ICIDS Maintenance Services Fort Hamilton NY

INSTRUCTIONS TO OFFERORS

OFFEROR INFORMATION

THIS REQUIREMENT IS A TOTAL 100% SMALL BUSINESS SET ASIDE AND IS SUBJECT TO THE AVAILABILITY OF FUNDS IAW FAR PART 52.232-18 1.

Solicitation number W15QKN-26-Q-A137 for maintenance services for the current Integrated Commercial Intrusion System (ICIDS) in Fort Hamilton, NY is being solicited, utilizing procedures set forth in Federal Acquisition Regulation (FAR) Part 12 (Acquisition for Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).

2. The purpose of this Solicitation is to procure maintenance services for the current Integrated Commercial Intrusion System (ICIDS) for the United States Army Garrison (USAG) Fort Hamilton, Brooklyn, NY 11252. The contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation and other items and nonpersonal services necessary to provide ICIDS Maintenance services in accordance with the Performance Work Statement (PWS). The North American Industry Classification System (NAICS) code that applies to the principal nature of the acquisition is 561621 - Security System Services - Size Standard of $25,000,000.00.

3. The Government intends to award a single, Firm,-Fixed-Price (FFP) contract. The period of performance for this effort shall be a 12-month base period and three, 12-month option periods from date of contract award.

4. The Offeror must be registered in the System for Award Management (SAM) in order to be eligible to receive a Department of Defense contract award. If you need to register in SAM, go to https://www.sam.gov.

5. See Federal Acquisition Regulation (FAR) Clause 52.212-1, "Instructions to Offerors -- Commercial Items" and FAR 52.212-1, Addendum for additional information.

6. See FAR Clause 52.212-2, "Evaluation - Commercial Items" and FAR 52.212-2, Addendum for additional information and evaluation criteria.

7. A Site visit is optional but highly encouraged.
Site Visit Date: 14 July 2026 8:00AM EST to 1:00PM EST

Site Visit POC:
Donald Murry
Phone: +1 (555) 000-0000
Email: contact@example.gov

** NO QUESTIONS WILL BE RESPONDED TO AT THE SITE VISIT, ALL QUESTIONS MUST BE SUBMITTED IN ACCORDANCE TO PARAGRAPH 8**

** The Site Visit date provided is pre-scheduled and the Contractor MUST contact the Site Visit POC to advise that you will be attending prior to site visit. **

8. All inquiries and questions regarding this solicitation shall be submitted via email to BOTH Alyssa Hampton, Contract Specialist at contact@example.gov, and Edward Sherwood, Contracting Officer at contact@example.gov during the solicitation phase of this requirement. Inquires/questions shall only be submitted via email to the Contracting Officer and
Contract Specialist during the solicitation phase of this requirement. Do not send questions/inquires to the COR during the solicitation phase. All inquiries are due to be submitted to the Contract Specialist  AND Contracting Officer by 16 July 2026 at 10:00AM EST.

9. COMPLETING A QUOTE FOR SUBMITTAL

a. Quotes are due no later than the date and time listed in Standard Form (SF) 1449, Block 8 and shall be submitted via email. Local time for this requirement is Eastern Standard Time (EST). No other forms of delivery proposal will be accepted or reviewed by the Government other than those delivered by means expressed in Solicitation W15QKN-26-Q-A137 (SUCH AS E-MAIL DELIVERY
ONLY.)

b. The Offeror shall provide the name, title, address, email address and telephone number of the company/division point of contact regarding business decisions made with respect to the proposal and who can contractually obligate the company.

c. Offeror shall submit a signed SF 1449 (Blocks 30a, 30b and 30c). In addition, the contractor shall sign and acknowledge any solicitation amendments. In doing so, the Offeror accedes to the contract terms and conditions as written in the Solicitation.

d. The Offeror shall provide a price for each FFP Contract Line Item Number (CLIN) for the base period and option periods on the SF1449 Continuation Sheets of the solicitation.

e. Pricing for each CLIN must be submitted in the proper format. The proper format consists of QUANTITY * UNIT PRICE = AMOUNT/NET AMOUNT. In the event there is a discrepancy in the calculation, the UNIT PRICE will be held to the intended price multiplied by the QUANTITY. If the offeror shows only the AMOUNT/NET AMOUNT, but fails to enter a UNIT PRICE, the AMOUNT/NET AMOUNT divided by the QUANTITY will be held to be the intended price.

f. Offeror should provide their DUNS number, CAGE code, Federal TIN and any small business preference or socioeconomic designations (8a certified, HUBZone Certified, WOSB, etc.) that are applicable to this NAICS Code, see block SF1449 Block 10.

g. See FAR 52.204-24, 52.204-25, and 52.204-26. As a result of interim FAR rule 2019-0009, published on 14 July 2020, and effective on 13 August 2020, Section 889(a)(1)(B) Prohibition on Contracting with Entities Using Certain Telecommunications and Video Surveillance Services or Equipment Clauses, these clauses are included in full text. When submitting proposal FAR clause
52.204-24, and 52.204-26 must be completed.

h. Offeror shall complete "fill-ins" in provisions and clauses that apply and submit along with the RFQ response. Failure to provide applicable information may result in the offeror being deemed non-responsive and in-eligible for award.

i. Failure to provide any and all information required under this solicitation may result in the offeror being deemed non-responsive, and in-eligible for award.

9. All services shall be performed in accordance with the PWS.

10. All offers shall remain valid for 120 calendar days from solicitation close date.

11. Attachment(s):
Attachment 0001: Statement of Work
Attachment 0002: WD 2015-4187 Rev. 35 05132026