This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on July 28, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Ice Machine Maintenance Services in Support of Naval Hospital Beaufort

Closed

PANDHA26P0000042359Federal

Submission Closed08/03/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Defense Health Agency is seeking a firm-fixed-price contract for ice machine maintenance services at Naval Hospital Beaufort and associated facilities in South Carolina, including MCAS Beaufort and MCRD Parris Island. This is a 100% Total Small Business Set-Aside under FAR 6.102-2, restricted to small businesses with a size standard of $12.5 million in annual receipts, using the NAICS code 811310 for commercial and industrial machinery repair and maintenance. The contract will cover the scheduled and unscheduled maintenance, corrective, and emergency repair of seven medical-grade ice machines across the three locations, with all work required to meet OEM specifications and comply with Joint Commission, NFPA, OSHA, and EPA standards. Contractors must provide all personnel, equipment, tools, vehicles, materials, and supervision necessary to perform services safely and efficiently on-site. The base performance period runs from September 1, 2026, to August 31, 2027, with four optional one-year periods extending through August 31, 2031, and an additional six-month extension option available through February 29, 2032 under FAR 52.217-8. The government will award without discussions but reserves the right to conduct them, and offerors must submit their best offer upfront. Proposals must include a detailed technical capability approach and a separate, firm-fixed-price quotation for each CLIN, with prices held firm for 90 days after the submission deadline. Contract financing is not authorized, and payment will be processed electronically through DFAS using WAWF, requiring submission via Invoice 2IN1 or equivalent forms. Successful offerors must be registered in SAM, comply with all reporting obligations under FAR clauses 52.204-7, 52.204-10, and 52.204-13, and adhere to strict security protocols, including obtaining required base passes, protecting protected government information, and ensuring personnel comply with hazard communication and PPE requirements. Technical capability is the primary evaluation factor and is significantly more important than price; proposals deemed technically unacceptable will be disqualified regardless of pricing. All submissions must be sent via email to the designated points of contact, formatted in unencrypted Word, Excel, or searchable PDF files, with required cover pages including CAGE code, UEI, and point of contact information.

General Info

Ice machine maintenance contract at Naval Hospital Beaufort, small business set-aside, starts Sept 1, 2026, up to five years, firm-fixed-price.

Agency

Department Of Defense → Defense Health AgencyView Agency

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and MaintenanceView NAICS

Place of Performance

Beaufort, SC, USA

Set-Aside

SBA

Documents

(6)

Pricing Sheet Ice Machine Maintenance Services Beaufort

XLSX•pricing-sheet

PWS Medical Grade Ice Machine Maintenance NMRTC Beaufort 2026

PDF•sow

RFQ PANDHA26P0000042359 Ice Machine Maintenance Services Naval Hospital Beaufort

PDF•rfq

Amendment 1 to RFQ PANDHA26P0000042359 Ice Machine Maintenance Services Beaufort

PDF•amendment

Questions and Answers on Ice Machine Maintenance Solicitation

PDF•q-and-a

Questions and Answers 2 for Ice Machine Maintenance Contract

PDF•q-and-a

AI Contract Breakdown

Uniform Contract Format

Timeline

3 updates

PhaseClosed

PostedJul 6

Combined Synopsis

Amendment 1Jul 21

Contract was updated

Amendment 2Jul 23

Contract was updated

Amendment 3Jul 28

Contract was updated

Response DeadlineAug 3

Deadline has passed

Submission Closed

08/03/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Defense Health Agency

Contacts2 people available

OfficeFREDERICK, MD, 21702, USA

Organization / Agency

Department Of Defense → Defense Health Agency

View Agency Profile

Office AddressFREDERICK, MD, 21702, USA

Contacts

Min Aung

contact@example.gov

Andrew Pounds

contact@example.gov

Full Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as amended by the FAR Overhaul (RFO), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

Competition Approach: 100% Total Small Business Set-Aside (FAR 6.102-2). The associated NAICS code is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a small business size standard of $12.5 Million.

Description of Requirement:
The Defense Health Agency (DHA) intends to procure a firm-fixed-price (FFP) contract for non-personal Ice Machine Maintenance Services at Naval Hospital Beaufort (NH Beaufort), South Carolina. The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, transportation, and services necessary to effectively, and economically perform all services for the maintenance and repair of medical equipment as required by the Performance Work Statement (PWS). The attached PWS provides complete details.

Period of Performance:
The contract will consist of one twelve (12) month Base Period and four twelve (12) month Option Periods. Additionally, the Government reserves the right to extend the contract for up to an additional six (6) months in accordance with FAR 52.217-8, Option to Extend Services.

Base Year: 01 September 2026 to 31 August 2027

Option Year 1: 01 September 2027 to 31 August 2028

Option Year 2: 01 September 2028 to 31 August 2029

Option Year 3: 01 September 2029 to 31 August 2030

Option Year 4: 01 September 2030 to 31 August 2031

FAR 52.217-8: 01 September 2031 to 29 February 2032

System for Award Management (SAM): In accordance with FAR 4.1102, Offerors shall be registered in the SAM database to be eligible for contract award.

Award without Discussions: The Government intends to award without discussions but reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Offerors should submit their best terms in their initial proposal.

Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Workflow (WAWF). See DFARS 252.232-7006, Wide Area Workflow Payment Instructions, for more information.

Period for Acceptance of Quotations: The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as: N/A

Contract Financing: The Government intends to award a commercial Firm-Fixed-Price (FFP) contract for this requirement. Contract financing is not authorized for this acquisition.

Contact Information: A Contracting Officer’s Representative (COR) will be appointed at the time of award. The successful Offeror will be furnished the COR name and contact information at the time of contract award. Offerors shall clearly demonstrate their ability to meet the requirements and deliverable schedule as outlined in the associated solicitation and PWS.

As set forth in FAR 52.212-1 (g), Contract award, the Government intends to evaluate proposals and award one contract without discussions with offerors. The offerors’ initial proposal should contain the offerors best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines it necessary.