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HVAC Repair Services, System Diagnostics, and Preventive Maintenance Austin State Supported Living Center

Active
HHS0017423State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Health and Human Services Commission is seeking qualified vendors to provide comprehensive HVAC repair services, system diagnostics, and preventive maintenance for approximately 500 units of equipment at the Austin State Supported Living Center located at 2203 W. 35th Street in Austin, Texas. This solicitation requires bidders to attend at least one of two mandatory on-site visits scheduled for July 21 and July 22, 2026, at 10:00 AM Central Time; failure to attend in person and sign the attendance log will result in disqualification. Vendors must check in with security upon arrival and are encouraged to notify the onsite contact, Thomas Chavez, of their attendance. All participants in pre-bid meetings, including conference calls and webinars, must provide their legal business entity name, representative names and titles, and point of contact email to be included in the official attendance record. Requests for clarification must be submitted by July 23, 2026, with responses and addenda posted by July 27, 2026, and a courtesy review of HUB Subcontracting Plans is due by July 28, 2026. Responses to the solicitation are due by August 7, 2026, at 10:30 AM Central Time, with an anticipated contract start date of September 1, 2026. ADA accommodations can be requested at least 72 hours in advance by contacting the sole point of contact listed in the documentation.

General Info

HVAC services for 500 units at Austin State Supported Living Center, mandatory site visits July 2026, bids due August 7, 2026.

Agency

Texas → Health and Human Services Commission

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

TX, US

Set-Aside

NONE

Documents

(10)

ESBD_538010_1784318724704_HHS0017423_Exhibit C Pricing Sheet.xlsx

XLSX

ESBD_538010_1784318808473_HHS0017423_Exhibit G Form 4109 Application for Texas Identification Number.pdf

PDF

ESBD_538010_1784318740557_HHS0017423_Exhibit D Bidder Reference Form & Contractor Qualifications Form.docx

DOCX

ESBD_538010_1784318776270_HHS0017423_Exhibit E-1 PCS Map.pdf

PDF

ESBD_538010_1784318709112_HHS0017423_Exhibit B Contract Affirmations and UTCs.pdf

PDF

ESBD_538010_1784318689748_HHS0017423_Exhibit A Solicitation Affirmations.pdf

PDF

ESBD_538010_1784318755637_HHS0017423_Exhibit E Online Bid Room Information.docx

DOCX

ESBD_538010_1784318847556_HHS0017423_Exhibit H Equipment List.pdf

PDF

ESBD_538010_1784318791732_HHS0017423_Exhibit F HUB HSP.pdf

PDF

ESBD_538010_1784318652651_HHS0017423_Solicitation.pdf

PDF

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Timeline

PhaseSolicitation
Posted

Solicitation

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Organization & Contact Information

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AgencyTexas → Health and Human Services Commission
Contacts1 person available
OfficeTX, US
Organization / Agency
Texas → Health and Human Services Commission
Office AddressTX, US
Contacts
Gilbert Munoz
contact@example.gov
+1 (555) 000-0000

Full Description

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HHSC PCS is seeking competitive bids to establish contract(s) for repair services, system diagnostic and preventive maintenance for Austin State Supported Living Center's HVAC systems, which includes approximately 500 units of related equipment. Pre-Bid Meeting ADA Accommodations People who require ADA accommodations and wish to attend or participate in the pre-bid meetings and require auxiliary aids or services should contact the Sole Point of Contact identified in Section 6.1 (Sole Point of Contact and Communications), at least seventy-two (72) hours before the meeting in order to have reasonable accommodations made by HHSC. Attendance Log Attendees, in person, are required to sign an attendance log at the conference or on-site visit. HHSC will not be held responsible for an attendee’s failure to sign in on the attendance log.For conference calls and webinars, participants will be added to the attendance log and should have the following information ready and properly announced or submitted: Legal business entity name or name of individual which will be used if submitting a response to this IFB or subcontractor acting on behalf of the legal business entity; Name and title of each representative on the call or webinar; and E-mail address for the point of contact. On-Site Visit HHSC will conduct two (2) mandatory on-site visits at the location specified below on the date and time identified in the Procurement Schedule (cover page of this IFB) or on the date and time established in subsequent Addenda.The on-site visit will include a review of the IFB requirements as well as a walk-through of the facility.Attendance at one site visit is mandatory. Failure to attend in person will result in the disqualification of a Bidder. Bidders not listed on the attendance log will not be permitted to submit a Response. Location for On-Site Visit: Austin State Supported Living Center 2203 W. 35th Street, Austin, TX 78703 Onsite contact: Thomas Chavez, Thomas.Chavez@hhs.texas.gov Bidders are encouraged to notify the on-site contact listed above regarding attendance. Site Visit Instructions: Vendors are to check in with Security Gate upon arrival. Procurement Schedule - All Times are Central Time Reference Section 2 for further information IFB Date Posted to ESBD July 17, 2026 Mandatory On-Site Visit July 21, 2026, 10:00 AM July 22, 2026, 10:00 AM Questions or Clarifications Submission Deadline July 23, 2026, 10:30 AM Responses to Questions or Clarifications - Addendum posted on the ESBD July 27, 2026 Courtesy Review of HUB Subcontracting Plan (HSP) Submission Deadline July 28, 2026, 10:30 AM Response Deadline: Responses to this IFB must be received August 7, 2026, 10:30 AM Anticipated Contract Start Date September 1, 2026

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