IFB No. 2026-4039 Translation of Forms, Publications, and Web Content

The California Department of Tax and Fee Administration is seeking translation services under Solicitation No. 0000039441 for a three-year contract term from July 1, 2026, to June 30, 2029, with a maximum contract value of $249,000. Services include translating a wide range of materials—such as forms, publications, web pages, email blasts, and scripts—into multiple languages, with initial focus on Spanish, Vietnamese, Chinese, and Arabic, and potential expansion to additional languages via contract amendment. The contractor will be responsible for translation, typesetting, and desktop publishing using Adobe Creative Cloud and InDesign, ensuring compliance with WCAG 2.x accessibility standards, California Government Code §11135, and CDTFA-specific publishing guidelines. Files must be delivered in specified formats, undergo dual proofing, and meet strict print requirements including Pantone colors, embedded fonts, and 0.125-inch bleeds. A per-word rate of $0.23 applies uniformly across all 14 languages for the duration of the contract, with a minimum job fee of $75.00 for smaller projects. The solicitation follows a Lowest Price Technically Acceptable (LPTA) evaluation method, where only responsible and responsive bidders are considered and the lowest-priced bid is selected. Bidders must submit a completed Bid/Bidder Certification Sheet, Commercially Useful Function (CUF) Compliance Form if claiming Small Business or Disabled Veteran Business Enterprise status, and adhere to strict requirements including certification of non-tax delinquency with CDTFA or FTB, compliance with U.S. and California sanctions against Russia and Iran (triggering additional certification at $1,000,000 threshold), and disclosure of any use of generative AI in performance. Insurance mandates include $1 million each for commercial general liability, automobile liability, and workers’ compensation, with California named as an additional insured and carriers required to hold an AM Best rating of A- or higher. Deliverables are submitted electronically to CDTFA via email or a shared Box folder, with final acceptance conducted by the agency in Sacramento. Invoices must be sent electronically to cdtfainvoices@cdtfa.ca.gov with proper contract and PO identifiers and are payable under NET45 terms, contingent upon state budget appropriations. The contract is administered under Standard Agreement Form STD 213 (Rev. 04