This Solicitation opportunity from Smithsonian Institution was posted on August 13, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) PREVENTIVE AND REMEDIAL MAINTENANCE SERVICES FOR CHILLERS

Closed

33330225RF0010044Federal

Submission Closed07/30/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 236220

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AI Contract Overview

The Smithsonian Institution is seeking proposals for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide Preventive and Remedial Maintenance Services for chillers across multiple facilities in Washington, DC; Suitland, MD; Front Royal, VA; Edgewater, MD; Chantilly, VA; and New York, NY. The contract has a one-year base period beginning at award, with four option years, potentially extending the total performance period to five years, and the Smithsonian reserves the right to renew the contract for nine additional one-year periods beyond that. The solicitation is open to all businesses regardless of size under NAICS code 236220 with a $45 million size standard. Proposals must be submitted via Dropbox by July 30, 2026, at 3:00 PM ET, and all questions must be submitted by June 30, 2026. Site visits are optional and scheduled for June 15–16, 2026. The contractor must provide all labor, materials, tools, equipment, travel, and project management to perform scheduled maintenance and emergency repairs on 102 chiller units. Services include annual preventive maintenance, 24/7 emergency response within four hours during normal and non-normal hours, next-business-day emergency service, and a required five-year life cycle study to identify units needing replacement prior to Option Year 1. Pricing must be submitted under two methods: Firm Fixed Price for annual maintenance services and Time and Materials for IDIQ work, with material markups capped at 10% above the contractor’s cost. All work must be documented on the Tririga system and reported through Maintenance Service Reports submitted within five business days. Emergency repairs under $2,500 may proceed without preapproval, but anything above that requires written authorization and completion within two business days. The contractor must assign two qualified Project Managers with at least five years of chiller maintenance experience, adhere to NFPA 110, NFPA 70B, NEC, ASTM, and OSHA standards, comply with federal, state, and local environmental regulations, and submit a Quality Control Surveillance Plan with the proposal. The contractor must also provide approved Performance and Payment Bonds and a Certificate of Insurance within ten days of award. The government reserves the right to conduct daily inspections through the COTR, who also manages scheduling, approves invoices, and verifies time and materials. Payment requires strict time-checking with the

General Info

Smithsonian seeks IDIQ contract for chiller maintenance across multiple locations, with 12-month base and nine optional extensions.

Agency

Smithsonian Institution

NAICS

236220 - Commercial and Institutional Building Construction

Place of Performance

Washington, DC, USA

Set-Aside

NONE

Documents

Bid+Sheet+for+Chillers+Solication.xlsx

Chiller+Inventory.pdf

Chillers+Solicitation+w+SF33.pdf

Chillers+SOW+Final.pdf

Tririga+Usage+Section.pdf

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedAug 21

Presolicitation

Type ChangedJun 2

Presolicitation → Solicitation

Response DeadlineJul 30

Deadline has passed

Notice updatedAug 13

The notice description changed.

Submission Closed

07/30/2026, 07:00:00 PM UTC

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Organization & Contact Information

AgencySmithsonian Institution

Contacts2 people available

OfficeARLINGTON, VA, 22202, USA

Organization / AgencySmithsonian Institution

Office AddressARLINGTON, VA, 22202, USA

Contacts

Christopher Johnson

contact@example.gov

Virginia Chan

contact@example.gov

Full Description

After careful consideration it has been determined that cancellation of solicitation,33330225RF0010044 for the Preventative and Remedial Maintenance Services for Chillers is necessary and in the best interest of the Smithsonian Institution. The reason for this cancellation is due to lack of bids that adequately address the Chiller Preventative Maintenance requirements, response procedures, or demonstrate a clear understating of the Scope of Work.

We appreciate the time, effort, and resources you invested in preparing your response to this RFP. We apologize for any inconvenience this may cause. The revised RFP will be posted at a later date.

If you have any questions or would like further clarification, please feel free to contact Christopher Johnson at contact@example.gov . Thank you again for your understanding and your interest in collaborating with us.

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This solicitation is for the Preventive and Remedial Maintenance Services for Chillers at the Smithsonian Institution.

The Smithsonian will be seeking Proposals for Indefinite Delivery/Indefinite Quantity (IDIQ) Preventive and Remedial Maintenance Services for Chillers.

The applicable North American Industry Classification Codes (“NAICS”) is 236220 Commercial and Institutional Building Construction, size standard is $45 million. This announcement is open to all businesses regardless of size.

Period of Performance: The initial period of performance is for one (1) 12-month base period from the date of award plus four (4) option years. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only because of revisions to prevailing labor rates provided by the Secretary of the U.S. Department of Labor. The Smithsonian Institution and/or the selected Contractor(s) may exercise the option to end services via written notice within thirty (30) days of the current contract expiration date.

The Smithsonian Institution hereby reserves the right to renew the resultant contract with the selected Contractor(s) for nine (9) additional one (1) year periods.

Locations: SI has a requirement to provide Chillers with routine Preventive and Remedial Maintenance Services for facilities in the following locations: Washington, DC, Suitland, MD, Front Royale, VA, Edgewater, MD, Chantilly, VA and New York, NY.

Background: The Smithsonian Facilities, Office of Facilities Management and Reliability (OFMR) has a facility wide requirement for Preventive and Remedial Maintenance Services for Chillers with multiple original equipment manufacturers. OFMR is the world leader in museum facilities management and operates and maintains the facilities of the Smithsonian in Washington, DC, New York City, New York, Suitland, Maryland, Chantilly and Front Royal, Virginia, Edgewater, Maryland and Smithsonian Tropical Research Institute (STRI) located in Panama

Tour of Site: Site Visits are scheduled for Monday, June 15, 2026 and Tuesday, June 16, 2026. Attendance to both Site Visits is optional. (See RFP for detalis)

Questions/Clarifications: Kindly submit all questions and clarifications in Word format, with each set of questions numbered sequentially. For example, the first set should be numbered 1, 2, 3, the second set 4, 5, 6, to contact@example.gov . It is requested that all questions be sent in by June 30, 2026 3:00PM ET. Responses will be posted on SAM.gov.

Submittals must be delivered 3:00 PM ET on July 30, 2026 to Dropbox Link: https://www.dropbox.com/request/7tfm2fq96oaz4q6rydgh.