(1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation 192117VSA00000023 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-95, effective January 19, 2017. This procurement is being issued as a 100% SMALL BUSINESS SET-ASIDE IAW FAR 19.502 (a). The North American Industry Classification System (NAICS) code is 811310 and the small business size standard $7.5 million. (2) The Government intends to award one contract for an HVAC Preventive Maintenance and Monitoring Services located in San Juan, Puerto Rico in accordance with the attached Statement of Work (SOW). The contract is going to be a base year plus four one-year options. (3) Include the unit price and the extended price for all CLINs. The RFQ contains the following contract line item numbers (CLIN)s: CLIN 0001- Base Period - HVAC Maintenance Agreement in accordance with the SOW. Unit of Issue 12 Months X $ _________ = Total $ ___________ CLIN 0002- Base Period - Monitoring Service 24/7 in accordance with the SOW. Unit of Issue 12 Month X $ _________ = Total $ ___________ CLIN 1001- Option Period 1 - HVAC Maintenance Agreement in accordance with the SOW. Unit of Issue 12 Months X $ _________ = Total $ ___________ CLIN 1002- Option Period 1 - Monitoring Service 24/7 in accordance with the SOW. Unit of Issue 12 Months X $ _________ = Total $ ___________ CLIN 2001- Option Period 2 - HVAC Maintenance Agreement in accordance with the SOW. Unit of Issue 12 Months X $ _________ = Total $ ___________ CLIN 2002- Option Period 2 - Monitoring Service 24/7 in accordance with the SOW. Unit of Issue 12 Months X $ _________ = Total $ ___________ CLIN 3001- Option Period 3 - HVAC Maintenance Agreement in accordance with the SOW. Unit of Issue 12 Months X $ _________ = Total $ ___________ CLIN 3002- Option Period 3 - Monitoring Service 24/7 in accordance with the SOW. Unit of Issue 12 Months X $ _________ = Total $ ___________ CLIN 4001- Option Period 4 - HVAC Maintenance Agreement in accordance with the SOW. Unit of Issue 12 Months X $ _________ = Total $ ___________ CLIN 4002- Option Period 4 - Monitoring Service 24/7 in accordance with the SOW. Unit of Issue 12 Months X $ _________ = Total $ ___________ (4) The following provisions and clauses apply to this procurement: (i) By reference: FAR 52.212-1, Instructions to Offerors-Commercial Items (Oct 2015) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items. FAR 52.252-2, Clauses Incorporated by Reference (ii) By full text: Clauses and provisions may be accessed in full text at http://farsite.hill.af.mil/ FAR 52.212-2, Evaluation-Commercial Items (Oct 2014), does not apply to this RFQ. This is a competitive best value acquisition utilizing simplified acquisition procedures authorized by FAR 13, Simplified Acquisition Procedures. Award will be based on technical acceptability and price. An offer will be determined technically acceptable if no exception is taken to the specifications in the Statement of Work. Award will then be based on price. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. The offeror must provide a written statement acceding to all solicitation requirements, including technical requirements and terms and conditions. The Government will evaluate quotes for award purposes by adding the total price for all the options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. FAR 52.212-3, Offeror Representations and Certification-Commercial (Apr 2016)- The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, in paragraphs (b) and (c) the following clauses apply: (4)52.204-10, (8)52.209-6, (14i)52.219-6, (22)52.219-28, (25)52.222-3, (27)52.222-21, (28)52.222-26, (30)52.222-36, (33)52.225-50, (38)52.223-11, (3)52.223-12, (44)52.223-18, (45)52.223-20, (46)52.223-21, (51)52.225-13, (57)52.232-33 FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000): (a) The Government may extend the term of this contract by written notice to the Contractor prior to expiration; provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days prior to the contract expiration date. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months. (5) Offers must be valid for a minimum of 60 days. Electronic quotes will be accepted at
contact@example.gov. All prospective offerors interested in submitting a quote must include company name, mailing address, point of contact, phone number, e-mail address, and business status. (6) Contractors shall submit any questions by no later than July 19, 2017 by 200 PM CDT in order for the Government to respond in a timely manner. Contractors' questions received after the aforementioned time and date will not be answered by the Government. (7) Quotes are due no later than August 11, 2017, at 2:00 PM CST. No late quotes will be accepted. (8) Quote Requirements: Quotes must include: unit and extended prices for all line items, brochures, specifications and/or technical data on the proposed services, Offeror Representations and Certifications (See FAR 52.212-3 above) and discount terms, if applicable. Quotes shall be English. (9) ADDITIONAL INFORMATION: Be advised that all interested parties must be registered in the System for Award Management (SAM) Database in order to receive an award. If you are not registered you may request an application through the SAM website at http://www.sam.gov.
