HVAC/Boiler Maintenance Services and Water Chemical Treatment at the Texas Center for Infectious Disease

This solicitation seeks competitive bids to establish a contract for HVAC and boiler maintenance services, along with water chemical treatment, at the Texas Center for Infectious Disease. The contract aims to ensure reliable preventative maintenance, emergency repairs, and water treatment to control mineral scaling, corrosion, biological fouling, and waterborne pathogens such as legionella. The scope includes installation of custom water treatment equipment in the first year, routine scheduled maintenance for boiler and chill water systems, and ongoing water chemical treatments, with specific requirements for safety, quality assurance, and documentation. The contract is anticipated to commence on September 1, 2025, with an initial term lasting three years, and may be extended up to one additional year at the discretion of the agency, contingent upon funding and performance. Bidders must attend two mandatory on-site visits at the facility in San Antonio, Texas, to review requirements and conduct a walkthrough; failure to attend will disqualify their response. The procurement process emphasizes a best value approach, considering factors such as the bidder’s technical capability, experience, adherence to specifications, and price, with price being a significant but not sole criterion. The contract requires qualified personnel with at least five years of relevant experience and appropriate certifications, along with comprehensive background checks and adherence to safety and conduct standards. The contractor will be responsible for providing all labor, equipment, and materials, maintaining safety protocols, and ensuring minimal disruption to ongoing operations. Service delivery is scheduled Monday through Friday during regular business hours, with provisions for emergency and after-hours work upon approval. The contract also stipulates strict compliance with the Public Information Act, requiring bidders to mark confidential information appropriately and submit separate public information copies, ensuring transparency and adherence to state disclosure laws.