HVAC Maintenance and Repair Services at HHSC Region 3 Facilities

The Health and Human Services Commission of Texas is seeking competitive bids for HVAC maintenance and repair services at its Region 3 facilities through Invitation for Bids HHS0017387, which includes routine, preventive, and emergency services for approximately 320 HVAC units across multiple locations in Texas, specifically 11 units at 2700 Ben Ave. in Fort Worth, 8 units at 1205 E. Sam Rayburn in Bonham, and two units at 1301 S. Bowen Rd. in Fort Worth, with additional services required for around 200 general and 120 data center HVAC units throughout the region. Bidders must furnish all labor, tools, transportation, equipment, materials, supplies, and personal protective equipment, and are required to maintain detailed service and repair records for review by HHSC representatives. The contract is anticipated to commence on September 1, 2026, with an initial term through August 31, 2027, and includes the option for two one-year renewals and a single one-year extension if needed to ensure continuity of operations. The solicitation explicitly prohibits negotiations and requires all responses to be submitted via email, the HHS Online Bid Room, or a single USB drive by July 7, 2026, at 10:30 AM Central Time. Contractors must comply with stringent administrative, insurance, and personnel requirements outlined in Texas state statutes and administrative codes, including adherence to the Texas Prompt Payment Act, the Historically Underutilized Business Program, and the Standards of Conduct for Vendors. All bidders must submit Exhibit A affirmations, Exhibit D qualifications, Exhibit F HUB Subcontracting Plans, and Form 1295 Certificate of Interested Parties processed through the Texas Ethics Commission prior to award. Insurance requirements are mandatory and must include workers’ compensation with employer liability limits of $1,000,000 per accident and per employee, a waiver of subrogation in favor of HHSC, and primary coverage over any HHSC self-insurance. Key personnel must undergo comprehensive background checks covering Social Security verification, statewide and out-of-state criminal and sex offender records from the past seven years, and individuals with convictions for fraud, sex offenses, or abuse are strictly prohibited from project involvement. All personnel must be trained, and safety compliance is the contractor’s sole responsibility, including provision of required PPE. Pricing submissions are mandatory via Exhibit C, with