Human Resources (K-12) Case Management Software

Richland School District Two is soliciting proposals for a cloud-based Human Resources Case Management and Investigation Software system to serve as a centralized record for employee relations, ADA accommodation management, compliance, and administrative investigations. The objective is to standardize intake, automate workflows, and enhance reporting and analytics while ensuring strict data protection and regulatory compliance with FERPA, ADA, and EEOC standards. The software must feature role-based access controls, multifactor authentication, and comprehensive audit trails. The contract is for an initial one-year term starting in December 2026, with options to renew for four additional one-year periods. Award selection is based on a points-weighted system prioritizing the proposed solution (35%), cost (25%), qualifications and experience in K-12 environments (20%), implementation services (10%), and compliance (10%). Proposals must be submitted via the OpenGov Procurement system by October 21, 2026. Key administrative requirements include Net 30 payment terms via check and a requirement for the contractor to maintain comprehensive insurance with a minimum of $1,000,000 per occurrence. Offerors must provide a pricing proposal, vendor questionnaire, and certifications regarding a drug-free workplace and non-collusion. The contract is subject to a non-appropriation clause, allowing for cancellation without damages if subsequent funding is not available.