IFB 27-03 HVAC Service and Maintenance

Cape Cod Community College is soliciting bids under IFB 27-03 for professional HVAC service and maintenance at its main campus in West Barnstable, Massachusetts. The scope of work includes the inspection, testing, cleaning, lubrication, troubleshooting, and repair of HVAC systems, as well as support for controls, thermostats, and building automation interfaces. While the contractor provides all labor, tools, and diagnostic equipment, the college will supply the parts necessary for repairs. The contract is open-ended with an anticipated start date of November 9, 2026, and requires strict adherence to emergency response times, including a 15-minute telephone acknowledgment and 4-hour on-site response for critical failures. The contract will be awarded to the responsive and responsible bidder offering the lowest price, though the college may consider the most advantageous proposal based on technical merits. Bidders must submit five required forms, including a price proposal covering regular, after-hours, and holiday labor rates, by October 28, 2026. Key compliance requirements include EPA Section 608 certification for refrigerant work, submission of certified payroll for prevailing wages with monthly invoices, and adherence to Commonwealth of Massachusetts standard terms and conditions. Contractors must also maintain comprehensive insurance coverage and conduct background checks for all personnel.