Industrial/Commercial STERILIZER EQUIPMENT Maintenance Repair and Services.

NAIC is 811310. Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance This Sources Sought/RFI is not a Request for Proposals (RFP) and is not to be construed as a commitment by the Government to issue a solicitation or ultimately to award a contract on the basis of this Sources Sought/RFI or otherwise pay for the information requested. Objective: The purpose of this RFI is to determine potential Small Business sources (i.e. SDVOSB, SDB, 8(a) certified, HUBZone, etc) to acquire Industrial/Commercial STERILIZER EQUIPMENT Systems Maintenance Repair and Services. The contractor will have frequent contact with the project officer who is responsible for all work accomplished under this contract. Adequately fulfilling the requirements of this contract demands frequent on-site visits by the contractor for the purpose of repair and/or preventive maintenance. The potential contactor may already be servicing the North Carolina or be in close proximity or plan to establish service in the area. The performance location of the NIEHS site: 111 TW Alexander Drive, Research Triangle Park, Durham, North Carolina, 27709. Background: The National Institute of Environmental Health Sciences (NIEHS) is one of 27 Institutes and Centers of the National Institutes of Health (NIH), which is a component of the Department of Health and Human Services (DHHS). The mission of the NIEHS is to reduce the burden of human illness and disability by understanding how the environment influences the development and progression of human disease. To have the greatest impact on preventing disease and improving human health, the NIEHS focuses on basic science, disease-oriented research, global environmental health, and multidisciplinary training for researchers. LOCATION: NIEHS is located on 375 rolling acres of rhododendron, oak and pine in Research Triangle Park (RTP). RTP, a science and technology hub was created by the state of North Carolina between Raleigh, Durham and Chapel Hill. NIEHS' main administrative offices and laboratories are on a large lake. Capability Statement: In order to fulfill this requirement we are requesting capability statements from firms capable of the type of services requested. NAIC is 811310. Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance Draft Statement of Work: National Institute of Environmental Health Sciences, Rall Building, Research Triangle Park, NC 27709 STERILIZER EQUIPMENT DESCRIPTION AND SPECIFICATIONS 1. PERFORMANCE PERIOD/DELIVERY SCHEDULE Base Year with 4 option year periods 2. REQUIREMENTS/SALIENT CHARACTERISTICS The services which the Contractor shall provide specifically include those tasks described or specified herein. However, the performance as described and specified shall not be deemed to constitute a detailed specification having the effect of excluding other needed work not specifically mentioned that will be necessary for the successful completion of this project as generally described. The Contractor is required to furnish all effort necessary to successfully fulfill the overall objectives set out in this Contract. a. General Requirements The Contractor shall provide all personnel, labor, supervision, materials, parts, tools, equipment, expertise, and other necessary services to perform preventive maintenance and repair to the equipment listed in the statement of work. All equipments are located at the National Institute of Environmental Health Sciences and Clinical Research Center, Research Triangle Park, N.C. All work shall be performed during regular Government working hours of 8:30 a.m. to 5:00 p.m., exclusive of Government recognized holidays. Any variation of work time shall be requested to and approved by the Project Officer in advance. Before work is started, the Contractor shall confer with the Project Officer to arrange a work schedule satisfactory to both the Contractor and the Government. The Contractor shall comply with all NIH / NIEHS regulations incorporated herein governing the occupied premises and shall perform the Contract in such a manner as not to interrupt or interfere with the conduct of Government business. The Contractor shall adhere to all parking rules and regulations governing the use of the premises. The Contractor shall use environmentally friendly and safe solvents and other chemical. A Material Safety Data Sheet (MSDS) shall be provided to the Project Officer, for review and approval by NIEHS Health and Safety Branch, prior to the chemicals being used in NIEHS facilities. The contractor will also adhere to the Occupational Safety and Health Administration's provisions for worker safety (29CFR1919) especially as it pertains to providing personal protective equipment, clothing and training for employees. b. Definitions (1) Preventive Maintenance - Scheduled checks and services (including, but not limited to, adjustments, cleaning, calibration, inspection, and equipment servicing) of installed equipment at intervals recommended by the manufacturer or standards within the industry to ensure proper and efficient operation with minimum breakdowns, deterioration, or other deficiencies. Preventive maintenance shall also include repairs or other actions taken to correct deficiencies discovered during preventive maintenance inspections. (2) Repairs - The Contractor shall repair all equipment listed in the description and specifications. Repairs may be accomplished by replacement or restoration of component parts or materials that have deteriorated, worn out, or failed and are unable to perform to the manufacturer's specifications. c. Personnel (1) Qualifications The Contractor shall provide trained personnel with a minimum of at least 5 years experience in the repair, maintenance, and installation of the equipment types listed herein. Documentation of this training and experience will be provided to the project officer before the employee works at NIEHS. (2) Sign In and Sign Out The Contractor shall require all employees to sign in on arrival at NIEHS and sign out when departing NIEHS. Each employee shall sign in and out personally. The location for signing in and out is in Building 102 and Rall Building , the first floor of Module B, South Campus. Parking for the Contractor's employees shall be in accordance with the NIEHS policies, unless directed otherwise by the Project Officer. (3) Identification Badges Each Contractor employee working at NIEHS shall wear an easily readable identification badge, prominently displayed, which shall include the person's name and the Contractor's name. (4) List of Contacts The Contractor shall provide the Project Officer within two (2) days of Contract award with a typewritten list of the personnel and their telephone numbers for repair services at any time during the day. This information shall be updated as necessary by the Contractor so as to be current and accurate at all times. d. Specific Performance Requirements - The Contractor shall provide the following services: (1) Preventive Maintenance The Contractor shall provide and perform preventive maintenance (PM).The PM's shall be base on the manufacturer's recommended maintenance schedule. The PM Equipment Check Sheets may be used as a supplement to the manufacturer's recommended PM schedule with approval of the Project Officer. (2) PM Check sheets The Contracts Management Section (CMS) has prepared PM work orders for the equipment listed in the description and specification. The Contractor's preventive maintenance effort shall include, as a minimum, accomplishing all the checks specified on the work orders for the specific equipment being serviced. Copies of these work orders will be provided to the Contractor before the month scheduled in order for the Contractor to perform the work. The Contractor shall accomplish the preventive maintenance and submit the completed work orders to the Project Officer by the 25th of each month for which the checks are scheduled. The Contractor shall conform to the Equipment Checks and use these instructions/procedures in performing the preventive maintenance tasks. (3) Schedule and Advance Notice of Preventive Maintenance The Contractor shall provide the Project Officer with a schedule of the intended date for accomplishing preventive maintenance for each piece of equipment. The Contractor shall notify the equipment users (the laboratory staff who use the particular sterilizer) not less than 48 hours in advance of performing the scheduled preventive maintenance. All work shall be scheduled to be performed at a time convenient to the user, unless directed otherwise by the Project Officer. (4) Repair Service The Contractor shall perform all repairs as required to restore equipment to optimum operating performance. The Project Officer or designee shall notify the Contractor for repairs. The Contractor shall be on site and initiate repairs to the equipment listed herein within 24 hours (one work day) after a call has been placed by the Project Officer or designee. The Contractor shall restore equipment to service as soon as possible. For equipment expected to be out of service for extended periods of time, greater than five work days, the Contractor shall provide the Project Officer with a written report of the repair problems, the steps that the Contractor has taken to remedy them, and the expected date that the equipment shall be returned to service. A written update to this report shall be made as often as the Project Officer requests the report, but not less than every twenty-one (21) days thereafter for so long as the equipment is out of service. Repair requirements shall not be accumulated or backlogged. Each repair accomplished shall be a complete repair. Temporary repairs will not be allowed unless specifically approved by the Project Officer in advance. Clear justification for temporary repairs must be provided in writing and accepted by the Project Officer in order to obtain approval. (5) Replacement Parts and Services All necessary repair parts and materials for maintenance and repair of the equipment listed herein shall be furnished at no additional cost to the Government by the Contractor. The Contractor shall provide and install manufacturer's approved parts for repairs. Repair parts used by the Contractor shall be warranted for one year. Equipment shall be maintained by the Contractor to the manufacturer's specifications and technical updates, unless authorized otherwise in writing by the Project Officer. All parts furnished and workmanship performed by the Contractor shall be of a high quality and acceptable to the Government. The Contractor shall immediately rectify unacceptable work at no cost to the Government. (6) Service Reports The Contractor shall provide a service report to the Project Officer upon completion of all repair work. The report shall identify the equipment to be repaired, the location of the equipment, the printed name of the technician making the repair, the start date and time of the repair, the completion date and time of repair, the signature of the Contractor's service technician who made the repair, and the signature of the equipment user (the NIEHS laboratory staff who uses the sterilizer) verifying that the equipment is repaired and operational. A copy of the signed service report shall be left with the NIEHS official (user) responsible for the equipment under repair. The Contractor shall present the original of each Service Report to the Project Officer immediately upon completion of the service. (7) General Work Performance The Contractor shall clean the area of work of any contract effort. This clean up shall include disposal of all empty containers, packing materials and debris. All components and hardware shall be removed or otherwise disposed of. All spills shall be removed and the surfaces cleaned. The Contractor shall not create or allow existing any safety or fire hazard. All non-burnable material must be removed from the Institute by the Contractor. The Project Officer may direct disposal of the metal parts and components or other items as required. The Contractor shall comply with all hazardous waste disposal requirements. The areas shall be left in clean and orderly condition, free of any foreign material generated by the preventive maintenance and repair activities upon completion of each service. AMSCO STERILIZER EQUIPMENT Forma Scientific 01029192 63909-1 Model 6385 Hot Air Ster./33x74x74 Forma Scientific 01029193 63909-2 Model 6385 Hot Air Ster./33x74x74 Amsco Lab - TCC 010600205 24 x 36 x 36 Amsco Century 101706-06 20x20x38 Amsco Lab.G-120 01034579 0120295-05 Type Century, 20 x 20 x38 20" Vac.Sd. Stm. Lab./Sci. Amsco Scientific 01038581 012359404 S/G 120 Amsco Lab. G -120 o1038446 0103495 - 02 Type Century 20 x 20 x 38 20" Vac. Sd. STM. Lab / Sci Model SV 129 Amsco F334 0102006-12 Type- Century Model SV - 120 Amsco 183 0320407-08 Type - Century Model SV - 120 The ojective of this RFI is to obtain capabilities statements, based upon the requirements outlined above, from all small businesses interested in this opportunity. Respondents should identify any information they consider to be sensitive or proprietary. Responses will assist the Government in determining whether to set-aside, restrict competition in some way or solicit offers from all responsible sources. All interested businesses are hereby invited to submit a capabilities statement of no more than 10 pages (not including past performance information) to demonstrate their ability to provide the services outlined above. The capabilities statement should be tailored to this request and identify the source(s) capabilities to complete the requirements listed above, including information on key staff experience, a description of experience with similar projects, and present and past performance information. For each reference listed include the name of a contact person, telephone number, e-mail address, type of contract awarded and date. In addition to addressing the requirements listed above respondents must provide information concerning gross revenue, number of employees in company, number of years in existence and primary focus of business. In order for the NIH to assess acquisition strategy and set-aside possibilities, interested parties shall also include a cover letter that includes company name, points of contact, telephone numbers, fax numbers, e-mail addresses, prime or sub-contractor interest, and identifies the company as one or more of the following: 1) small business; 2) 8(a) business; 3) HUBZone small business; 4) small disadvantaged business; 5) woman-owned small business; (6) veteran-owned small business; (7) service-disabled veteran-owned small business. This Sources Sought/RFI is not a Request for Proposals (RFP) and is not to be construed as a commitment by the Government to issue a solicitation or ultimately to award a contract on the basis of this Sources Sought/RFI or otherwise pay for the information requested. Response to the request will not serve as proposals, bids, or offers, which could be accepted by the Government to form a binding contract. Address responses to: All responses to this Sources Sought/RFI must be received by 4:00 P.M. EST on July 12, 2011 Point of Contact: Kyle A. Turner, Contracting Officer, turnerky@mail.nih.gov .