IFPQ 03A4183 Roof Repair Services in the Counties of Butte, Colusa, El Dorado, Glenn, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba

The California Department of Transportation is soliciting bids for roof repair and structural maintenance services across eleven counties in District 03, including Butte, Colusa, El Dorado, Glenn, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba, under solicitation number 03A4183. The contract is a California Certified Small Business, Microbusiness, and Disabled Veteran Business Enterprise set-aside authorized under Government Code Section 14838.7, and it requires the contractor to provide all permits, labor, materials, supplies, tools, equipment, travel, and incidentals necessary for routine servicing, maintenance, and repair of roofing and structural issues at Caltrans facilities including Maintenance Stations, Safety Roadside Rest Areas, Commercial Vehicle Enforcement Facilities, and Special Crew Stations. Work must comply with standard commercial grade product requirements and is defined as routine only when there is no immediate danger, no risk to public health, and no unsafe conditions to state property or employees. All proposals must not exceed $484,000 and must be submitted by July 15, 2026, via email with strict formatting requirements including the use of specified forms like ADM-1412, ADM-1416, ADM-0076, ADM-0077, and the Non-Collusion Declaration, with no modifications permitted to the proposal template. The contract includes mandatory compliance with State and federal regulations including 48 CFR Part 31 and 2 CFR Part 200 for cost allowability, adherence to California Civil Rights Laws, Title VI nondiscrimination requirements, and SB 1383 of 2016. Bidders must maintain certified Small Business, Microbusiness, or DVBE status throughout the agreement term and be registered with the Department of Industrial Relations if prevailing wages apply, which they do since the estimated value exceeds $15,000. Upon award, contractors must submit Payment and Performance Bonds at 100% of the total, provide insurance coverage for owned, hired, and non-owned vehicles, and fulfill reporting obligations such as the ADM-3059 DVBE Utilization Report with each invoice. Payments require monthly, itemized, triplicate invoices signed and submitted to Caltrans District 03/Maintenance in Marysville, with supporting documentation including payroll records, service requests, receipts for materials, and permits. The contractor must notify Caltrans one business day prior to inspections,