Invitation for Bids - Butte-Silver Bow County Detention Center DX Cooling

INSTRUCTIONS TO BIDDERSProposals must be made in accordance with these Instructions to Bidders.1. DOCUMENTS: Bona fide bidders may obtain Drawings and Specifications from the Engineer: ASSOCIATED CONSTRUCTION ENGINEERING, INC. 12 North BroadwayBelgrade, MT 59714Phone: (406) 388-3320Fax: (406) 388-33892. EXAMINATION: Bidders shall carefully examine the documents and the construction site to obtain first hand knowledge of existing conditions. Contractors will not be given extra payments for conditions which can be determined by examining the site and documents.3. QUESTIONS: Submit all questions about the Drawings and Specifications to the Engineer. Replies will be issued to all prime bidders of record as Addenda to the Drawings and Specifications and will become part of the Contract. The Engineer and the Owner will not be responsible for, nor can they give oral clarification. Questions received less than 96 hours before the bid opening may be clarified via Facsimile transmission if determined necessary by the Engineer. During the time period between the Bid Opening and Bid Award, Engineer may only make representations specifically authorized by Owner.4. SUBSTITUTIONS: In order to establish a basis of quality, certain materials or articles are specified by designating one or more manufacturer's names, brands or numbers. It is not the intent of the Specifications to exclude other materials or articles that measure up to the standard of those specified. Where equipment, materials, or articles are referred to in the Specifications, Contractor shall furnish to the Engineer for his approval the name of the manufacturer of the material, machinery, mechanical, and other equipment which he contemplates incorporating into the work, together with their performance capacities, physical size and characteristics and other pertinent information. All considered and specified materials, machinery, mechanical, and other equipment shall be installed as specified. Subsequent rejection by the Engineer of an installation without approved substitutions shall be at the risk of the Contractor.5. BASIS OF BIDS: The Bidder must include all units cost items and all alternates shown on the Proposal forms; failure to comply may be cause for rejection. No segregated proposals or assignments will be considered.6. PROPOSALS: Owner invites following proposals: General Contract. The bid proposal form included in this bound volume shall be submitted as the bid document. The blank spaces in the form if any, must be filled in correctly for each item. Bidder must state the prices in words and in figures for each item of work contemplated as indicated. All bid proposals must be totaled, and in cases of errors or discrepancies the prices written in words shall govern. Any information written in areas outside the blank spaces will not be considered and may cause the entire bid to be rejected. Any bid not displaying the above information will be considered incomplete and may not be read. Where bidder is a corporation, bid proposals must be signed with the legal name of the corporation followed by the name of the state of incorporation and the legal signature of an officer authorized to bind the corporation to a contract.Envelopes and Bid shall bear the Montana State Contractor's Registration Number of the Bidder. Bids shall be received no later than November 6, 2024 @ 4:00PMAddress the opaque sealed envelope:To: Butte Silver Bow County Courthouse155 W Granite, Room 208Butte, MT 59701Project: Butte Silver Bow County - Detention Center DX CoolingButte, MontanaFrom: Contractor's NameMontana Public Contractor's Registration No.7. MODIFICATION AND WITHDRAWAL OF BIDS: Proposals may not be modified after submittal, except as herein after provided. Bidders may withdraw Proposals at any time before bid opening but may not re-submit them. No proposal may be withdrawn or modified after the bid opening except where the award of Contract has been delayed for 30 days.Bidder may modify his bid by facsimile communication at any time prior to the scheduled closing time for receipt of bids, provided such communication is received by the Owner prior to the closing time, and provided further, the Owner receives a written confirmation of the modification with the signature of the Bidder one day prior to the closing time of the bid.8. QUALIFICATIONS: The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will not be accepted.9. DISQUALIFICATION: The Owner reserves the right to disqualify Proposals, before or after opening, upon evidence of collusion with intent to defraud or other practices upon the part of the Bidder.10. OPENING: Proposals will be opened as announced in the Invitation to Bid.11. AWARD OR REJECTION OF BIDS: The contract will be awarded to the lowest responsible bidder, including full consideration of any alternates. Owner reserves the right to reject any and all bids and to waive any informality or irregularity in any bid received.The lowest responsible bidder shall be determined on the basis of the lowest Base Bid or the lowest combination of Base Bid and Alternate Bids, if Alternate Bids are included. Owner may request additional references if deemed necessary.The Owner shall award such contract to the lowest responsible bidder in accordance with the applicable resident bidding statutes of the State of Montana. The selection of contractor and award of bids is subject to approval by the Government Building Manager.Bidder agrees if, within twenty-four hours after the bids are opened, any Bidder files a duly signed, written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner, that a material and substantial mistake in the preparation of the bid was made, the Owner may allow the Bidder to withdraw its bid and the Bid Security will be returned. Thereafter that Bidder will be disqualified from further bidding on the work provided hereunder. Failure to claim a mistake as set forth herein shall constitute a waiver to assert the mistake at a later time.12. EXECUTION OF CONTRACT: The American Institute of Architects Standard Form Agreement, referenced herein, will be used as the contracting instrument. The contract form shall be signed by the proper representative of the contracting firm.BID BOND:All Bids must be accompanied by an amount of not less than ten percent (10%) of the aggregate of the bid proposed in the form of (a) lawful monies of the United States; (b) a cashier’s check, certified check, bank money order or bank draft, in any case drawn and issued by a national Banking association located in the State of Montana; (c) a Bid bond or bonds executive by a surety corporation authorized to do business in the State of Montana. These securities will be forfeited to the Butte-Silver Bow City-County Government as liquidated damages if the requirements in the way of contract are not entered into within fifteen (15) days after the date of award by the Council of Commissioners.13. PERFORMANCE, LABOR AND MATERIAL PAYMENT SECURITY: The Owner shall require the successful contractor to furnish a Performance Bond in the amount of 100% of the contract price as security for the faithful performance of his contract. The Owner shall require the successful contractor to furnish a Labor and Material Payment Bond in the amount of 100% of the contract price as security for the payment of all persons performing labor and furnishing materials in connection therewith.The bonds shall be executed on the American Institute of Architects Performance Bond and Payment Bond (AIA Form A312-1984) as issued by the Owner and bound herein.14. CERTIFICATE OF INSURANCE: Certificates of Insurance, for the limits described elsewhere in these Contract Documents, will be required to be submitted to the Engineer and Owner prior to the issuance of the Notice to Proceed.15. POWER OF ATTORNEY: Attorneys-in-fact who sign contract bonds must file with each bond a certified and effectively dated copy of their power of attorney:One original copy shall be furnished with each set of bonds.Others furnished with a set of bonds may be copies of that original.Attorneys-in-fact who have their current Power of Attorney on file with the State Auditor do not need to submit these copies with contract bonds.16. LAWS AND REGULATIONS: The bidder's attention is directed to the fact that all applicable federal and state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the project shall apply to the contract throughout and will be deemed to be included in this contract the same as though herein written in full.1. All Contractors and Subcontractors performing work on this project must have a Butte Silver Bow County Business License.17. CONDITIONS OF WORK: Each bidder must inform himself fully of the conditions relating to the construction of the project and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his obligation to furnish all materials and labor necessary to carry out the provisions of his contract..18. INTERPRETATION OF CONTRACT DOCUMENTS:Bidder shall promptly notify the Engineer of any ambiguity, inconsistency, or error which they may discover upon examination of the Contract Documents or of the site and local conditions.19. ASBESTOS:All materials, products, or equipment used for the construction of this work shall be totally free of asbestos. Check all materials with the shelters asbestos coordinator before removal to prevent exposure to asbestos. The Contractor shall certify in writing at completion of the work that all materials, products, and equipment installed do not contain asbestos. It will be the Contractor's responsibility to ascertain from manufacturers, suppliers, and subcontractors that all materials, products, and equipment used are asbestos free.