4460--CANCELLATION - Industrial HVAC Air Filters - 5 Year IDIQ Erie VA Medical Center

The Department of Veterans Affairs is seeking qualified small businesses to enter into a five-year Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract for the supply of high-efficiency HVAC air filters to the Erie VA Medical Center in Erie, Pennsylvania. This solicitation, identified as 36C24426Q0651, is a total small business set-aside under FAR 19.5, restricted to businesses meeting the NAICS code 333413 with a size standard of 500 employees. The contract will require the just-in-time delivery of specified HVAC filters, including models such as the 12x24x12 MERV 11 Airflow Pak Rigaflow Metal and 12x24x12 MERV 13-A Camfil Hi-Flo ES, with deliveries scheduled one to three weeks prior to monthly needs as ordered under the IDIQ. All shipments must be FOB destination, properly packaged to prevent damage, and accompanied by electronic delivery tickets and scanned copies submitted to the designated VA point of contact. Evaluation will follow a Lowest Priced Technically Acceptable (LPTA) process, where technical compliance with the Statement of Need is a mandatory pass/fail gate, and the lowest-priced technically acceptable offer will be selected. The contract imposes stringent compliance obligations, including mandatory registration and continuous maintenance of an active SAM account, adherence to the Buy American Act, and verification of OEM authorization if the offeror is not the manufacturer. Contractors must also comply with VA-specific requirements such as records management training for all employees handling records, and must maintain an emergency action plan to ensure uninterrupted performance during declared state or national emergencies. Invoicing must be submitted electronically via the Tungsten Network in accordance with VAAR 852.232-72, and payments will be processed through the Austin Payment Center upon government inspection and acceptance at the time of delivery. The Government reserves the right to reject nonconforming items without additional cost to the Government and expects full compliance with federal statutes including prohibitions on kickbacks, procurement integrity, and Fly American provisions. Any amendments, such as the extension of the quote deadline from June 29, 2026 to July 3, 2026, are issued to clarify requirements and address inquiries, and all submissions must strictly follow the instructions outlined in the SF 1449 form and include required certifications, descriptive literature, and