HVAC Preventive Maintenance

COMBINED SYNOPSIS/SOLICITATION SOLICITATION HQ0147-08-Q-CS05 LIEBERT HVAC PREVENTIVE MAINTENANCE (1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (2) The applicable solicitation number is HQ0147-08-Q-CS05 and it is issued as a request for quotation (RFQ). Ensure responses include this solicitation number. (3) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-25. (4) This procurement is a 100% Small Business set-aside IAW FAR 19.502-2(a). The North American Industry Classification System (NAICS) code for this acquisition is 238220. For the purpose of this procurement the small business size standard is $13M. (5 ) CONTRACT LINE ITEMS: The cost for the following Contract Line Item Number (CLIN) will be submitted in a lump sum amount and will include all associated costs to perform preventive maintenance at both locations identified in the Statement of Work: CLIN QUANTITY UNIT OF ISSUE UNIT PRICE EXTENDED PRICE 0001 12 Months __________ ______________ 0101 (Option 1) 12 Months __________ ______________ 0201 (Option 2) 12 Months __________ ______________ The following CLIN is an estimated amount for parts to perform CLINs 0001 - 0201. CLIN QUANTITY UNIT OF ISSUE UNIT PRICE EXTENDED PRICE 0002 1 Lump Sum N/A NTE $5,000.00 0102 (Option 1) 1 Lump Sum N/A NTE $5,000.00 0202 (Option 2) 1 Lump Sum N/A NTE $5,000.00 The cost for the following CLIN will be billed on an hourly basis and will include all cost for Emergency Service and corrective maintenance not covered under CLINs 0001 - 0201. ESTIMATED CLIN QUANTITY UNIT OF ISSUE UNIT PRICE EXTENDED PRICE 0003 30 Hour __________ ______________ 0103 (Option 1) 30 Hour __________ ______________ 0203 (Option 2) 30 Hour __________ ______________ The following CLIN is an estimated amount for parts to perform CLIN 0003 - 0203. CLIN QUANTITY UNIT OF ISSUE UNIT PRICE EXTENDED PRICE 0004 1 Lump Sum N/A NTE $5,000.00 0104 (Option 1) 1 Lump Sum N/A NTE $5,000.00 0204 (Option 2) 1 Lump Sum N/A NTE $5,000.00 The following CLIN is for an estimated number of reports to be furnished after every inspection. NOTE: This CLIN is Not Separately Priced (NSP) and is included in the cost of CLINs 0001 -0201. ESTIMATED CLIN QUANTITY UNIT OF ISSUE UNIT PRICE EXTENDED AMOUNT 0005 12 Each NSP N/A 0105 (Option 1) 12 Each NSP N/A 0205 (Option 2) 12 Each NSP N/A (6) REQUIREMENTS: This is a requirement to provide preventive maintenance services in accordance with the attached Statement of Work for equipment listed in Attachment A. TECHNICAL REQUIREMENTS: HVAC planned maintenance will adhere to manufacturer/industry recommended guidelines listed in Attachments B and C, to cover, but not be limited to all manufacturer recommended actions. PERIOD OF PERFORMANCE: The period of performance for this requirement begins on the effective date of the resultant contract for a period of one (1) year for the base year, and two (2) 1-year options for a total of three (3) years. SECURITY: A security clearance is not required in the performance of this requirement. (7) DELIVERY INFORMATION: The contractor shall deliver and install all consumables required to maintain the HVAC units. The contractor must include in the proposal any required functions, not provided by the contractor. The contractor shall have the ability to respond to the service call within 30 minutes and arrive at the site to evaluate repair within 2 hours. The contractor shall provide a specific list of repairs and services, outside covered maintenance items, for approval by the COTR, prior to any repair. The following clauses and provisions apply to this solicitation (available from http://farsite.hill.af.mil/vffara.htm): (8) FAR 52.212-1, Instructions to Offerors--Commercial Items, applies to this solicitation. No addenda are attached. (9) FAR 52.212-2, Evaluation - Commercial Items. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers (listed in relative order of importance): 1. Price; 2. Capability of the proposed services to meet the government's stated technical requirements; and 3. Past Performance. Evaluation of Past Performance: Provide a list of one (1) project completed during the last three (3) years that is similar in scope to this requirement and a point of contact's name, telephone number, and e-mail address. The government intends to evaluate only one (1) past performance reference. If more than one (1) project is provided, the government reserves the right to select which project will be evaluated. Evaluation of Price: While the evaluated price is a substantial area to be taken into consideration in the overall integrated assessment of offers, the Government may select other than the lowest priced, acceptable offer if it is determined that the additional capability offered is worth the additional cost. EVALUATION TECHNICAL CAPABILITY: TO BE CONSIDERED TECHNICALLY ACCEPTABLE, OFFERORS MUST PROVIDE A STATEMENT AS TO HOW THE TECHNICAL REQUIREMENTS OF THIS SOLICITATION WILL BE MET OR EXCEEDED. Technical and Past Performance factors, when combined, are less important than price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (10) FAR 52.212-3 Alt. 1, Offeror Representations and Certifications -- Commercial Items, applies to this solicitation and the offeror must include a completed copy of this provision with their proposal. (11) FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this solicitation. There are no addenda attached to this clause. (12) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, applies to this solicitation. Specifically, the following clauses cited are applicable to this solicitation: - FAR 52.217-8, Option to Extend Services (fill-in is 30 days) - FAR 52.217-9, Option to Extend the Term of the Contract (fill-ins are 30 days and 42 months) - FAR 52.222-21, Prohibition of Segregated Facilities - FAR 52.222-26, Equal Opportunity - FAR 52.222-36, Affirmative Action for Workers with Disabilities - FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies - FAR 52.224-1, Privacy Act Notification - FAR 52.224-2, Privacy Act, applies to this solicitation. - FAR 52.225-13, Restrictions on Certain Foreign Purchases - FAR 52.232-33, Payment by EFT - CCR (13) Additional contract requirements, terms, and conditions determined by the contracting officer to be necessary for this acquisition are: - DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders applicable to Defense Acquisition of Commercial Items, applies to this solicitation. Specifically, the following clauses, cited are applicable to this solicitation: - DFARS 252.225-7036, Buy American Act'North American Free Trade Agreement Implementation Act'Balance of Payments Program - DFARS 252.232-7003, Electronic Submission of Payment Requests In accordance with DFARS 252.204-7004, all firms or individuals responding must be registered with the Central Contractor Registration (CCR). INVOICING: Invoicing shall be accomplished monthly using Wide Area Work Flow. METHOD OF PAYMENT: Payment will be made in accordance with FAR Clause 52.232-33, Payment by EFT-CCR, upon approval of invoice. POINTS OF CONTACT: Contracting Officer's Technical Representative (COTR): Missile Defense Agency DOI/Facilities Manager Mr. Howard Lockwood Building 5222 Martin Road Redstone Arsenal, AL 35898 (256)450-1111 - Office Invoicing: Procurement Services Office William Garcia Procurement Services Manager (256) 955-5059 - Office (256) 955-5078 - Fax william.garcia@mda.mil 106 Wynn Drive Huntsville, AL 35805 (14) The resultant contract will be unrated in Defense Priorities and Allocations System (DPAS). (15) There are no applicable numbered notes to this solicitation. (16) Submit written offers via e-mail to Mr. Anthony Russell at e-mail address Anthony.Russell.ctr@mda.mil no later than 10:00 a.m. Central Time, 5 May 2008. Oral offers will not be accepted. Offers must reference the applicable solicitation number. (17) No information concerning this solicitation or requests for clarification will be provided in response to telephone calls. All quotes, and questions or concerns must be e-mailed to Mr. Anthony Russell at Anthony.Russell.ctr@mda.mil with a reference to the solicitation number in the subject line of the e-mail. Points of contact for this action are Mr. Anthony Russell, Ph: (256) 955-9287 and the Contracting Officer, Cheryl L. Jones, Cheryl.Jones@mda.mil, Ph: (256) 955-9320.