Intellum Platform Annual License Renewal, Quantity 11,000

The contract for the renewal of 11,000 licenses for the Intellum Platform with the Texas Health and Human Services Commission (HHSC) is structured as an annual license agreement spanning from September 1, 2025, through August 31, 2026, with options for two additional one-year renewals. The procurement process is conducted via an Invitation for Bids (IFB), emphasizing strict adherence to specified requirements, including completing and submitting mandatory exhibits such as the Affirmations and Pricing Sheet. The scope encompasses providing software licenses along with maintenance and support services, with the total contract value estimated between $500,000 and $1,500,000, based on the quantity and unit pricing submitted. The procurement schedule sets key dates, including a response deadline of August 22, 2025, at 10:30 AM Central Time, with responses to be submitted electronically via email or physically on a USB drive to the specified Austin address. The contractual framework incorporates comprehensive state and federal compliance clauses, notably the Texas Uniform Terms and Conditions, affirmations regarding legal and ethical standards, and certifications related to debarment, child support, disaster relief violations, and anti-discrimination laws. It mandates that personnel involved in performance maintain professional conduct, with provisions for removal and replacement if necessary. The contract emphasizes ongoing monitoring, inspection, and acceptance by designated HHSC personnel, with the contractor responsible for quality assurance and immediate corrective actions for deficiencies. Payment procedures are governed by the Texas Prompt Payment Act, requiring detailed invoicing aligned with the pricing exhibit, and the contract stipulates that all work must meet specified standards, with rights reserved for audits and investigations to ensure compliance. Overall, the agreement emphasizes transparency, accountability, and adherence to legal, ethical, and performance standards, ensuring the delivery of reliable software licensing and support services to support Texas state agencies.