Internal Mail Courier Services

The Southwest Ohio Regional Transit Authority (SORTA), operating as Cincinnati Metro, has issued an Invitation for Bid (IFB 151-2025-IFB-L) for Internal Mail Courier Services. This solicitation, posted in December 2025, seeks qualified vendors to provide comprehensive internal mail pick-up and delivery across multiple SORTA locations throughout the Cincinnati metropolitan area and surrounding counties. The contract term is three years, commencing March 27, 2026 and ending March 26, 2029. The scope requires daily courier services aligned with SORTA’s operational schedule, ensuring timely and secure handling of interdepartmental mail. Key procedural deadlines include a question submission cutoff by early January 2026 and final bid submission by January 16, 2026. Evaluation will be conducted on a Lowest Price Technically Acceptable basis, with awards going to responsible bidders who meet all technical criteria at the lowest bid price. The contractual framework is governed by SORTA’s General Terms and Conditions, which outline payment processes, documentation requirements, audit rights, insurance mandates, and compliance with relevant federal, state, and local laws. Contractors must adhere to accessibility standards under ADA and related regulations, environmental compliance provisions such as Clean Air and Clean Water Acts, and FTA mandates. The contract carries requirements for certifications relating to suspension and debarment, lobbying restrictions, and small business participation, mandating formal documentation from bidders including proof of minority, disadvantaged, or small business status if claimed. The contract is firm-fixed price, with invoices submitted to SORTA’s Accounts Payable department in Cincinnati. Although detailed pricing data was not provided, bidders are expected to submit firm proposals inclusive of all costs. The contractor is responsible for designating a Project Manager as the liaison with SORTA and ensuring subcontractors’ compliance with flow-down clauses addressing equal opportunity, drug-free workplace, and other federal requirements. No explicit option periods or extensions are identified, and adherence to confidentiality, conflict of interest prohibitions, and anti-collusion representations is strictly required. Overall, this procurement ensures SORTA’s internal mail operations are supported efficiently under a regulated and transparent private-sector contract structure focused on cost-effectiveness, reliability, and compliance with applicable transportation and public service standards.