INDEPENDENT VERIFICATION & VALIDATION (IV&V) SERVICES FOR EFS

The State of Hawaii, through the Department of Accounting and General Services, is soliciting experienced offerors to provide Independent Verification and Validation (IV&V) services for the Enterprise Financial System project, aimed at ensuring objective oversight and risk mitigation throughout the system’s implementation lifecycle. The solicitation, identified as RFP-26-100 and numbered P26002720, has a response deadline of May 30, 2026, and is open to all responsible parties without any set-aside classification. The work is statewide in scope, with final acceptance of deliverables requiring approval from the Office of Enterprise Technology Services in Honolulu. Proposals must be submitted via the Hawaii eProcurement System (HIEPRO), adhere to strict formatting guidelines including a 12-point Aptos font, sequential page numbering, and PDF compatibility, and must not exceed 100MB per file unless split into multiple volumes with proper labeling. Offerors are required to submit a transmittal letter, detailed price proposal, exceptions to requirements, confidential information disclosures, and monthly reporting templates aligned with accessibility and governance standards. The contract is structured as a Firm Fixed Price agreement with a base period and four optional one-year extensions, though no dollar amounts are pre-populated in the pricing section. Evaluation will be based on a best-value trade-off approach, weighing Price (40%), Staff Qualifications (25%), Technical Approach (25%), and Company Experience (10%), using adjectival ratings from Exceeds to Fails to determine overall risk and merit. Key deliverables include an IV&V Project Management Plan, weekly and monthly status reports, pre- and post-go-live assessments, and a final report, all subject to state acceptance before payment. The contractor must comply with stringent security and confidentiality requirements, including safeguards for personal information, mandatory employee training, breach reporting, and data destruction obligations. Additional mandatory provisions include conflict of interest attestations, insurance coverage, tax compliance, subcontracting authorization, and adherence to state laws and governance standards aligned with ITIL v.4, PMBOK, ISO 9001, NIST, and CIS. The contract includes robust termination clauses for cause and convenience, dispute resolution mechanisms, indemnification, limitation of liability, and a prohibition on campaign contributions during contract performance. All modifications must be in writing, signed by both parties, and any price increase exceeding $25,000 or 10% of the initial value requires prior approval from