HVAC Preventive Maintenance, Superior National Forest

This contract solicitation, identified as 12444626Q0056 and amended on July 28, 2026, seeks preventive maintenance services for HVAC systems—including boilers, controls, and related components—at twelve locations across the Superior National Forest in Minnesota. The acquisition is structured as a firm-fixed-price contract with one base year and four one-year option periods, totaling up to five years of potential performance. All work is to be performed annually, starting no later than October 1, with inspections and acceptance occurring at the various field sites, including Tofte, Isabella, Sawbill Cabin, Gunflint, and Seagull Guard Station, under FOB Destination terms. The contract is a total small business set-aside under NAICS code 238220, with a size standard of $19 million in annual receipts, and is open to all responsible small business concerns without restriction. The solicitation is issued under FAR Part 12 as a combined synopsis and RFQ, meaning no separate written solicitation will be provided and quotations are due by August 10, 2026, submitted via email to the designated point of contact. The technical scope requires comprehensive labor, tools, equipment, and incidentals for inspecting, testing, cleaning, lubricating, repairing, and replacing HVAC components to ensure operational reliability, energy efficiency, and indoor air quality. All data generated during performance becomes Government property, and contractors must comply with federal regulations including FAR and the USDA Acquisition Regulation, as well as specific vendor requirements at the Kawishiwi location, where only Honeywell-authorized vendors may perform services. The evaluation process prioritizes past performance and experience, followed by supplies and equipment, key personnel qualifications, and technical approach, with award to the highest technically rated offeror whose price is determined fair and reasonable—no trade-offs are permitted and a lowest-price technically acceptable approach is explicitly excluded. Submission packages must include completed Attachments A through D, including a schedule of items, statement of work, submission documentation, and wage determination, all submitted as Word or PDF files. Special requirements mandate cybersecurity compliance with federal standards, data rights limitations prohibiting use of Government data for AI training or international transfer, prohibition of indemnification clauses, and full compliance with anti-discrimination and DEI regulations under AGAR 452.203-71. Offerors must also submit their Unique Entity Identifier, represent their small business status, and certify compliance with trafficking, subcontract