HVAC Repairs And Installation Services For Palm Springs International Airport

The City of Palm Springs, California, is seeking qualified contractors to provide HVAC repair, maintenance, and installation services at Palm Springs International Airport under solicitation number 20260722062, with a response deadline of August 18, 2026. The contract is structured as a time-and-materials, on-call agreement with an initial term of one to three years depending on the service type, and includes optional renewal periods extending up to five years, with price adjustments tied to the CPI for the Riverside-San Bernardino-Ontario region. All work must be performed by journeyman-level technicians under foreman supervision, comply with Cal/OSHA regulations and state and federal laws, and meet industry standards for quality and workmanship, with a mandatory one-year warranty on all completed services. The place of performance is exclusively at the airport located at 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262, and all services must be delivered on-site. Contractors must be responsible and responsive, with award based on the Lowest Price Technically Acceptable (LPTA) method, where only the lowest-priced bidder meeting minimum responsibility criteria will be selected. All offerors are required to submit mandatory documentation including a Signature Authorization Form, Non-Collusion Affidavit, Conflict of Interest and Non-Discrimination Form, Business Disclosure Form, Reference Form, Executive Order N-6-22 Certification, and a completed Bid Form, all submitted electronically via the PlanetBids portal. Additional stringent requirements include obtaining FAA-compliant airport photo badges for all personnel, which involves FBI background checks, SIDA training, and payment of associated fees; failure to comply results in denial of access. Contractors must carry insurance issued by an A.M. Best A:VII-rated insurer, name the City as additional insured with waiver of subrogation, and provide payment and performance bonds if required. All work must adhere to California environmental and recycling mandates, and waste must be properly disposed of off-site. Emergency response is required within two hours of notification, and all service requests must be addressed within 48 hours. The City retains full authority to inspect and accept work at the airport site, with the contractor bearing all costs for rework. No fixed contract value is stated, as pricing is to be proposed per hourly labor rates and material markups, which vary between 10% and 20% depending on category, but all pricing fields remain blank in the