Intent to Single Source L-Tron OSCR360

The City of Tampa Police Department is seeking to single source an annual maintenance and software update contract for the L-Tron OSCR360 crime scene imaging system, originally procured in 2023 and actively used by its Crime Scene Technicians. This non-competitive procurement is initiated under solicitation number 26-X-01626, with a response deadline of August 13, 2026, and is directed exclusively toward authorized L-Tron distributors or dealers capable of providing warranty service, technical support, and timely software updates to ensure the system remains fully operational. The place of performance is firmly established in Tampa, Florida, where the equipment is deployed, and all services must be delivered to meet the department’s ongoing forensic documentation needs. The contracting office is located at 2555 E. Hanna Ave, Tampa, FL 33610, with Mike Terracciano serving as the MIS Project Leader and Lewina Woodard as the Procurement Analyst responsible for oversight. The vendor must submit documentation proving formal authorization from L-Tron to perform maintenance and repairs on the OSCR360 platform, as this is a mandatory requirement for bid consideration, though no pricing details, line items, or estimated contract value are disclosed in the solicitation. No formal contract clauses, evaluation factors, packaging standards, inspection criteria, or invoicing instructions are specified, reflecting the non-competitive nature of the action and reliance on manufacturer support structures. While the solicitation does not outline a defined period of performance or delivery schedule, it implies an annual recurring service cycle aligned with the system’s operational requirements. Submission of responses must be made electronically through the city’s procurement portal, with uploaded documentation serving as the sole means of verifying vendor eligibility, and no physical delivery or formal certification forms are required beyond authorization proof. The procurement operates under the NAICS code 811210 for equipment repair and maintenance, under the SLED classification, with no set-aside provisions applied.