Petroleum, Oil, Lubricant Systems (POL) and Related Projects, Various Locations, Alaska

Contracting Office Address: US Army Corp of Engineers, Alaska, CEPOA-CT P. O. Box 6898, Elmendorf AFB, AK 99506-6898 Description PLEASE CONTACT: Mr. Aldone Graham, Contract Specialist at 907/753-2528 or Ms. Crystal Labrecque, Contract Specialist, at 907/753-5578 if you have questions regarding this announcement. (1) CONTRACT INFORMATION: Indefinite Delivery contract(s) being procured in accordance with the Brooks A-E Act as implemented in FAR Subpart 36.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. North American Industrial Classification System code is 541330, which has a size standard of $4,500,000 in average annual receipts. This announcement is open to all businesses regardless of size. If a large business is selected for this contract, it must comply with FAR 52.219-9 regarding the requirement for a subcontracting plan for that part of the work it intends to subcontract. The FY 09 subcontracting goals for this contract are a minimum of 70.0% of the contractor's intended sub contract amount be placed with small businesses, with 6.2% of that to small disadvantaged businesses, 7.0% to woman-owned small businesses, 9.8% to HUB Zone small businesses, 3.0% to veteran-owned small business, and 0.9% to service-disabled veteran-owned small businesses. The subcontracting plan is not required with this submittal. The contract type shall be indefinite delivery, firm fixed price with a contract limit of $2 million over a base term of three years with two option years of $500 thousand each. The minimum guaranteed amount on the base contract is $10,000. The minimum guaranteed amount on each option year is $5,000. There is no specific task order limit except the limit of the contract. All responders are advised that this contract may be revised or canceled at any time during the solicitation, selection, evaluation, negotiation and final award. In addition, no projects are yet authorized (See FAR 52.232-18). This solicitation does not guarantee work to the selected firm. Award of one contract is anticipated for FY10. The contractor shall employ, for the purpose of performing that portion of the contract work in the State of Alaska, individuals who are residents of the state, and who, in the case of any craft or trade, possess or would be able to promptly acquire the necessary skills to perform the contract. This means work physically completed in the State of Alaska (e.g. geotechnical, survey, etc.) must use Alaskan residents. Telephonic interviews will be held with all of the highly qualified firms. (2) PROJECT INFORMATION: The AE selected would be required to have sufficient staff, flexibility, and capability to be available on an as-needed basis. Typical types of services to be provided may include projects primarily involved in the maintenance, repair, upgrade, or alteration of existing POL storage facilities, distribution systems, POL support facilities, and infrastructure. Projects may also include design of new POL related facilities. Work includes A-E services; site surveys, facility inspections, preparation for and participation in design charrettes; technical review, preparation of plans, specifications, design analysis, design build RFPs, programming studies/DD Form 1391 development, construction support services and cost estimates for solicitation of construction for repair/renovation, new construction projects, or engineering studies. Firms must have primary capability in POL design and engineering and should be aware of or capable of acquiring knowledge of design requirements and procedures set forth by the DEFENSE LOGISTICS AGENCY - DEFENSE ENERGY SUPPORT CENTER (DESC) SUSTAINMENT, RESTORATION AND MODERNIZATION (SRM) PROGRAM. Renovations might include, fire protection upgrades (AFFF), fuel containment, transport, delivery, storage, and dispensing systems as well as conversion of fuel type. Services incidental to the overall project may also require API 653 tank inspection, piping system evaluation in accordance with API 570, pipe stress analysis, hydraulic and dynamic transient surge analysis, pressure testing, and internal pipeline inspection services. Projects may include but not be limited to, above and below ground storage tanks, hydrant systems, fuel distribution pump houses, truck fill stands, piping, valves, trenching, primary and secondary spill containment, SCADA systems, and pipeline/tank leak detection systems. Design of utilidors, mechanical and electrical systems, and communication systems may be required but are incidental to POL design. Project sites may be local as well as remote. The AE and their subcontractors must have experience in cold regions design. The AE may be required to participate in programming, value engineering and design charrettes and project review conferences. The Government may require that designs be in metric and/or english systems of units. Products shall be produced to Corps of Engineers guidelines and specific formats as set forth by task order. The firm must demonstrate the ability to: Provide drawings in AutoCAD (version as required by the project); use the latest version of MCACES (cost estimating software furnished by the Government); provide a cost estimate in work breakdown structure (WBS) using MII software; provide draft DD Form 1354, Transfer and Acceptance of Military Real Property, for design task orders provide electronic bid set (EBS) documents; and use SPECSINTACT for all projects unless otherwise directed in the task order. Construction support services when required, include: participation in on-site partnering/pre-construction meetings; review construction contractor's submittals for government approval and for information only; participation in site visits and provide inspection reports at critical points of construction; participation in start-up and commissioning of the systems; attending warranty inspections; participation in "lessons learned" sessions; preparation of operations and maintenance support information manuals. Construction support services may be contracted using Time and Materials processes. The AE will be required to use the Dr. Check's design review and checking system (permissions and passwords will be distributed on a project-by-project basis). Systems information required for Dr. Checks includes a web browser program, either Internet Explorer (Microsoft) or Navigator (Netscape) versions 4 .0 or later; the web site is http://www.buildersnet.org/drchecks/ (3) LOCATION: Primarily various locations in Alaska, but may be utilized outside Alaska on an exception basis. Facilities will generally be located in arctic, subarctic, and cold region environments. (4) SELECTION CRITERIA: The following selection criteria are listed in the descending order of importance. Criteria (A)-(G) below are primary selection criterion. Criteria (H)-(J) below are secondary and will only be used as "tie breakers" among technically equal firms. Responding firms MUST address each discipline, clearly indicate which shall be subcontracted, and provide a separate SF330 (Part II) (6/2004) for each subcontractor. (A) Minimum requirements for professional personnel in the following disciplines: (a) 2 registered mechanical engineers, each with at least 10 years design experience in DOD POL systems (b) The following required disciplines must include at least one individual with professional registration: architect, electrical, fire protection, civil, and structural engineers, (c) The following required disciplines must include at least one individual: certified welding/engineer inspector, NACE certified Cathodic Protection Specialist, surveyor; cost estimator; environmental engineer (asbestos/HTRW certified); and specification writer (if specification writer is not a separate discipline, please clearly describe how specifications will be produced). (B) Specialized experience and technical competence in: (a) Design of new DOD POL related facilities in cold regions. Cold regions design is not considered to be a separate discipline that can be subcontracted. Rather, knowledge and experience in the design, construction and operation of facilities in arctic, subarctic, and cold region environments must be integral to all design disciplines. (b) Design of DOD POL related facility renovations, (c) Experience in API piping and tank inspections (d) Construction phase services (e) Preparing Design Build RFPs (f) Design charrettes (g) Studies and analyses of DOD POL related existing facilities. (C) Past performance on DOD, DESC/SRM and other contracts with respect to cost control, quality of work, and compliance with schedules. (D) Quality control/quality assurance plan: please describe how it will be used to assure a quality product (to include discussion on roles, responsibilities and authorities of the team involved in QC/QA). The quality management plan must address the integration of work products of the entire team that is proposed. (E) Capacity to maintain schedules and accomplish required work on three simultaneous task orders. (F) Knowledge of locality and military POL facilities in Alaska. (G) Sustainable design using an integrated design approach and emphasizing environmental stewardship, especially energy and water conservation and efficiency; use of recovered and recycled materials; waste reduction; reduction or elimination of toxic and harmful substances in facilities construction and operation; efficiency in resource and materials utilization; minimizing maintenance costs and considering overall life cycle costs, and development of healthy, safe, and productive work environments. The evaluation will consider projects performed by the prime firm and consultants that demonstrate these sustainable design principles as well as the qualifications of the key personnel that demonstrate their experience and training in sustainable design. The secondary selection criteria in descending order of important are: (H) The extent of participation of SB, SDB, historically black colleges and universities (HBCU), and minority institutions (MI) in the proposed contract team, measured as a percentage of the total anticipated contract effort, regardless of whether the SB, SDB, HBCU, or MI is a prime contractor, subcontractor, or joint venture partner; the greater the participation, the greater the consideration. (I) Geographic proximity to the projects and the Alaska District Headquarters in Anchorage. (J) Volume of DOD contract awards in the last 12 months. (4) SUBMISSION REQUIREMENTS: Firms submitting their qualifications should provide ONLY 1 copy and must include the following additional information as indicated: a) Part I, block c (11): include if previously worked with subcontractor and estimated percentage involvement for each team member; b) Part I, block F (24): include separate values for professional fee and construction for each project identified; and c) Part I, block H (3): address how your team meets each selection criterion. Include an organization chart of the key personnel to be assigned to the project. The 6/04 edition of the SF330 MUST be used, and may be obtained from the Government Printing Office at: http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType=SF or from commercial software suppliers for use with personal computers and laser printers in both Adobe Acrobat PDF and Form Flow formats. Part I-H of the SF 330 describes the firm's overall Design Quality Management Plan. A detailed contract-specific Design Quality Management Plan, which includes quality control and quality assurance plans, must be prepared for Government approval as a condition of contract award, but is not required with this submission. Part I and II of the SF 330 must be submitted. Submittals must be received at the address indicated above not later than COB (4:00 pm Alaska time) on the above response date. Any submittals received after this date will not be considered. Note regarding hand carried submittals, express mail or mail delivered commercially: VISITORS TO ELMENDORF AFB: NOTE: BE ADVISED THAT DUE TO BASE SECURITY MEASURES, YOU WILL NEED EXTRA TIME TO PROCESS THROUGH THE GATE. You are required to have the following to obtain a base pass: current Anchorage emissions control inspection certificate, driver's license, DOD ID card (if applicable), proof of insurance, Alaska vehicle registration, and Contracting Division point of contact/telephone number. In addition, contractor must submit a request for pass at least 48 hours prior to the desired date and time of base entry. For a day pass request, please contact Crystal Lagrecque, at 907/753-5578 or e-mail request to contact@example.gov. Requests forwarded after this date will not be considered. No additional information shall be provided, and no faxed or e-mailed submittals shall be accepted. This is not a request for proposal.