IFB # S26-33386 Office Moving Services in Greater LA Districts

The California Department of Rehabilitation is soliciting office moving services under IFB # S26-33386 for the Greater LA Districts, with a bid deadline of July 2, 2026. The contract requires a comprehensive range of services including packing, transportation, unpacking, and move coordination for free-standing office furniture, with labor and equipment provided for disassembly, reassembly, reconfiguration, and handling of modular furniture. All sensitive equipment such as computers and printers must be pad-wrapped during transit, and hazardous materials are explicitly excluded from the scope. The contractor must provide a dedicated move coordinator, adhere to strict protocols for inventory verification, and ensure all items are delivered and placed as directed by the DOR Contract Manager. Work may occur outside standard business hours, including early mornings, evenings, and weekends, as required. The contractor must maintain vehicles in good working condition, comply with all federal, state, and local regulations, and provide appropriate vehicles for the job, avoiding the use of multiple smaller vehicles when one larger one suffices. For moves exceeding 100 miles, mileage-based rates apply with prior DOR approval, while shorter moves use hourly rates. All pricing is capped at a “not to exceed” level, and any pass-through costs like equipment rentals, parking, or bond fees must be pre-approved and fully documented to be reimbursed. The contractor is fully liable for loss or damage to state property while in their custody and must provide full replacement value protection, with the state retaining the right to demand repair or replacement of damaged or lost items. Claims for damage or loss must be filed in writing within nine months and include detailed documentation; the contractor must acknowledge claims within 30 days and resolve them within 60 days. Storage-in-transit is permitted under specific conditions—typically a 53’ by 8’ unit—and requires at least five days’ notice from DOR; if storage extends beyond 90 days, a separate agreement is needed. The State General Prevailing Wage Rates apply throughout California, and certified payroll records must be submitted with every invoice. To qualify for bid evaluation preferences, contractors must comply with requirements for Small Business and Disabled Veteran Business Enterprise participation, including demonstrating a commercially useful function and submitting certified forms for DVBE and SB status. The DOR will verify delivery against an inventory list prior to payment, and failure to meet any contractual obligation may result in termination. Bidders must also certify they are not a scrutinized company under the California Darfur Contracting