2011 CSTEA Hotel Support

GENERAL INFORMATION The 902d Contracting Squadron, 395 B Street West, Suite 2, Randolph AFB has a sole source requirement to purchase items as described in the Schedule of Supplies/Services and Statement of Work. This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This notice constitutes the only notice. A written solicitation will not be issued. This requirement is issued as a request for quote (Reference-Number F3PH171094A001). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2005-50. A Firm Fixed Priced Award will be made in accordance with the following Schedule of Supplies/Services and Statement of Work. NAICS Code: 721110; size standard $5.0M NATURE OF ACQUISITION: Air Force Manpower Agency (AFMA) has a requirement for hotel conference space, reception space and food & beverage for reception needed to host the Chief of Staff Team Excellence Awards (CSTEA) program in National Harbor, MD 14-20 September 2011. This conference is required to facilitate the presentation of the Chief of Staff Team Excellence Award (CSTEA) award program and the reception. The requirements of this conference are for a large block of guest rooms (936ea) for 10 days, as well as a large ballroom for 24 hours a day for six consecutive days and two on site meeting rooms for 24 hours a day for three consecutive days. Additionally, each nominated team is required to make a live presentation to a panel of GO/SES judges on 17-19 September 2011. They are also required to set up an exhibit booth at the AFA National Convention to share their success stories with others per AFI 36-2868, 18 Mar 09, Chief of Staff Team Excellence Award, Paragraph 10., "Each team will be required to set up a display booth in a designated exhibit area to share their success stories with others. Each team will be provided an 8 x 10-foot area (booth), funded by AFMA, for their display." These exhibit booths are required to coincide with the AFA National Convention held on 19-21 September 2011. The AFA has chosen the Gaylord National Hotel as the official location for their event. CONTRACT TERMS AND CONDITIONS: The following provisions apply: 52.252-1 -- Solicitation Provisions Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items. Offerors are reminded that Representations and Certifications are maintained at the following website: http://orca.bpn.gov/publicserach.aspx. In the event Representations and Certifications are not on file, Offerors must include a completed copy of the provisions at FAR Part 52 or on on-line at http://farsite.hill.af.mil. The following clauses apply: 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Jun 2010). 52.212-4 -- Contract Terms and Conditions -- Commercial Items Addendum. Paragraph (c) of this clause is tailored as follows: (c) Changes. Changes in terms and conditions of this contract may be only made by written agreement of the parties, with the exception of: (1) Administrative changes such as paying office, appropriation data, etc., which may be changed unilaterally by the Government. Paragraph (n) of this clause is tailored as follows: (n) Title. Unless specified elsewhere in this contract, title to items furnished by this contract shall pass to the government upon acceptance, regardless of when or where the Government takes physical possession. Title of commercially-available-off-the-shelf (COTS) software is exempt from this paragraph. The terms and conditions of the software licensing agreement shall prevail in lieu thereof. 52.212-5 - CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAR 2011) (DEVIATION) (a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (b) (1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) Reserved. (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) Reserved (viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.) (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.) (xii) 52.222-54, Employment Eligibility Verification (Jan 2009). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of Clause) CLAUSES INCORPORATED BY FULL TEXT 52.252-2 - CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil (End of clause) CLAUSES INCORPORATED BY REFERENCE 52.204-7 Central Contractor Registration APR 2008 52.212-1 Instructions to Offerors--Commercial Items JUN 2008 52.219-28 Post-Award Small Business Program Rerepresentation APR 2009 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies JUL 2010 52.222-21 Prohibition of Segregated Facilities FEB 1999 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-33 Payment By Electronic Funds Transfer-- Central Contractor Registration SEP 2007 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.204-7004 Alt A Central Contractor Registration (52.204-7), Alternate A SEP 2007 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.225-7001 Buy American Act And Balance Of Payments Program JAN 2009 252.225-7002 Qualifying Country Sources As Subcontractors APR 2003 252.225-7012 Preference For Certain Domestic Commodities JUN 2010 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports MAR 2008 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing of Contract Modifications DEC 1991 252.247-7023 Alt III Transportation of Supplies by Sea (May 2002) Alternate III MAY 2002 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (MAR 2011) (Deviation) and (DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items (MAR 2011) (Deviation) (48 CFR 2009-O0005) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (MAR 2011) (DEVIATION) (a) In addition to the clauses listed in paragraph (b) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5) (JUL 2010) (DEVIATION), the Contractor shall include the terms of the following clause, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: 252.237-7019 Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375). 252.247-7003 Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (JUL 2009) (Section 884 of Public Law 110-417) 252.247-7023 Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631) 252.247-7024 Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631) (End of clause) INVOICING INSTRUCTIONS AND PAYMENTS FOR SUPPLIES/SERVICES Invoices for supplies/services rendered under the contract resulting from this solicitation shall be submitted electronically through Wide Area Work Flow - Receipt and Acceptance (WAWF). The vendor shall self-register at the web site https://wawf.eb.mil. Once registration has been completed, the vendor must notify the appropriate buyer of contracting officer that they are ready to start using WAWF. Vendor training is available on the Internet at http://wawftraining.com. For more information call 1-866-618-5988. Select the Create Invoice and Receiving Report COMBO within WAWF as the invoice type (destination/destination). The Invoice and Receiving Report COMBO option prepares the Material Inspection and Receiving Report, DD Form 250, and the Invoice at the same time. YOU ARE NOT AUTHORIZED TO USE THE 2N1 OPTION. THE USE OF 2N1 OPTION WILL DELAY PAYMENT. If customer requests copy of invoice, this can be accomplished via E-Mail direct to the customer or by attachment to COMBO. Back-up documentation (such as delivery receipts, etc.) can be included and attached to the COMBO option invoice in WAWF. Any Microsoft Office product may be attached. Additional Information regarding completion of invoices in WAWF will be provided upon contract award. 5352.201-9101 OMBUDSMAN (APR 2010) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the AETC ombudsmen, Chief, Business Operations Branch, HQ AETC/A7KB, 2035 First Street West, Randolph AFB TX 78150-4304, 210-652-7907; facsimile 210-652-8348 david.jones9@randolph.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) Note: the following list of products, if applicable to this order, must comply with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d). 1. Software applications and operating systems 2. Web-based Internet and Internet information and applications 3. Telecommunications products 4. Video and multimedia products 5. Self contained, closed products 6. Desktop and portable computers Further information and guidance can be found at http://www.section508.gov Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and DUNS. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Central Contractor Registration (CCR) database, no exceptions. To register, please visit http://www.ccr.gov or by calling 1-888-227-2423. All product items sold to the Government should be properly marked with manufacturer's name and part number (Commodities Only). DOD Policy on Elimination of Use of Class I Ozone-Depleting Substances: No DOD contract awarded on or after June 1, 1993 may include a specification or standard requiring the use of an ozone depleting chemical. The supply or service being procured by this contract has been certified as a non ODC item. If, to your knowledge, the product or service contains or will require the use of ozone depleting chemicals in the performance of this contract, you are required to notify the Contracting Officer immediately. Responses to this notice shall be provided in writing via e-mail to: Ian D. Black at ian.black@us.af.mil and copied to Ms Linda Johnson at linda.johnson.4@us.af.mil. All responses shall be received NLT 10:00 AM CST on 20 May 2011. Email is the preferred method. Points of Contact Ian D. Black, Contract Specialist, Phone (210) 652-8590, Fax (210) 652-2759, email: ian.black@us.af.mil - Linda Johnson, Contracting Officer, Phone (210) 652-8969, Fax (210) 652-2759, email: linda.johnson.4@us.af.mil Attachment 1 SCHEDULE OF SUPPLIES NONPERSONAL SERVICES: Purchase the following services described in the attached Performance Work Statement (PWS) in support of the Chief of StaffTeam Excellence Award (CSTEA) Competition, Ceremony, & Reception. Period of Performance: 14 - 20 Sep 2011 CONTRACT DESCRIPTION EST QTY U/I TOTAL LINE ITEM PRICE (CLIN) 0001 CSTEA 2011 Hotel Accomodations. __1__ LOT tiny_mce_marker___________ Ballroom, meeting room space, breakout rooms, supplies and services on 14 - 20 Sep 11 related to the award ceremony and reception shall be provided IAW the attached PWS. 0002 CSTEA 2011 Refreshments __1__ LOT tiny_mce_marker___________ Refreshments IAW the attached PWS for the conference sessions 17 - 19 Sep 11. 0003 CSTEA Awards Reception __1__ LOT tiny_mce_marker___________ USAF CSTEA Awards reception to be held Tuesday, 20 Sep 11, in conjunction with awards ceremony. AIR FORCE MANPOWER AGENCY PERFORMANCE WORK STATEMENT (PWS) FOR THE COMPETITION, CEREMONY, AND RECEPTION FOR THE 2011 CHIEF OF STAFF TEAM EXCELLENCE AWARD 1. DESCRIPTION OF SERVICES: 1.1. SCOPE. The contractor shall provide all services, experienced personnel, materials, and equipment to support the hotel requirements for the Air Force Chief of Staff Team Excellence Award (CSTEA) competition, ceremony, and reception to be held September 14-20, 2011. As participants in the Air Force Association National Convention, 24 teams are required to participate in the CSTEA competition, set up an exhibition/display booth in a designated area at the Gaylord National Hotel 201 Waterfront Street, National Harbor, Maryland; consequently the plan requires that the competition, ceremony, and reception be held in or near the same facility where the convention activities are scheduled to take place. The location of the competition, ceremony, and reception shall be in a ballroom able to accommodate 250 people or more with a reception area adjacent to the ballroom. A room large enough to accommodate 10 people is required for judge deliberation during the CSTEA competition. A room large enough to accommodate 30 people is also required for staging of the teams during the CSTEA competition. 1.2. PROJECT MANAGER. The contractor shall assign a project manager as the primary point of contact for accomplishing the requirements in this contract. Appointment of the project manager shall be submitted in writing to the Contracting Officer's Representative (COR). Any changes in this position must be forwarded in writing to the COR. 1.3. ROOM BLOCK. The contractor shall block the following guest rooms at the current per diem rate in accordance with DoD Directive 5154.29, 9 Mar 93, DoD Pay and Allowance Policy and Procedures for a total of 936 sleeping nights. Reservation cut off date shall be twenty-one (21) days prior to first peak arrival day. Tue Wed Thur Fri Sat Sun Mon Tue Wed Thur 9/13/11 9/14/11 9/15/11 9/16/11 9/17/11 9/18/11 9/19/11 9/20/11 9/21/11 9/22/11 25 88 100 110 120 125 125 125 103 15 * Nine hundred and thirty-six sleeping nights will be arranged and paid by each individual traveler on his/her TDY orders. No payment for sleeping rooms will be made under this contract. 1.4. MEETING ROOMS AND AWARD/RECEPTION ROOMS SCHEDULE AND REQUIREMENTS. The contractor shall provide the following space for team competition, team staging, judge deliberation, award ceremony, and award reception. Wednesday, 14 Sep 11 LOCATION TIME FUNCTION SET-UP Presentation Room 7 am - 12 am AV Set-up Theatre for 100 Stage (8' x 40' skirted w/2 sets of steps) One (1) headtable for 5 (skirted w/arm chairs) Two (2) standing podiums Two (2) 3' round table, skirted (one on left side of stage and one outside the door of the ballroom) NOTE: Outside vendor to provide AV. Judges Deliberation Room 7 am - 12 am Judges Room Wireless connectivity Conference table set for eight (8) (5' x 16') Six (6) chairs around perimeter Water station Coat rack Notepads and pens NOTE: Outside vendor to provide AV. Thursday, 15 Sep 11 LOCATION TIME FUNCTION SET-UP Presentation Room 6:30 am - 12 am General Session Theatre for 100 Refresh existing set-up NOTE: Outside vendor to provide AV. Judges Deliberation Room 6:30 am - 12 am Judges Room Wireless connectivity Conference table set for eight (8) (5' x 16') Six (6) chairs around perimeter Water station Coat rack Notepads and pens NOTE: Outside vendor to provide AV. Friday, 16 Sep 11 LOCATION TIME FUNCTION SET-UP Presentation Room 6:30 am - 12 am General Session Theatre for 100 Refresh existing set-up NOTE: Outside vendor to provide AV. Judges Deliberation Room 6:30 am - 12 am Judges Room Wireless connectivity Conference table set for eight (8) (5' x 16') Six (6) chairs around perimeter Water station Coat rack Notepads and pens NOTE: Outside vendor to provide AV. Saturday, 17 Sep 11 LOCATION TIME FUNCTION SET-UP Presentation Room 12 am - 12 pm General Session Theatre for 100 Refresh existing set-up Add candy at head table Ice water & glasses at head table - refresh at 12:00 pm Note pads and pens NOTE: Outside vendor to provide AV. Team Breakout Room 6:30 am - 12 pm Team Staging Rounds of 10 (30 people) (Approx 20-30 people will rotate through every half hour) Water station Coat rack Judges Deliberation Room 6:30 am - 12 am Judges Room Wireless connectivity Conference table set for eight (8) (5' x 16') Six (6) chairs around perimeter Water station Coat rack Notepads and pens NOTE: Outside vendor to provide AV. 7:00 am - 9:00 am Morning Break See paragraph 1.5. for requested menu. 2:30 pm - 4:30 pm Afternoon Break See paragraph 1.5. for requested menu. Sunday, 18 Sep 11 LOCATION TIME FUNCTION SET-UP Presentation Room 6:30 am - 12 am General Session Theatre for 100 Refresh existing set-up Add candy at head table Ice water & glasses at head table - refresh at 12:00 pm Note pads and pens NOTE: Outside vendor to provide AV. Team Breakout Room 6:30 am - 12 pm Team Staging Rounds of 10 (30 people) (Approx 20-30 people will rotate through every half hour) Water station Coat rack Judges Deliberation Room 6:30 am - 12 am Judges Room Wireless connectivity Conference table set for eight (8) (5' x 16') Six (6) chairs around perimeter Water station Coat rack Notepads and pens NOTE: Outside vendor to provide AV. 7:00 am - 9:00 am Morning Break See paragraph 1.5. for requested menu. 1:45 pm - 3:45 pm Afternoon Break See paragraph 1.5. for requested menu. Monday, 19 Sep 11 LOCATION TIME FUNCTION SET-UP Presentation Room 6:30 am - 12 am General Session Theatre for 100 Refresh existing set-up Add candy at head table Ice water & glasses at head table - refresh at 12:00 pm Note pads and pens NOTE: Outside vendor to provide AV. Team Breakout Room 6:30 am - 12 pm Team Staging Rounds of 10 (30 people) (Approx 20-30 people will rotate through every half hour) Water station Coat rack Judges Deliberation Room 6:30 am - 12 am Judges Room Wireless connectivity Conference table set for eight (8) (5' x 16') Six (6) chairs around perimeter Water station Coat rack Notepads and pens NOTE: Outside vendor to provide AV. 7:00 am - 9:00 am Morning Break See paragraph 1.5. for requested menu. 1:30 pm - 3:30 pm Afternoon Break See paragraph 1.5. for requested menu. Tuesday, 20 Sep 11 LOCATION TIME FUNCTION SET-UP Ceremony 10 am - 5 pm Award Ceremony Theatre for 300 Stage (8' x 40' skirted w/2 sets of steps) Two podiums with microphones (one on stage and one off) One lapel microphone Two 6 ft. skirted tables (one on each side of stage) Extra table cloth to cover trophies Reception 2:30 am - 5 pm Award Reception Buffet Tables (skirted) Cocktail Tables Cocktail Style Seating with 4 Chairs Banquet Chairs Table for Punch Station See paragraph 1.5. for requested menu. 1.5. SUGGESTED MENU REQUIREMENTS: AM Break for Judges (5): Fresh Orange Juice Fruit & Vegetable Juices Fresh Melon Wedges and Seasonal Berries w/Honey Walnut Dip Assorted Low Fat Fruit Yogurts Toaster Station: Variety of Bagels, Southern Style Preserves and Jams, Cream Cheese Trio Assorted Fruit and Bran Muffins Flaky Croissants, Selection of Homemade Breakfasts Breads and Danishes Sweet Butter, Wild Flower Honey and Preserves Assorted Cold Cereals and Nut Granola w/Golden Raisins and Whole Bananas Skim and Whole Milk French Roast Coffees, Select Teas NOTE: Coffee service remains until empty. DO NOT REFRESH. PM Break for Judges (5): Chocolate Cream Cheese Brownies Chocolate Chip and White Chocolate Dipped Apple Wedges Gourmet Baked Trio of Jumbo Cookies Skim and 2% Milk Godiva Belgian Blends French Roast Coffees (Regular & Decaffeinated) Selection of Teas with Lemon Slices Assorted Soft Drinks Award Reception for Approximately 200-250 People: Seasonal Fruit Display with Honey and Walnut Dipping Sauce International & Domestic Cheese Display (Selection of fine cheeses garnished with seasonal fruits, walnuts, pecans, almonds, selection of sliced breads and gourmet crackers) Market Display of Vegetables with Herb Dip Homemade Beef Skewers with Basil Peanut Sauce (400 pieces) Thai Curry Chicken with Spicy Peanut Sauce in Phyllo Dough Cups (400 pieces) Raspberry and Brie Cheese Puff Pastry (500 pieces) Petite Crab Cakes with Roasted Red Pepper Aioli (400 pieces) Sparkling Tropical Fruit Zinger (14 gallons) ? POINTS OF CONTACT AFMA Point of Contact: Mr. Rosendo Martinez 550 E Street East Randolph AFB TX 78150-4451 (210) 652-6829 DSN 487-6829 FAX (210) 652-5311 rosendo.martinez@randolph.af.mil AFMA Point of Contact (Alternate): Mr. Lyndon Hightower 550 E Street East Randolph AFB TX 78150-4451 (210) 652-8466 DSN 487-8466 FAX (210) 652-5311 lyndon.hightower@randolph.af.mil AFMA Program/Project Manager: Ms. Audrey Tudyk 550 E Street East Randolph AFB TX 78150-4451 (210) 652-4331 DSN 487-4331 FAX (210) 652-5311 audrey.tudyk@randolph.af.mil ? GENERAL INFORMATION Document Type: Notice of Intent - Sole Source Justification The proposed contract action is to lease hotel conference space, reception space and food & beverage for reception needed to host the Chief of Staff Team Excellence Awards (CSTEA) program in National Harbor, MD 14-20 September 2011. This conference is required to facilitate the presentation of the Chief of Staff Team Excellence Award (CSTEA) award program and the reception. The requirements of this conference are for a large block of guest rooms (936ea) for 10 days, as well as a large ballroom for 24 hours a day for six consecutive days and two on site meeting rooms for 24 hours a day for three consecutive days. The AFA has chosen the Gaylord National Hotel as the official location for their event. The Gaylord National Hotel is the only hotel capable of meeting the requirements of the AFMA-hosted Chief of Staff Team Excellence Awards (CSTEA) conference. As a result of AFA bookings at the Gaylord National Hotel every year until 2018, and due to the limited capacity of hotels in the general vicinity of the Gaylord National Hotel to meet the requirements of AFMA's CSTEA, it is determined that no source other than the Gaylord National Hotel can meet this requirement. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. In accordance with FAR 6.301(d) the Government will consider any proposal received by the due date for this combined synopsis/solicitation. This notice of intent is not a request for competitive proposals. A determination by the Government not to compete this proposed contract is solely within the discretion of the Government. The request is for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. Point of Contact: Ian Black, Contract Specialist, (210) 652-8590 ian.black@us.af.mil (email is the preferred method) Linda Johnson, Contracting Officer, (210) 652-8969 linda.johnson.4@us.af.mil (email is the preferred method) Place of Performance: Gaylord National Hotel on the Potomac National Harbor, MD