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HVAC Parts and Component Supply

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for HVAC Parts and Component Supply involves the sourcing and delivery of OEM-certified replacement parts, filters, belts, and lubricants for Massachusetts Trial Court FMCP facility projects. The scope specifically covers components for York, Carrier, Trane, and Evapco chillers, towers, and pumps necessary for repair and preventive maintenance. All supplied materials must maintain OEM certification and be delivered to Region 3 court facilities. The contract is managed by the Facilities Management and Capital Planning Region V agency for the state of Massachusetts. Performance is centered at the Suffolk County Courthouse in Boston. Interested parties must respond by September 24, 2026, under NAICS code 423450.

General Info

OEM HVAC parts supply for Massachusetts Trial Court facilities, due September 24, 2026.

Agency

Massachusetts → FREG5 - Facilities Management & Capital Planning - Region VView Agency

NAICS

423450 - Medical, Dental, and Hospital Equipment and Supplies Merchant WholesalersView NAICS

Place of Performance

Odair Brandao Three Pemberton Square Suffolk County Courthouse Boston, MA, 02108, USA

Set-Aside

NONE

Documents

This scope was carved out of BD-27-1107-FREG5-ACCOU-133133.

The full solicitation package (23 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Trial Court - Region 3 - Chiller PM Service Contract

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Organization & Contact Information

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AgencyMassachusetts → FREG5 - Facilities Management & Capital Planning - Region V
ContactsNo contacts available
OfficeN/A
Organization / Agency
Massachusetts → FREG5 - Facilities Management & Capital Planning - Region V
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Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies OEM-certified replacement parts, filters, belts, and lubricants for prime contractors on Massachusetts Trial Court FMCP facility projects. Sources and delivers specific components for York, Carrier, Trane, and Evapco chillers, towers, and pumps as required for repair and preventive maintenance. Requires OEM certification for all supplied parts. Delivers materials and parts to Region 3 court facilities.

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Same NAICS industry code

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Same awarding agency

NAICS: 238220
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Trial Court - Region 3 - Chiller PM Service Contract
Solicitation # BD-27-1107-FREG5-ACCOU-133133
The Massachusetts Trial Court, Facilities Management and Capital Planning, is soliciting proposals for a service agreement to provide preventive maintenance and authorized repair services for chillers and associated HVAC equipment across ten Region 3 court facilities. The scope of work includes the maintenance of centrifugal chillers, cooling towers, chilled-water and condenser-water pumps, water separators, and related components, with specific equipment located at sites such as the Ruane, Lawrence, Newburyport, and Essex Probate courts. All services must be performed in accordance with original equipment manufacturer manuals and applicable codes, including the National Electrical Code. The contract term is for three years, with the possibility of two optional one-year renewals. Proposals are due by September 24, 2026, and must be submitted via Commbuys. Bidders are required to provide a detailed service approach, staffing plan, three business references, and a bid deposit equal to five percent of the total bid amount. Pricing must be submitted using the General Bid Form and Supplemental Bid Form A, incorporating prevailing wage labor rates for regular and overtime work. The selected contractor must provide performance and payment bonds totaling one hundred percent of the contract sum and ensure technicians are EPA Section 608 certified. Administration of the contract will follow the Commonwealth of Massachusetts Standard Contract Form and standard terms and conditions, with payments processed through the Comptroller's payment system.
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The Massachusetts Trial Court, through the Office of Court Management, Facilities Management & Capital Planning, is soliciting bids for statewide preventive maintenance, inspection, operational testing, load-bank testing, repair, and emergency services for standby generators, automatic transfer switches, and uninterruptible power supply systems. The procurement is structured into five independent regional award groups, with contracts awarded to the lowest responsible and eligible bidder for each region. The initial term of performance is thirty-two months, running from November 1, 2026, to June 30, 2029, with two optional one-year renewals available through June 30, 2031. Bidders must submit their response packages electronically via the COMMBUYS portal by September 30, 2026, including a bid deposit of at least 5% of the greatest possible bid amount per region. Contractors are required to adhere to OEM requirements, NFPA 70B, and Massachusetts fire and electrical codes. Key deliverables include detailed electronic service reports for every visit, which are a condition of payment, and immediate notification of critical system deficiencies. Payments are processed through the Comptroller's system via Electronic Funds Transfer 45 days after invoice receipt. Awardees must comply with prevailing-wage requirements, supplier diversity commitments, and standard Commonwealth terms and conditions.
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