Invitation For Bid (IFB) 26-10054 Fire Alarm and Sprinkler Maintenance

The California Department of Public Health is seeking qualified and licensed contractors to provide comprehensive preventive maintenance, inspection, testing, and repair services for fire alarm and sprinkler systems across its laboratory campus, specifically targeting Siemens and Edwards systems installed in Buildings A through K and J. The contract, issued as Invitation for Bid 26-10054, requires all work to comply with California Code of Regulations Title 19 and NFPA 72 standards, and must be performed by at least two trained and certified technicians per inspection. Services include quarterly, semi-annual, and annual maintenance tasks, verification of control valves and alarm devices, cleaning and sensitivity testing of smoke detectors, and completion of a mandatory five-year sprinkler certification within the contract term. The expected contract value is $500,000, with a term running from July 15, 2026, through June 30, 2029, and CDPH retains the right to extend the term by up to one year without additional funding. The contract award will be made to the lowest responsive and responsible bidder, with evaluation based solely on responsiveness to requirements and price, and a coin toss used to resolve ties. Bids are due by June 16, 2026, at 3 PM PT, and submission requires three sealed copies along with mandatory attachments including the Payee Data Record (STD 204 & 205), Bidder Declaration (GSPD-05-106), Contractor Certification Clauses, Bidder References, and Commercially Useful Function certification for certified small, micro, or disabled veteran business enterprises. All contractors must maintain comprehensive insurance coverage throughout the contract term, including commercial general liability with limits of at least $1 million per occurrence and $2 million annual aggregate, vehicle liability with $1 million combined single limit, and professional liability if applicable, with all carriers required to have an AM Best rating of at least A- and financial category VI. Insurance must be primary and not excess to CDPH’s coverage. Contractors are prohibited from using state funds to purchase equipment costing $5,000 or more with a useful life of one year or longer, and must submit monthly invoices in arrears on company letterhead or signed by an authorized official, clearly itemizing costs, identifying the billing period, and including the agreement number. Final invoices must be marked as such and accompanied by a completed Contractor’s Release (Exhibit F), and must be submitted no