This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on September 15, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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HVAC CLEANING

Closed

FA860126Q0141Federal

Submission Closed09/16/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

Solicitation FA8601-26-Q-0141 is a firm-fixed-price request for quotes for HVAC cleaning services at the Air Force Institute of Technology (AFIT) Complex located at Wright Patterson Air Force Base, Ohio. The project involves the comprehensive dry cleaning, anti-bacterial sanitization, and mold-inhibitor treatment of approximately 2,992 supply and return vents across six buildings. All work must adhere to National Air Duct Cleaners Association (NADCA) and OSHA standards. The contractor is responsible for providing all necessary equipment, including ladders for ceiling interfaces up to 12 feet, and must complete the project within 120 calendar days from the contract start date. Performance may be scheduled during normal business hours, after hours, or on weekends to avoid disrupting facility operations. This acquisition is a total small business set-aside under NAICS code 561790. Award will be made based on the Lowest Price Technically Acceptable (LPTA) method to the lowest priced offeror that meets the technical requirements of the Performance Work Statement. Mandatory requirements for eligible offerors include active registration in the System for Award Management (SAM) and compliance with CMMC Level 1 assessment standards. Quotes must be submitted electronically to the designated contract specialists by September 16, 2026, at 12:00 PM EST, and must include a completed Required Information Sheet and detailed descriptions of the services provided. Payment will be processed electronically through the Wide Area WorkFlow (WAWF) system.

General Info

Firm-fixed-price HVAC cleaning for AFIT Complex, Ohio, awarded via LPTA to small businesses.

Agency

Department Of Defense → FA8601 Aflcmc Pzio

NAICS

561790 - Other Services to Buildings and Dwellings

Place of Performance

Wright Patterson AFB, OH, 45433, USA

Set-Aside

SBA

Documents

FA860126Q0141 - AFIT HVAC Cleaning Q&A

7 pages · q-and-a

High

PWS HVAC Supply and Return Vent Cleaning, AFIT WPAFB

4 pages · sow

High

PWS: HVAC Vent Cleaning and Sanitization - AFIT Complex WPAFB

4 pages · sow

High

SCA Wage Determination - Ohio (Greene, Miami, Montgomery)

wage-determination

High

FA860126C0141 HVAC Cleaning Contract

contract-document

Low

FA860126Q0141 HVAC Cleaning Q&A

1 page · q-and-a

Low

Required Information Sheet for Quote Submission

1 page · other

Low

PWS+HVAC-2+SEP.cfb

AI Contract Breakdown

Uniform Contract Format

Timeline

3 updates

PhaseClosed

PostedSep 2

Combined Synopsis

Notice updatedSep 3

The notice description changed.

Notice updatedSep 9

The notice description changed.

Notice updatedSep 15

Response deadline changed from Sep 15, 2026 to Sep 16, 2026. The notice description changed.

Response DeadlineSep 16

Deadline has passed

Submission Closed

09/16/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA8601 Aflcmc Pzio

Contacts2 people available

OfficeWRIGHT PATTERSON AFB, OH, 45433-5344, USA

Organization / AgencyDepartment Of Defense → FA8601 Aflcmc Pzio

Office AddressWRIGHT PATTERSON AFB, OH, 45433-5344, USA

Contacts

Adam Holden

contact@example.gov

Jessica Stamper

contact@example.gov

Full Description

**Amendment 0003**

This amendment is to extend the due date for quote submission to 16 Sep 2026 by 12:00PM EST. See attached questions and answers.

**Amendment 0002**

This amendment is answer questions received by contactors (see Q&A attachment) and to revise the PWS (changes are in red on attachment) and are as follows:

- The Contractor shall provide appropriate access equipment to reach all required ceiling interfaces. All designated work areas are accessible utilizing a standard commercial ladder rated for heights of 12 feet or less, in accordance with applicable occupational safety standards.
- The Contractor shall complete all work described in this PWS within 120 calendar days from the contract start date.
- Standard Hours: Performance may be scheduled during normal business hours (0700 and 1600 hours, Monday through Friday), after normal business hours, and/or on weekends, as directed by the facility manager or designated government representative. The contractor shall maintain sufficient scheduling flexibility to perform services during the period necessary to avoid disruption to classroom activities and facility operations.

**Amendment 0001**

This amendment is to remove the security on the PWS attachment to allow the public to open and view the file.

Combined Synopsis/Solicitation

AFLCMC/PZI Installation Contracting Support

Wright Patterson AFB, OH 45433

Date: 2 SEP 2026

Title: AFIT HVAC CLEANING

Request for Quote (RFQ) / Solicitation Number: FA8601-26-Q-0141

Quotes Due: 15 SEP 2026 at 12:00 PM EST

Contact Point(s): TSgt Adam Holden, Contract Specialist; adam.holden.1@us.af.mil

Contact Point(s): Jessica Stamper, Contracting Officer; jessica.stamper.2@us.af.mil

Description: This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA8601-26-Q-0141 is issued as a Request for Quotation (RFQ) for AFIT HVAC CLEANING at Wright Patterson Air Force Base as described under the requirements section of this combined synopsis/solicitation and accompanying requirements attachment.

This acquisition is set-aside for small business concerns under NAICS code 561790 – Other Services to Buildings and Dwellings with a small business size of $9.0M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon: An award, if any, will be made LPTA. Ie, to the lowest priced Offeror who submits a proposal that:

Conforms to the requirements of the combined synopsis/solicitation.
Receives a rating of “Acceptable” on the Technical Capability evaluation factor.
Contains the lowest evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable.

***NOTE: The Government is recommending that all bidding vendors attend a site visit for Wednesday September 9, 2026 10:00EST at the following address:

4185 Logistics Ave,

Bldg 286 Area A,

Wright Patterson Air Force Base

To obtain access to the installation vendors will need to acquire a visitor’s pass. Attendees must register in advance by emailing Joel Wilson at joel.wilson.2@us.af.mil and Mark Rauch at mark.rauch.2@us.af.mil, no later than 10:00AM. EST on Tuesday Sep 8, 2026, with the following information:

Visitor’s full name and cell phone number
Preferred email address
Driver’s license number and state of issuance

The vendor will be required to pick-up their visitor’s pass at Pass and Registration located in Area A, Bldg 286, 4185 Logistics Ave, Dayton, OH 45433. Once base access has been granted, please wait in the lobby for Joel Wilson to escort you to the site visit location.

The Government also reserves the right to cancel this solicitation, either before or after the closing date.

1. Requirement:

This requirement is for AFIT HVAC CLEANING at Wright Patterson Air Force Base in accordance with the Performance Work Statement (PWS).

2. Period of Performance:

No later than 90 Days after contract award. This is inclusive of in person post award site visit, material finish selection, furniture lead time and installation.

3. Provisions and Clauses:

See solicitation attachment for applicable provisions and clauses that apply to this acquisition. Offerors shall complete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award. NOTE: In accordance with deviation R-DFARS 252.204-7998(g), the offeror's quote submission legally binds and certifies that its SAM registration is current, complete, accurate, and has been updated within the preceding 12 months as of the offer's date.

Mandatory Cybersecurity Maturity Model Certification (CMMC) Level 1 Assessment:

In accordance with DFARS 252.204-7021 and DFARS 252.204-7025, a CMMC Level 1 assessment is a mandatory requirement for all offerors. To be eligible for contract award, offerors must demonstrate full compliance with the 15 basic safeguarding requirements outlined in FAR 52.240.93.

4. Request for Information (RFIs):
The Government will accept questions concerning this solicitation until 14 Sep 2026 at 12:00 PM EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to adam.holden.1@us.af.mil and jessica.stamper.2@us.af.mil. Any questions received after this date and time may not be considered.

5. Quotes Due Date:

Quotes must be submitted electronically to the Contract Specialist via e-mail at adam.holden.1@us.af.mil and Contracting Officer at jessica.stamper.2@us.af.mil. Quotes must include all applicable shipping costs to include insurance. Quotes must conform to the requirements of this solicitation and be received no later than 15 SEP 2026 at 12:00 PM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA8601-26-Q-0141 – AFIT HVAC CLEANING” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW RFO 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.

6. Notice to Vendor(s):

All vendors must fully complete and return the 'Required Information Sheet' (attached to the solicitation) and return with their quotation. Additionally, quotations that contain pricing only with no description/detail of the supply/service that will be provided will not be accepted or considered for award.

7. Period of Acceptance of Quotes:

Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

8. SAM Registration:

Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.

The contractor is responsible for entering the assessment results into the Procurement Integrated Enterprise Environment (PIEE), specifically within the Supplier Performance Risk System (SPRS) module. Contract award cannot be made to any offeror that is not fully compliant and whose assessment results are not properly recorded in the system of record.

List of Attachments: