HVAC CLEANING

Combined Synopsis/Solicitation

AFLCMC/PZI Installation Contracting Support

Wright Patterson AFB, OH 45433

Date: 2 SEP 2026

Title: AFIT HVAC CLEANING

Request for Quote (RFQ) / Solicitation Number: FA8601-26-Q-0141

Quotes Due: 15 SEP 2026 at 12:00 PM EST

Contact Point(s): TSgt Adam Holden, Contract Specialist; adam.holden.1@us.af.mil

Contact Point(s): Jessica Stamper, Contracting Officer; jessica.stamper.2@us.af.mil

Description: This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA8601-26-Q-0141 is issued as a Request for Quotation (RFQ) for AFIT HVAC CLEANING at Wright Patterson Air Force Base as described under the requirements section of this combined synopsis/solicitation and accompanying requirements attachment.

This acquisition is set-aside for small business concerns under NAICS code 561790 – Other Services to Buildings and Dwellings with a small business size of $9.0M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon: An award, if any, will be made LPTA. Ie, to the lowest priced Offeror who submits a proposal that:

1. Conforms to the requirements of the combined synopsis/solicitation.
2. Receives a rating of “Acceptable” on the Technical Capability evaluation factor.
3. Contains the lowest evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable.

  ***NOTE: The Government is recommending that all bidding vendors attend a site visit for Wednesday September 9, 2026 10:00EST at the following address:

4185 Logistics Ave,

Bldg 286 Area A,

Wright Patterson Air Force Base

To obtain access to the installation vendors will need to acquire a visitor’s pass. Attendees must register in advance by emailing Joel Wilson at joel.wilson.2@us.af.mil and Mark Rauch at mark.rauch.2@us.af.mil, no later than 10:00AM. EST on Tuesday Sep 8, 2026, with the following information:

​​​​

1. Visitor’s full name and cell phone number
2. Preferred email address
3. Driver’s license number and state of issuance

The vendor will be required to pick-up their visitor’s pass at Pass and Registration located in Area A, Bldg 286, 4185 Logistics Ave, Dayton, OH 45433.  Once base access has been granted, please wait in the lobby for Joel Wilson to escort you to the site visit location.

The Government also reserves the right to cancel this solicitation, either before or after the closing date.

1. Requirement:

This requirement is for AFIT HVAC CLEANING at Wright Patterson Air Force Base in accordance with the Performance Work Statement (PWS).

2. Period of Performance:

No later than 90 Days after contract award. This is inclusive of in person post award site visit, material finish selection, furniture lead time and installation.

3. Provisions and Clauses:

See solicitation attachment for applicable provisions and clauses that apply to this acquisition. Offerors shall complete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award. NOTE: In accordance with deviation R-DFARS 252.204-7998(g), the offeror's quote submission legally binds and certifies that its SAM registration is current, complete, accurate, and has been updated within the preceding 12 months as of the offer's date.

Mandatory Cybersecurity Maturity Model Certification (CMMC) Level 1 Assessment:

In accordance with DFARS 252.204-7021 and DFARS 252.204-7025, a CMMC Level 1 assessment is a mandatory requirement for all offerors.  To be eligible for contract award, offerors must demonstrate full compliance with the 15 basic safeguarding requirements outlined in FAR 52.240.93.

4. Request for Information (RFIs):
The Government will accept questions concerning this solicitation until 14 Sep 2026 at 12:00 PM EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to adam.holden.1@us.af.mil and jessica.stamper.2@us.af.mil. Any questions received after this date and time may not be considered.

5. Quotes Due Date:

Quotes must be submitted electronically to the Contract Specialist via e-mail at adam.holden.1@us.af.mil and Contracting Officer at jessica.stamper.2@us.af.mil. Quotes must include all applicable shipping costs to include insurance. Quotes must conform to the requirements of this solicitation and be received no later than 15 SEP 2026 at 12:00 PM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA8601-26-Q-0141 – AFIT HVAC CLEANING” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any.  E-mails with compressed files are not permitted.  Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files).  Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson.  If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.  The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW RFO 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.

6. Notice to Vendor(s):

All vendors must fully complete and return the 'Required Information Sheet' (attached to the solicitation) and return with their quotation. Additionally, quotations that contain pricing only with no description/detail of the supply/service that will be provided will not be accepted or considered for award.

7. Period of Acceptance of Quotes:

Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

8. SAM Registration:

Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.

The contractor is responsible for entering the assessment results into the Procurement Integrated Enterprise Environment (PIEE), specifically within the Supplier Performance Risk System (SPRS) module. Contract award cannot be made to any offeror that is not fully compliant and whose assessment results are not properly recorded in the system of record.

List of Attachments:

1. Performance Work Statement
2. Solicitation
3. Required Information Sheet
4. Wage Determination