HVAC Lifecycle Replacement with Installation and Disposal Services

The contract calls for the procurement and installation of six 3-ton package HVAC units at Fort Huachuca, Arizona, to support the Joint Interagency Task Force West’s (JITC) critical test and evaluation missions for the Department of Defense. The work encompasses full lifecycle replacement, including the removal and disposal of existing units, inspection and repair of curbs, validation of electrical and gas systems, and installation of new units equipped with internal disconnects, fresh air capabilities, hail guards, curb adapters as needed, and economizers if feasible. Thermostats must be installed without wireless or Bluetooth controls. All work must be completed within one year of contract award, with performance beginning on August 10, 2026, and ending on August 9, 2027. The contract requires daily meetings with government leads, in-process reviews, warranty documentation for the first year post-installation, and compliance with manufacturer testing checklists. The place of performance is JITC Headquarters, and all equipment must be delivered to the specified DODAAC/ship-to address. The solicitation is a total small business set-aside under NAICS code 333415, with offers due by July 24, 2026, and must be submitted electronically to Scott Air Force Base, Illinois, with strict formatting rules including an 8.5 x 11 inch page size, exclusion of cover pages and summaries from page limits, and a prohibition on encrypted files, text boxes, or hyperlinks. Technical proposals must be submitted in MS Excel with all formulas intact, not exceeding 20MB in total size. Offers must be signed, dated, and include the Unique Entity Identifier (UEI) and CAGE code. Evaluation is based on a pass/fail structure: technical/management and past performance must be rated acceptable to be eligible; award will go to the offeror with the most advantageous total evaluated price. The contract requires adherence to FAR and DFARS clauses covering ethics, whistleblower protections, anti-corruption, cybersecurity, and prohibitions on contracting with inverted domestic corporations or entities requiring confidentiality agreements. All materials must be packaged and marked to MIL-STD-129 and MIL-STD-130 standards, with unique item identification verified using automatic identification technology. Invoicing must be done through WAWF using appropriate document types, including Invoice 2in1 for deliveries, Combo for equipment, and cost vouchers for labor. Compliance with federal wage determinations for Cochise County,