IFB HVAC Replacement Services, Inyo County

The California Department of Transportation is soliciting bids for the removal of one existing HVAC unit and installation of a new 3-ton gas furnace, air handler, and condenser at a facility in Inyo County, specifically at the Bishop Maintenance Station, with additional potential work at Sonora Junction Maintenance Station. The contract requires the contractor to provide all labor, equipment, tools, materials, permits, disposal services, travel, and incidentals necessary to complete the work in full compliance with Caltrans 2025 Standard Plans and Specifications, SB 1383 for waste disposal, CSLB C-20 licensing, and applicable state building and safety codes. Scope includes refrigerant handling and legal disposal, condensate line replacement with copper, electrical corrections using weather-tight conduit, roof repairs, structural analysis if the new unit exceeds the original weight, and verification of adequate power supply, all subject to Caltrans written approval prior to procurement and installation. The work must be performed by a licensed contractor, with final acceptance determined solely by the Caltrans Contract Manager at the worksite based on compliance with all specifications, quality of materials and craftsmanship, and a one-year guarantee from date of acceptance. All equipment must be new, bear UL labels, and be installed per manufacturer instructions. The solicitation, numbered 09A1135 and posted on June 17, 2026, with a response deadline of July 2, 2026, follows a Lowest Price Technically Acceptable evaluation process, awarding the contract to the lowest responsive and responsible bidder who meets all mandatory technical requirements. Bidders must submit a completed Bid Proposal form, certifications including the Contractor Certification Clauses, Non-Collusion Declaration, California Civil Rights Laws Certification, and Darfur Contracting Act Certification, and comply with insurance and bonding requirements without altering any standardized forms—alternates are strictly prohibited. Small Business and Disabled Veteran Business Enterprise bidders receive a 5% price preference applied during evaluation. The contract is estimated to have a maximum value of $484,000, including a $10,000 fixed cap for unspecified materials, supplies, and permits; actual pricing is to be filled in by bidders. Performance is expected to begin August 10, 2026, and conclude by August 9, 2027. Bids must be submitted physically by mail or hand delivery to Sacramento, with all packages properly labeled. Invoices must be submitted in triplicate