INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) PREVENTIVE AND REMEDIAL MAINTENANCE SERVICES FOR CHILLERS
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Smithsonian Institution plans to issue a solicitation for Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to provide preventive and remedial maintenance services for chillers used across multiple Smithsonian facilities. These services will cover chillers from various original equipment manufacturers and will support several locations including Washington, DC; Edgewater and Suitland, MD; Chantilly and Front Royal, VA; and New York, NY. The contract will have an initial 12-month base period with nine additional optional one-year extensions, enabling long-term maintenance support. The procurement falls under NAICS code 236220 for Commercial and Institutional Building Construction with a size standard of $45 million, and the opportunity is open to businesses of all sizes. The solicitation and related documents are expected to be made available around September 2025 on the SAM.gov website, with proposals due 30 days following release. The notice clarifies that this announcement does not guarantee that a solicitation will be issued or that any contract will be awarded. The Smithsonian's evaluation panel will solely determine the eligibility and capability of offerors to meet contract requirements. Interested parties may contact the designated officials for more information, and proposals will be electronically submitted through the official government portal. The government has no obligation to compensate respondents for any submitted materials during this presolicitation phase.
General Info
Agency
NAICS
Place of Performance
Washington, DC, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
This solicitation is for the Preventive and Remedial Maintenance Services for Chillers at the Smithsonian Institution.
The Smithsonian will be seeking Proposals for Indefinite Delivery/Indefinite Quantity (IDIQ) Preventive and Remedial Maintenance Services for Chillers.
The applicable North American Industry Classification Codes (“NAICS”) is 236220 Commercial and Institutional Building Construction, size standard is $45 million. This announcement is open to all businesses regardless of size.
Period of Performance: The initial period of performance is for one (1) 12-month base period from the date of award plus four (4) option years. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only because of revisions to prevailing labor rates provided by the Secretary of the U.S. Department of Labor. The Smithsonian Institution and/or the selected Contractor(s) may exercise the option to end services via written notice within thirty (30) days of the current contract expiration date.
The Smithsonian Institution hereby reserves the right to renew the resultant contract with the selected Contractor(s) for nine (9) additional one (1) year periods.
Locations: SI has a requirement to provide Chillers with routine Preventive and Remedial Maintenance Services for facilities in the following locations: Washington, DC, Suitland, MD, Front Royale, VA, Edgewater, MD, Chantilly, VA and New York, NY.
Background: The Smithsonian Facilities, Office of Facilities Management and Reliability (OFMR) has a facility wide requirement for Preventive and Remedial Maintenance Services for Chillers with multiple original equipment manufacturers. OFMR is the world leader in museum facilities management and operates and maintains the facilities of the Smithsonian in Washington, DC, New York City, New York, Suitland, Maryland, Chantilly and Front Royal, Virginia, Edgewater, Maryland and Smithsonian Tropical Research Institute (STRI) located in Panama
Tour of Site: Site Visits are scheduled for Monday, June 15, 2026 and Tuesday, June 16, 2026. Attendance to both Site Visits is optional. (See RFP for detalis)
Questions/Clarifications: Kindly submit all questions and clarifications in Word format, with each set of questions numbered sequentially. For example, the first set should be numbered 1, 2, 3, the second set 4, 5, 6, to johnsoncm@si.edu . It is requested that all questions be sent in by June 30, 2026 3:00PM ET. Responses will be posted on SAM.gov.
Submittals must be delivered 3:00 PM ET on July 30, 2026 to Dropbox Link: https://www.dropbox.com/request/7tfm2fq96oaz4q6rydgh.