IFB - On-Call and Preventative Maintenance - Fire Alarm Systems

The Town of Franklin, Massachusetts, is seeking qualified vendors to provide on-call fire alarm system maintenance and emergency repair services under an Invitation for Bids (IFB) for the period August 1, 2026, through July 31, 2027, with a one-year renewal option contingent upon annual funding approval. Services will be performed at all sixteen designated Town and school facilities, including the Municipal Building, High School, Police Department, Fire Station HQ, and multiple elementary and middle schools, as well as other public buildings such as the Senior Center, Library, and DPW facilities. The scope includes quarterly preventive maintenance, testing, inspection, and urgent on-call repairs for fire alarm systems manufactured by Fire-Lite, Edwards, Simplex, Siemens, and Notifier. Work must comply with Massachusetts General Laws Chapter 149, with industry-standard practices such as NFPA 72 implicitly expected, though not explicitly cited. The estimated annual cost is $50,000, with a potential total project value of $100,000 if the option is exercised. Proposals are due by July 16, 2026, at 9:30 AM, and must be submitted physically to the Franklin Municipal Building; no electronic submission method is confirmed. The solicitation does not include FAR clauses, detailed evaluation factors, or formal certification requirements, indicating it follows state and local procurement procedures rather than federal acquisition rules. The Contracting Officer is Pamela Vickery of the Franklin Purchasing Department, with no designated Contracting Officer’s Representative identified. The bid does not specify pricing structures, unit costs, or line-item breakdowns, and no packaging, labeling, or logistical requirements are included, as the contract is purely for service delivery. All performance occurs on-site at the listed municipal locations, with final acceptance resting with the Town of Franklin.