Traffic Data Collection and Processing Services

The City of Charlotte, North Carolina, is soliciting proposals under RFP 269-2027-027 for one or more qualified companies to provide traffic data collection and processing services. This as-needed, task-order based contract involves collecting and processing traffic data for upload into the City's software database. Primary responsibilities include processing 300 to 400 mp4 videos annually to count pedestrians, bicycles, and vehicles, as well as utilizing LIDAR for spot data collection of free flow speeds. The selected vendor must provide a dedicated website for video uploads that offers cost estimates and count type selection. Performance standards require 95 percent data accuracy, adherence to FHWA vehicle classification and TMG standards, and strict delivery timelines, with final data due within three weeks of a task order and video processing completed within 72 hours. Proposals will be evaluated based on qualifications, experience, the proposed technical approach, cost-effectiveness, and acceptance of contract terms. The contract includes rigorous compliance requirements, including ADA accessibility, Byrd Anti-Lobbying certification, and non-discrimination policies. Vendors must maintain insurance from A.M. Best rated A- insurers and comply with federal record retention standards. Key personnel are subject to City approval and cannot be replaced without written consent. Financial obligations are subject to a non-appropriation clause, meaning payment is contingent upon City Council funding for each fiscal year. All proposals must be submitted via the City's Procurement Portal by October 26, 2026.