IFB #501-26 Pavement Condition Survey Services

The Dawson County Board of Commissioners is soliciting sealed bids for IFB #501-26 to perform a baseline inventory and pavement condition survey for approximately 220 miles of publicly maintained asphalt roads in unincorporated Dawson County. The project excludes gravel, state, and private roads. Qualified vendors must provide all necessary labor, materials, and equipment, utilizing 360-degree HD surface imaging, LiDAR mobile laser scanning, and GPS geotagging. Key deliverables include Pavement Condition Index ratings on a scale of 0 to 100 based on ASTM-D6433-18 and FHWA-RD-03-031 standards, as well as unlimited access to video files and an AI-generated tool for proactive pavement management planning. To be eligible, vendors must possess at least five years of experience with PCI surveying and provide three similar project references completed within the last three years, preferably in Georgia. Bids are due by October 14, 2026, at 3:00 p.m. The contract includes strict compliance requirements, including E-Verify and Georgia Security and Immigration Compliance Act affidavits, as well as a non-discrimination clause. Selected vendors must maintain general liability insurance of at least $1,000,000 per incident and automobile insurance of $500,000. The agreement stipulates liquidated damages of $500 per day and follows a NET/30 payment term upon inspection and acceptance of deliverables, with no down payments or mid-payments permitted.