HVAC System Installation At City Yard

The City of San Bernardino is seeking bids for the installation of an HVAC system at its City Yard facility, as outlined in solicitation number 20260729064, with a response deadline of August 13, 2026. The work falls under NAICS code 238220 and is classified as a SLED-type procurement, with all performance occurring at the designated site in San Bernardino, California, ZIP code 92408. The contract is structured under a Lowest Price Technically Acceptable (LPTA) evaluation model, meaning award will be made to the lowest responsible bidder whose proposal meets all material requirements; there are no technical or past performance weighting factors beyond ensuring responsiveness and responsibility. The scope includes the replacement of ductwork, installation of air distribution components, removal and disposal of existing equipment, system startup, testing, commissioning, and site cleanup, all in strict compliance with SMACNA, ASHRAE, and applicable state and local code standards. All materials and work must adhere to the 2024 Greenbook and Standard Specifications for Public Works Construction. The solicitation requires electronic submission exclusively through the PlanetBids portal, with no acceptance of mail, email, or hand-delivered bids. All bids must use the official, unaltered bid forms, complete all pricing fields, and include necessary certifications including DIR registration, CARB fleet compliance, and a non-collusion declaration, with affirmatively checked exemptions triggering documentation submittals. Key special requirements include a mandatory 35-day deadline for substitution requests, with automatic rejection for late submissions; assignment of antitrust claims to the City under the Clayton and Cartwright Acts; use of only publicly approved mined materials; full compliance with ADA and Historic Building Codes irrespective of original design; and primary insurance naming the City as an additional insured with three years of completed operations coverage. Federal cost principles exclude unallowable overhead and profits, and the City retains full inspection authority at source or site, with contractor responsibility for all rework and testing costs. The contract does not include FAR clauses, formal packaging or marking requirements, accounting codes, defined payment offices, or designated COR/COTR/PCO roles, and while the bid schedule lists nine line items from mobilization to closeout, all pricing fields are left blank, indicating the current document is a template without a stated contract value.