IFPQ Certified SB/MB or DVBE Only* Photo-Voltaic (PV) System Maintenance and Repair Services (Various Counties in Northern California)

This contract, issued by the California Department of Transportation under solicitation number 22A1329, is a fixed-price, small business set-aside for the provision of comprehensive maintenance and repair services for photo-voltaic (PV) systems located at 16 designated facilities across Northern California. The work encompassed includes all labor, tools, materials, equipment, travel, and incidentals required to test, inspect, troubleshoot, repair, and replace PV system components, with services categorized into routine (Monday–Friday, 7 a.m.–3 p.m.) and emergency (on-demand, including holidays) responses. Contractors must respond to routine requests within 48 hours and emergencies within two hours, conduct an initial inspection within four months of award, and perform annual inspections thereafter. All replacements must use approved equivalent components such as Solectria, Fronius, SMA, or similar. The contract, estimated to have a maximum value of $484,000, is scheduled to run from June 29, 2026, through June 28, 2029, contingent on funding availability through state legislative appropriations. Performance is restricted to certified Small Business (SB), Micro Business (MB), and Disabled Veteran Business Enterprise (DVBE) entities, with all subcontractors required to hold the same DGS certification status as the prime. Contractors must comply with extensive regulatory and administrative requirements, including adherence to California’s waste disposal laws, environmental standards for organic waste handling, motor carrier permitting, and prompt payment obligations to subcontractors within seven days of receiving payment. All work must meet Caltrans, state, and local building codes and industry standards, with final acceptance determined solely by the Caltrans Contract Manager. Invoices must be submitted in triplicate to a designated Sacramento office with detailed service logs and material receipts, and certified payrolls must be maintained and submitted under penalty of perjury. Security protocols mandate AES-256 or AES-128 encryption for all state data on portable devices, with mandatory reporting of any breaches or lost equipment. Bidders must submit unaltered forms including the Price Quote Proposal (ADM-1412), Bidder Declaration (GSPD-05-105), Non-Collusion Declaration, and certifications relating to civil rights and the Darfur Contracting Act. No alternates to contract language are permitted, and bids exceeding $484,000 will be rejected. Proposals must be submitted electronically