This Solicitation opportunity from New York was posted on April 29, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Infrastructure Build-Out Services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The New York City Department of Education (NYCDOE) is seeking proposals from experienced organizations to assist with the comprehensive refresh and upgrade of data networks across over 1800 schools and administrative offices throughout New York City. The scope includes supporting infrastructure improvements aligned with DOE Networking Standards, managing equipment delivery, and overseeing deployment and integration at various sites. The contract, anticipated to be awarded to a single vendor, will span five years with the possibility of two extensions, each lasting up to three years, totaling potentially a decade of service. The procurement process involves a mandatory virtual pre-proposal conference scheduled for May 6, 2025, and proposals must be submitted electronically by May 28, 2025, via email, with detailed instructions for large file submissions through Microsoft OneDrive or physical hand-delivered proposals with prior notice. Interested vendors are encouraged to review the solicitation details on the NYC DOE vendor portal, with questions to be submitted by May 8, 2025. The project emphasizes a comprehensive approach to network infrastructure support, aiming to enhance connectivity and technology reliability across the city's educational facilities. The contract value is estimated to range between 50 million and 150 million dollars, reflecting the scale and importance of the network upgrade initiative.
General Info
Agency
Place of Performance
NY, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
DOE currently operates approximately 1800+ schools and administrative offices. Work may take place at any of these sites. DOE expects to award a requirements agreement to a single Contractor over all boroughs, which will provide a full range of network integration services as needed.
This Request for Proposal (RFP) may result in one (1) requirements contract agreement. The awarded contract will be for a term of five (5) years. The NYCDOE reserves the unilateral option to extend the contract for two (2) additional three-year periods.
PROPOSALS MUST BE RECEIVED BY NO LATER THAN 1:00 P.M. EST, May 28, 2025 LATE PROPOSALS WILL NOT BE ACCEPTED.
This RFP may result in the award of a requirements agreements. The awarded contract(s) will be for a term of five (3) years. The NYCDOE reserves the unilateral option to extend the contract(s) for two (2) additional two-year periods.
A virtual pre-proposal conference will be held on Tuesday, May 6, 2025, at 11:00 a.m. EST. The City of New York will be utilizing the Microsoft Teams platform. The link to the pre-proposal conference is https://teams.microsoft.com/l/meetup-join/19%3ameeting ZDZhN2E2ODktN2JkMy00M2Y3LWFlYTQtZjA5YjYzMjE4ZDBi%40thread.v2/0?context=%7b%22Tid%22%3a%2218492cb7-ef45-4561-8571-0c42e5f7ac07%22%2c%22Oid%22%3a%22afd10f01-a2f0-423a-bea1-235d222b1645%22%7d. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time. Attendance for the pre-proposal conference is optional and does not require prior registration or RSVP.
Please note the following procedures:
Proposal submissions in response to the RFP must be sent via electronic mail (“The Proposal Submission Email”) to contact@example.gov (the “RFP Submission Email Address”). RFP Submissions sent to any other email address will be disregarded. The subject line of your RFP Submission Email must include the solicitation number and the name of the submitting vendor (e.g. R1833 – ABC Corporation). Please attach the completed RFP and proposal documents to the RFP Submission Email as separate files. Please name proposal attachment “RFP Proposal.”
If the files accompanying your proposal submission are too large to be transmitted as email attachments, please include in the first line of your RFP Submission Email a link to a Microsoft OneDrive folder containing all of your RFP-related documents. Please note that if you are using OneDrive, do not attach any documents to the RFP Submission Email. Further, please include a separate folder within your OneDrive folder which includes the separate RFP Proposal file. Please name this folder and the RFP Proposal file “RFP Proposal.” The name of your OneDrive folder must match the subject line of your RFP submission, and your OneDrive folder must not contain any files unrelated to the RFP Submission.
Guidance for first-time Microsoft One-Drive Users:
Microsoft OneDrive (“OneDrive”) is a file hosting and synchronization service operated by Microsoft as part of its web version of Microsoft Office. OneDrive allows users to grant access to files which are too large to transmit via electronic mail to other users. If you do not have Office 365, please take the following steps to gain access to a free version of OneDrive so that you can upload those RFP submission documents which are too large to transmit via electronic mail: 1. Conduct an internet search for “Microsoft OneDrive;” 2. Navigate to the official Microsoft website and sign up for a free account; 3. Once you have created a folder for the solicitation whose name matches the subject line of your RFP Submission Email, upload the documents relevant to your RFP submission in this folder. 4. Create a share link for this folder; 5. Be sure to check your share settings so that anyone receiving the link that you create will be able to open the link and access the files. If your share link permissions are restricted (e.g. to only your organization in Office 365), the DOE will not be able to view your solicitation documents. It is your responsibility to ensure that the link(s) you provide allows the DOE to view, download and/or open your documents; and 6. Include the link which you have created as the first line of your RFP Submission Email.
For hard copy (paper) Proposal submissions, please follow the below instructions:
Further to prior instructions regarding submissions of Proposals. In addition to electronic submission via email, the proposer may choose to hand deliver their Proposal packages to NYC DOE at any time prior to the Proposal Due Date/Time. If you plan to submit a paper Proposal. You must provide notice by emailing contact@example.gov, including “Paper Submission Request for Solicitation # R1833” in the subject line, at least three (3) business days in advance of the anticipated date and time you or your agent plan to arrive at 65 Court Street, Brooklyn, NY 11201, Rm 1201 to drop off your Proposal. Proposers should include in their notification e-mail the name of the person who will be delivering the Proposal or advise that the Proposal Package will be arriving by messenger. Proposers who fail to provide advance notification of intent to hand-deliver a proposal risk not having anyone to receive the Proposal Package. Hard (paper) copy proposals MUST be hand delivered to 65 Court Street, Brooklyn, NY 11201, Rm 1201 prior to the Due Date and Time.
To download the solicitation, go to https://vendorportal.nycenet.edu/vendorportal/login.aspx. If you cannot download, send an e-mail to contact@example.gov. Include your company’s name, address, phone and fax numbers, email address, Tax ID Number, RFP Number and Title.
Questions regarding this solicitation should be addressed to contact@example.gov by no later than 4:00p.m. EST, May 8, 2025. Subsequent amendments and answers will be posted to https://vendorportal.nycenet.edu/vendorportal/login.aspx. Review this site periodically for important updates.
Please continue to check the DOE website and/or Vendor Portal for updates. https://infohub.nyced.org/vendors https://www.finance360.org/vendor/vendorportal/
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