This Combined Synopsis/Solicitation opportunity from Department Of State was posted on September 11, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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International Conference Services in Singapore

Closed

PR15488471Federal

Submission Closed09/15/2025, 04:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

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Solicitation # FY27-0012503534

Solicitation FY27-0012503534 is a Request for Quote for a Firm Fixed Price contract to provide lodging and parking services for up to 318 personnel in Spokane, Washington, from December 4 to December 6, 2026. This acquisition is a 100% Small Business set-aside under NAICS code 721110. The required accommodations include 6 single occupancy rooms for leadership, 141 double occupancy rooms for male Soldiers, and 16 double occupancy rooms for female Soldiers, along with parking for up to 10 vehicles. The facility must be located within 5 miles of 1626 N. Rebecca St and within 8 miles of the Geiger Field Facility. Additional requirements include the provision of laundry facilities, utilities, and daily room cleaning, with strict adherence to defined cleanliness and sanitation standards. The government will award the contract based on best value, considering price, technical acceptability, and delivery time. Offerors must be registered in SAM and WAWF and are required to provide their CAGE code and UEI with their quote. All quotes are due by 12:00 P.M. Eastern time on October 30, 2026, and must be submitted electronically to the designated point of contact. Upon award, the contractor must submit a Quality Control plan and the names of the contract manager and an alternate within 15 days. Performance will be monitored via a Quality Assurance Surveillance Plan, and all invoicing must be processed through the Wide Area Workflow system.

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Four-Star Hotel Venue and LodgingThis subcontract involves the provision of a four-star or higher hotel venue and lodging in Nusa Dua, Bali, to support prime contractors working on US Embassy Jakarta projects. The selected Indonesia-based hotel company must provide thirteen guest rooms for five nights and a meeting room of at least 15m x 20m configured with round tables. The facility is required to be fully operational, featuring climate control, lighting, and daily cleaning services. To qualify, the provider must demonstrate a detailed security and fire escape posture. The contract is managed under the Department of State for the US Embassy Jakarta, with performance taking place in Denpasar, Bali. Interested parties must submit their responses by November 2, 2027.

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Single Source – Hilton University of Florida Conference Center – 2027 BSIS Professional Learning Events

Solicitation # SGS #054-331-2631

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M0068127Q0003 MCMWTC Ski Passes

Solicitation # M0068127Q0003

Solicitation M0068127Q0003 is a firm fixed price request for quotes issued by the Marine Corps Base Camp Pendleton to provide off-site ski passes, lodging, and transportation support for the Marine Corps Mountain Warfare Training Center during the 2026-2027 ski season. This total small business set-aside, which also includes designations for women-owned and economically disadvantaged women-owned small businesses, requires services to be located within 100 miles of Bridgeport, California. The scope of work includes the provision of 80 transferable season ski passes with no blackout dates valid from November 15, 2026, through April 30, 2027, approximately 518 room-nights of winter lodging, and necessary conference or classroom space. Additionally, the contractor must provide timely downhill transportation capable of moving the full group within a 25-minute window. The contract is structured with a base year from November 15, 2026, to November 14, 2027, and two subsequent one-year option periods. Award will be based on the best overall value, evaluating price, technical capability, and past performance, with technical capability weighted as significantly more important than past performance. Technical evaluations will focus on lodging and facility capacity, ski area access, and transportation capabilities. Performance is measured against strict quality levels, requiring 100 percent availability for lodging and classroom space at check-in and during instructional periods. Invoicing and payments will be processed electronically through the Wide Area WorkFlow system.

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NYS Office of Parks Recreation & Historic Preservation

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Hotel Room Block ProvisionThis subcontract agreement involves the provision of a confirmed block of sleeping rooms for prime contractors attending the Cow County Judge Institute, managed by the Judicial Council of California. The selected provider is responsible for managing all reservations and ensuring guest room availability for the duration of the program. Compliance with the Unruh Civil Rights Act is mandatory, and the provider must hold the appropriate hotel industry licensing to perform the services. The opportunity is categorized under NAICS code 721110 and was posted on October 15, 2026, with a response deadline of October 30, 2026. Interested parties can find further details and submission guidelines through the official Judicial Council of California portal.

Judicial Council of California

POSTED

DEADLINE

Cow County Judge Institute (Room Block)

Solicitation # CRS-EG-501

The Judicial Council of California is soliciting proposals for a sleeping room block to support the Cow County Judge Institute in the Sacramento Natomas area. The preferred dates for the event are June 8 through 11, 2027, with an alternative option of June 6 through 9, 2027. Interested hotels must submit their technical and cost proposals via email to ConferenceRFPs@jud.ca.gov by 11:59 PM Pacific Time on October 30, 2026. Submissions must include the Bidder’s Acceptance of Terms and Conditions, Darfur Contracting Act Certification, General Certifications Form, and the Technical and Cost Proposal form. All quoted rates must be net and non-commissionable, as the Judicial Council does not use third-party representations. The contract will be awarded to the highest-scored proposal based on a 100-point scale, with ties resolved by a coin toss. Key requirements include providing complimentary parking, maintaining meeting room temperatures between 68 and 74 degrees Fahrenheit, and adhering to strict non-discrimination and safety standards. Payment for the master account will be processed via a U.S. Bank National Association Travel Payment Services Card (TPSC) following the approval of a final invoice. Selected contractors must be in good standing within the State of California and certify compliance with various legal codes, including the Darfur Contracting Act and the Americans with Disabilities Act. Additional provisions include a room credit of one double occupancy room for every 50 paid room nights and the potential for five-day stay extensions in the event of a disease quarantine.

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Hotel Accommodations and Guest Room BlockThis subcontract for Hotel Accommodations and Guest Room Block supports the Virginia Department of Environmental Quality by providing guaranteed lodging for prime contractors during conference projects. The agreement ensures the availability of 55 sleeping rooms for two nights preceding the event, with all pricing strictly adhering to applicable federal and state lodging rates. The services will be performed at a Virginia Beach location under NAICS code 721110. Interested parties must submit their responses by the deadline of November 12, 2026, to secure the delivery of confirmed room blocks and overnight accommodations for conference attendees.

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URFP #27-03-CH Conference Facilities, Catering and Audio-Visual Services for Clean Water Finance-EPA All-States Meeting

Solicitation # 27-03-CH

The Virginia Department of Environmental Quality is soliciting proposals under URFP 27-03-CH for comprehensive conference facilities, catering, and audio-visual services to support a three-day Clean Water Finance-EPA All-States Meeting in Virginia Beach. The scope of work requires a co-located hotel and conference facility capable of accommodating up to 60 attendees, including a guaranteed block of 55 sleeping rooms for two nights at federal or state rates. Key requirements include meeting rooms configured in U-shaped or crescent styles, full catering services including breakfast, lunch, and snacks, and the provision of AV equipment such as wireless microphones, projectors, and screens. The contractor must ensure all facilities meet federal, state, and local safety codes and that rooms are fully prepared by 7:00 AM on event days. This opportunity is a set-aside for DSBSD-certified small and micro-businesses, including women-owned, minority-owned, and service-disabled veteran-owned firms. Proposals must be submitted electronically via eVA by November 12, 2026, and must include a price proposal on the provided Excel template, a small business subcontracting plan, and detailed property descriptions. Award selection will be based on the best proposal among qualified DSBSD-certified offerors, with price as a considered but not sole determining factor. The contract includes strict requirements for PII confidentiality, non-discrimination compliance, and specific invoicing procedures, with payments issued within 30 days of an acceptable invoice submitted after the conference completion.

Department of Environmental Quality

POSTED

DEADLINE

Yellow Ribbon Requirement

Solicitation # W912TF27QA001

Solicitation W912TF27QA001 is a request for quotes for a Firm-Fixed Price contract to provide turnkey conference and childcare services for the NH Army National Guard on November 8, 2026. The requirement is a 100 percent small business set-aside under NAICS code 721110. The contractor must provide a venue within a 40 mile radius of Concord, New Hampshire, featuring a general session room for 140 people, two breakout rooms, a counseling room, and two childcare rooms. Essential facility requirements include integrated AV, high speed Wi-Fi for 150 devices, and 100 parking spaces. The scope of work is divided into three CLINs: facility operations, catering services for 120 adults and 20 children with strict allergen labeling and temperature controls, and licensed childcare services. Childcare providers must be background vetted with FBI fingerprinting, hold active pediatric First Aid and CPR certifications, and maintain at least 500,000 dollars in liability insurance. Award will be based on the most advantageous offer, evaluating technical submissions as either acceptable or unacceptable based on operational compliance, facility suitability, and licensing attestations. Payments will be processed electronically via the Wide Area WorkFlow system.

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POSTED

7 days ago

DEADLINE

in 2 days

AI Contract Overview

The U.S. Embassy in Kuala Lumpur is seeking quotations for international conference services to be provided in Singapore, with the goal of awarding a single contract for these services. Interested vendors are instructed to submit their electronic quotes by September 15, 2025, at 12:00 pm, ensuring they include all required details as specified in the scope of work. The procurement process emphasizes that for contracts exceeding USD 30,000, vendors must be registered in SAM.gov and possess a UEI number prior to award. The solicitation is open to all qualified providers, with no set-aside restrictions, and the contract is managed under the NAICS code 721110, which pertains to hotels and lodging. Questions regarding the solicitation can be directed to the designated Contracting Officer or Procurement Agent via email during regular business hours. The contract aims to facilitate international conference services in Singapore, with the award process being conducted through a formal solicitation and response procedure.

General Info

US Embassy seeks bids for international conference services in Singapore, deadline September 15, 2025.

Agency

Department Of State → Embassy Kuala Lumpur

Contract Value

$36,508.95

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

Singapore, SG-01, SGP

Set-Aside

NONE

Awardee

SHANGRI-LA HOTEL LIMITED

Award Issued Date

09/25/2025, 12:00:00 AM UTC

Documents

International Conference Service in Singapore (PR15488471)

1 page · rfq

High

PR15488471 Questions and Answers - Aug 22 2025

1 page · q-and-a

High

PR15488471 Questions and Answers - Aug 29 2025

2 pages · q-and-a

High

SOW for 13th JIO in Singapore

sow

High

PR15488471 Questions and Answers - Sep 12 2025

1 page · q-and-a

Low

Solicitation PR15488471 Questions and Answers (Aug 15, 2025)

2 pages · q-and-a

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

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Timeline

4 updates

PhaseClosed

PostedAug 5

Combined Synopsis

Notice updatedAug 14

Notice details unchanged. Attachments may have changed.

Notice updatedAug 22

Notice details unchanged. Attachments may have changed.

Notice updatedAug 28

Notice details unchanged. Attachments may have changed.

Notice updatedSep 11

Notice details unchanged. Attachments may have changed.

Response DeadlineSep 15

Deadline has passed

Submission Closed

09/15/2025, 04:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → Embassy Kuala Lumpur

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / Agency

Department Of State → Embassy Kuala Lumpur

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Sara Epstein Contracting Officer

contact@example.gov

Jason Kwang Procurement Agent

contact@example.gov

Full Description

The Embassy of the United States of America invites you to submit a quotation for the procurement of International Conference Service in Singapore. The Embassy intends to award a single purchase order / contract for the required services. Kindly refer to the attached scope of work (SOW) for further details. Please submit your quote electronically to the following email address KualaLumpurDTO@state.gov marked - Quotation Enclosed - International Conference Service in Singapore to the Contracting Officer, General Services Office no later than 12:00 pm on September 15, 2025. No quotations will be accepted after that time. Please take note that for solicitations with the total amount of more than USD30,000; prospective quoters must register in SAM.gov and obtain their UEI number prior to the award. Direct any questions regarding this solicitation to the Procurement Agent, Jason Kwang by email at kwangwh@state.gov during regular business hours.

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