Inmate Eyewear for DOC

The contract provides high-quality prescription eyewear to inmates within the Connecticut Department of Correction through an electronic online ordering system, with clear procedures for handling order cancellations, backorders, and defective products. The scope of work is detailed in Exhibit A, Deliverables Document, and pricing is established in Exhibit B, Price Schedule, covering a range of vision correction needs including single-vision and bifocal lenses in various prescriptions, along with standard plastic frames in specified models and colors. The contract is effective from its execution date through September 30, 2029, with performance occurring across the state of Connecticut under F.O.B. terms as designated by the Client Agency in each purchase order. The Contractor must ensure all eyewear is delivered in secure, damage-preventing packaging, with lenses individually wrapped and framed eyewear stored in cases, while minimizing environmental impact through sustainable packaging and transport practices. All goods must be new, standard, and of the latest model unless otherwise specified, and are subject to inspection and acceptance by the Commissioner of DAS in coordination with the Client Agency, with final authority to reject nonconforming items or adjust payment based on degree of compliance. The Contractor is required to maintain commercial general liability insurance, worker’s compensation coverage complying with Connecticut law with employer’s liability limits of $100,000, and professional liability insurance of $5 million per claim and annual aggregate. They must also comply with all applicable federal and state nondiscrimination laws, including the Americans with Disabilities Act, and ensure no discrimination on grounds such as race, disability, gender identity, or veteran status. Security protocols mandate that only individuals with written DOC clearance may enter correctional facilities, and all technicians must carry proper identification. The Contractor must adhere to Energy Star and federal energy conservation standards, remain free from debarment or suspension by any government entity, and comply with state ethics laws and campaign finance restrictions. Payment is made only after receipt and acceptance of goods with a properly completed invoice and is due within 45 days, or 25 days if the Contractor is a certified small or minority business enterprise. The contract includes indemnification provisions requiring the Contractor to defend and hold the State harmless from liability, and obligates continued performance during any dispute resolution. Additional requirements include continuous compliance with Environmentally Preferable Product standards, qualified partnership certification under Connecticut statute, and representation of affiliate authority and tax compliance, with all formal notices directed to the Department of Administrative Services in Hartford, Connecticut, with primary point of contact Eva Orlinski.