Inpatient Substance Abuse Services for the Lawton Indian Hospital

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation is issued as Request for Quotes (RFQ) # 246-10-Q-0037 and is unrestricted. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-44, effective July 8, 2010. The associated NAICS code is 621420, with a standard business size of $10.0 M. Contractor shall provide a firm, fixed-price daily rate (all inclusive) for Inpatient Substance Abuse services. Propose pricing for (base year): September 30, 2010 to September 29, 2011; Option Year 1: September 30, 2011 to September 29, 2012; Option Year 2: September 30, 2012 to September 29, 2013; Option Year 3: September 30, 2013 to September 29, 2014; Option Year 4: September 30, 2014 to September 29, 2015. See the attached schedule. Evaluation of options shall not obligate the Government to exercise the option(s). BACKGROUND: The Indian Health Service has a need for inpatient evaluation/treatment services to be provided to adult substance abuse abusers (18 years and over). DESCRIPTION OF REQUIREMENTS: The purpose of this contract is to provide sophisticated and multi-disciplinary evaluations and treatment planning for adult substance abusers seen in the Lawton Service Unit Area Indian Health Service and Tribal health delivery system with complex conditions which require more extensive evaluation and treatment planning than is routinely provided. These would normally be clients who are not easily diagnosed and for whom treatment planning may be especially difficult. Appropriate evaluations of these individuals will require the services of a highly specialized interdisciplinary team skilled in totally assessing the client for social and psychological problems, which may co-exist with his/her substance abuse problem. Core disciplines, which will be involved in this assessment and treatment planning process, will include psychiatry, psychology, nursing, social work, drug and alcohol counseling and nutrition. Services shall be provided in an inpatient setting 24 hours a day, seven days a week for 28 days. Any extension to treatment days requires the approval of the Lawton Service Unit Behavioral Health. Contractor shall be certified or be seeking certification as an inpatient treatment unit through the state, CARF, Joint Commission or a certifying body of their choosing. REPORTING REQUIREMENTS: Upon discharge of the patient, either completion of treatment or if the patient leaves AMA, the program will fax a "discharge statement" to the referring program which will include a diagnosis, medication list and any follow up plans/recommendations. A full discharge summary by the doctor will follow the "discharge statement" not more than thirty (30) days after discharge. All information generated by the performance of this contract will remain the sole property of the Indian Health Service, Lawton Service Unit Behavioral Health Department. OTHER FACTORS: At no time may the contractor directly bill or attempt to bill an Indian Health Service patient who has been referred by Indian Health Service. EVALUATION FACTORS The provisions of 52.212-2, Evaluation - Commercial Items (Jan 1999) applies to this acquisition. The Government intends to award from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. Cost/Price: The following factors shall be used to evaluate offers: The significance of cost/price in the award decision will be 30% and technical will be 70%. Base Year: 888 days @ tiny_mce_marker____ = tiny_mce_marker______ Option Year 1: 888 days @ tiny_mce_marker____ = tiny_mce_marker______ Option Year 2: 888 days @ tiny_mce_marker____ = tiny_mce_marker______ Option Year 3: 888 days @ tiny_mce_marker____ = tiny_mce_marker______ Option Year 4: 888 days @ tiny_mce_marker____ = tiny_mce_marker______ Technical: I. Problem and Approach (Weight 20) 1. The proposal shall provide a statement of the problem; scope and purpose of the program in the offeror's own words to demonstrate the offeror's complete understanding of the intent and requirement. a. Description of the population to be served including geographic service area. (Weight 3) b. Description of the substance abuse problems of the population to be served and supported by statistics. (Weight 5) c. Description of alternate resources available to the population to be served including documentation verifying use of the resource by the clients. (Weight 2) 2. The proposal shall fully describe the proposed technical approach to comply with the Statement of Work. a. Phasing of tasks should be present. (Weight 2) b. Scheduling of time and manpower present. (Weight 3) c. Statement of Objectives which are definable and related to the Scope of Work. (Weight 5) II. Program Management (Weight 40) 1. Offerors shall provide: a. Copy of their Organizational Chart. (Weight 5) b. Copy of Medical Indemnification Insurance and Motor Vehicle Insurance. (Weight 5) c. List of their Board of Directors. (Weight 5) d. Identify Key Personnel, the persons who would serve as day-to-day program director and as the official responsible for senior management oversight. (Weight 5) e. Key Personnel, list of all professionals who would spend significant time on the contract shall be identified. (Weight 5) f. Key Personnel, involvement of any consultants shall be described and how they will be managed will be specified. (Weight 5) g. Facilities must be identified and a physical description along with a floor plan of the structure must be provided. (Weight 10) III. Experience of the Organization/Past Performance: (Weight 20) 1. Experience of the offeror in providing community based services for the treatment of Substance Abuse shall be clearly stated. (Weight 15) 2. The offeror shall provide a listing and summary description of similar or related contracts, subcontracts or grants, agreements and pertinent relationships to other organizations, tribes, or tribal organizations. (Weight 5) IV. Personnel: (Weight 10) 1. Job description and resumes of professional personnel and consultants who will perform during the contract period. (Must include academic degrees and dates received, major and minor fields of study, length of professional and voluntary experience. Copies of current certifications or licensures must be provided for all professional staff. (Weight 5) 2. Name and title of the person who provide overall program direction. (Weight 3) 3. Experience of proposed individuals in programs involving alcoholism services and with state alcohol counselor's certification is an important evaluation factor and is preferred. (Weight 2) V. Evaluation: (Weight 10) 1. Provide a description of the evaluation process of therapeutic interventions and a description of the process toward achievement of the stated objectives. (Weight 5) 2. Provide evidence of existing Quality Assurance Program which will be utilized during the contract with evidence that it was developed in accordance with Chapter 18 of the Indian Health Service Manual. (Weight 5) Quotes shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (Aug 2009) or indicate certifications in ORCA at http://orca.bpn.gov. The provisions of 52.212-1, Instructions to Offerors-Commercial Items (June 2008), applies to this acquisition. In addition to the information required in FAR 52.212-1, Contractors shall provide the following: (1) verification of indemnification (2) technical quote; (3) Dun and Bradstreet Number (note: Contractors must be registered in the Central Contractor Registration to be eligible for award. This can be done at http://www.ccr.gov). CLAUSES INCORPORATED BY FULL TEXT: Please note that due to character limitation in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition Regulations (HHSAR) can be accessed on the Internet at https://www.acquisition.gov/far/ and http://edocket.access.gpo.gov/2009/E9-26948.htm. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Jun 2010), applies to this acquisition. The following FAR and HHSAR clauses apply: FAR 52.204-7 Central Contractor Registration (April 2008), 52.204-8 Annual Representations and Certifications (Feb 2009), 52.217-9 Option to Extend the Term of the Contract (Mar 2000), 52.223-6 Drug-free Workplace (May 2001), 52.237-7 Indemnification and Medical Liability Insurance (Jan 1997) HHSAR 352.202-1 Definitions (Jan 2006), 352.215-1 Instructions to offerors-Competitive acquisition, 352.223-70 Safety and Health (Jan 2006), 352.224-70 Confidentiality of Information (Jan 2006), 352.270-12 Indian Preference (Apr 1984), 352.270-3 Indian Preference Program (Jan 2006), 352.270-11 Privacy Act (Jan 2006), The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (July 2010) applies to this acquisition. The following FAR and HHSAR clauses apply: 52.203-6, Restriction on Subcontractor Sales to the Government (Sept 2006), Alternate I (Oct 1995); 52.217-9, Option to Extend the Term of the Contract (Mar 2000), (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years; 52.222-3, Convict Labor (June 2003); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007); 52.222-36, Affirmative Action for Workers with Disabilities (June 1998); 52.222-50, Combating Trafficking in Persons (Feb 2009); 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE. As stated in FAR 52.237-7, (JAN 1997). a) It is expressly agreed and understood that this is a nonpersonal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the professional services rendered by the Contractor are rendered in its capacity as an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over professional aspects of the services rendered, including by example, the Contractor's professional medical judgment, diagnosis, or specific medical treatments. The Contractor shall be solely liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees or agents. The Contractor shall maintain during the term of this contract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence: $1 million/$3 million Aggregate. (b) An apparently successful offeror, upon request by the Contracting Officer, shall furnish prior to contract award evidence of its insurability concerning the medical liability insurance required by paragraph (a) of this clause. (c) Liability insurance may be on either an occurrences basis or on a claims-made basis. If the policy is on a claims-made basis, an extended reporting endorsement (tail) for a period of not less than 3 years after the end of the contract term must also be provided. (d) Evidence of insurance documenting the required coverage for each health care provider who will perform under this contract shall be provided to the Contracting Officer prior to the commencement of services under this contract. If the insurance is on a claims-made basis and evidence of an extended reporting endorsement is not provided prior to the commencement of services, evidence of such endorsement shall be provided to the Contracting Officer prior to the expiration of this contract. Final payment under this contract shall be withheld until evidence of the extended reporting endorsement is provided to the Contracting Officer. (e) The policies evidencing required insurance shall also contain an endorsement to the effect that any cancellation or material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer. If, during the performance period of the contract the Contractor changes insurance providers, the Contractor must provide evidence that the Government will be indemnified to the limits specified in paragraph (a) of this clause, for the entire period of the contract, either under the new policy, or a combination of old and new policies. (f) The Contractor shall insert the substance of this clause, including this paragraph (f), in all subcontracts under this contract for health care services and shall require such subcontractors to provide evidence of and maintain insurance in accordance with paragraph (a) of this clause. At least 5 days before the commencement of work by any subcontractor, the Contractor shall furnish to the Contracting Officer evidence of such insurance. Quotes are due by 4:30 pm CST, August 23, 2010, and must be delivered to the Indian Health Service, Division of Acquisition Management, 701 Market Drive, Suite 242A, Oklahoma City, OK 73114, Attn: Cindi Rattler. Questions concerning this solicitation may be addressed to Cindi Rattler at 405-951-3989. Contracting Office Address: 701 Market Drive, Suite 242A, Oklahoma City, OK 73114. Place of Performance: Contractor's Facility, United States Primary Point of Contact: Cindi Rattler, Contract Specialist, cindi.rattler@ihs.gov Phone: (405) 951-3989 Fax: (405) 951-3872.