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Import & Customs Clearance for Tools/Equipment

Active
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The contract requires management of customs clearance, documentation, and duty payments for the importation of tools, equipment, and machinery into Ecuador, specifically for U.S. Embassy Quito operations under the Department of State. The work involves ensuring all imports comply with local regulations, handling the necessary paperwork, and promptly paying applicable duties and fees to facilitate timely delivery of essential equipment. This subcontract is part of a broader effort to support U.S. government activities in Quito by maintaining an uninterrupted supply chain for critical machinery and tools needed for embassy functions. The opportunity was posted on July 27, 2026, with a response deadline of September 4, 2026, and is classified under NAICS code 488999 for other support activities for transportation. Performance is localized to Quito, Ecuador, underscoring the need for a contractor with established familiarity with Ecuadorian customs protocols, local regulatory environments, and logistics networks. There is no set-aside designation, and the contract does not specify a point of contact, indicating that potential bidders must rely on the posted SAM.gov link for detailed submission guidelines and requirements.

General Info

Manage customs clearance and duty payments for U.S. Embassy Quito equipment imports under Ecuadorian regulations.

Agency

Department Of State → US Embassy QuitoView Agency

NAICS

488999 - All Other Support Activities for TransportationView NAICS

Place of Performance

Quito, EC-P, ECU

Set-Aside

NONE

Documents

This scope was carved out of 19EC7526R0005.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Residential Electrical Distribution and backup power system upgrade for U.S. Embassy Quito at Government Owned Residential compound Ziba

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Timeline

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Organization & Contact Information

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AgencyDepartment Of State → US Embassy Quito
ContactsNo contacts available
OfficeN/A
Organization / Agency
Department Of State → US Embassy Quito
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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Manage customs clearance, documentation, and duty payments for imported tools, equipment, and machinery.

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NAICS: 238210
Federal
Residential Electrical Distribution and backup power system upgrade for U.S. Embassy Quito at Government Owned Residential compound Ziba
Solicitation # 19EC7526R0005
The U.S. Embassy Quito is soliciting proposals under RFP 19EC7526R0005 for the design, installation, and commissioning of a new three-phase medium-voltage electrical distribution system and a 100 kVA+ backup power generator at the Government-Owned Residential Compound Ziba in Cumbayá, Quito. The work includes civil and structural modifications, grounding system validation, coordination with local utility providers, and full compliance with U.S. and Ecuadorian standards such as OSHA, USACE EM 385-1-1, Ecuadorian NEC, and INEN 19:20, with the more stringent requirement governing in case of conflict. Performance must be completed within 60 calendar days after notice to proceed, with work beginning no later than 17 days after award. Proposals must be submitted electronically in separate technical and pricing volumes, with files not exceeding 30MB and formatted in MS-Word, MS-Excel, or Adobe PDF. Only responsive proposals that include the executed SF-1442, Section B pricing, Section K certifications, and proof of active SAM registration will be considered. The solicitation requires a pre-proposal conference to be held on August 3, 2026, at the Ziba compound, and all questions must be submitted in writing by August 11, 2026. The award will be made on a Lowest Price, Technically Acceptable (LPTA) basis, with technical acceptability evaluated based on proposed work information, qualifications of the project superintendent and subcontractors, past performance, and the submission of a detailed Gantt chart schedule. No trade-offs between price and technical merit will be permitted. Offerors must submit detailed engineering designs, as-built drawings, a Quality Control Plan, a Site-Specific Safety Plan, and an Activity Hazard Analysis for each construction activity. Security requirements are stringent: all personnel must be vetted by Embassy security, with names, national ID numbers, and biographical data submitted prior to work commencement; the Government may deny or revoke access at any time for national security reasons. Contractors are required to provide performance and payment bonds totaling 20% of the contract value or an irrevocable letter of credit within 10 days of award, with bond durations extending up to one year after final acceptance. Custom clearance responsibilities fall on the contractor for all tools and equipment imported to site, and all temporary facilities must be removed at
Electrical Contractors and Other Wiring Installation Contractors

POSTED

17 days ago

DEADLINE

in 23 days
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