Invitation for Bids Milk Products

Head Start of Greater Dallas, Inc. is soliciting bids under IFB No. 26MK for the delivery of milk and dairy products to over 20 agency locations across Dallas County, Texas. The contract is structured as a requirements agreement with a one-year base period and four optional one-year renewal periods, potentially extending the engagement to five years. Bidders must provide a full range of dairy commodities including whole milk, 1% and fat-free skim milk, lactose-free variants, and both plain and Greek yogurt in various package sizes, all meeting Grade A pasteurization standards with Vitamin A and D enrichment, and free from artificial flavors, growth hormones, and dyes. Delivery must be made inside at each facility under FOB destination terms, with vendors responsible for all transportation, temperature control, and handling. Refrigerated products must be maintained between 34°F and 40°F, while frozen items must remain at or below 0°F with no thawing or freezer burn. All packaging must be clean, undamaged, and properly labeled with nutritional information, ingredient lists, and clear date codes compliant with FALCPA and FDA regulations. The award will be based on a best-value approach, factoring in unit price (weighted 5), product quality (4), delivery and service reliability (3), compliance with specification (2), and socio-economic status such as small, minority, or woman-owned business designation (1). Bidders must demonstrate the capacity to maintain a 95% monthly fill rate and respond promptly to product recalls or quality issues, bearing full responsibility for replacements and disposal. Substitutions require prior approval and must meet or exceed the original product’s nutritional and quality standards. Documentation including product sheets, CN labels, nutrition facts, and manufacturer certifications must accompany the bid, and electronic submissions of these materials are required for system integration, though physical sealed bids are mandatory. A local representative must be designated to address customer service concerns and meet quarterly with the Child Nutrition Director. Vendors must carry minimum insurance coverage including $1 million general aggregate and $100,000 per accident, and comply with federal and state laws including HACCP, Davis-Bacon (if applicable), and the Byrd Anti-Lobbying Amendment. Bids are due by June 24, 2026, at 9:30 a.m., submitted physically to the agency’s Dallas address, with no electronic or faxed bids accepted.