Invitation for Catalog Discount Bid: Audio Visual Equipment & Supplies AVS2628

The Invitation for Catalog Discount Bid AVS2628 issued by ESC Region 7 Purchasing Cooperative seeks proposals for a broad range of audio visual equipment and supplies. The solicitation was posted on December 8, 2025, with a submission deadline set for February 3, 2026, at 1:30 p.m., and an award approval date of February 19, 2026. The contract awarded under this solicitation will be valid for a two-year period ending February 19, 2028. The estimated total expenditures for the contract are approximately $718,763. Vendors are requested to submit catalog discounts rather than fixed prices, offering percentage reductions off their established catalog prices. Proposals are evaluated based on factors including the discounts offered, compliance with the terms and conditions, net payment terms, free shipping provisions, any bid exclusions, and acceptance of purchase orders. Vendors must submit proposals electronically through the Region 7 Purchasing Cooperative portal, with alternative mailed submissions available upon request. The contract terms emphasize adherence to the “AVS 2628 STANDARD TERMS CONDITIONS,” which bidders are required to download and review for a comprehensive understanding of all contractual obligations. Notably, the contract documentation does not incorporate specific FAR or DFARS clauses, nor does it mandate detailed packaging, marking, inspection, or quality assurance standards within the solicitation itself. Free shipping is an explicit evaluation criterion, implying FOB destination delivery to the Region 7 ESC office in Kilgore, Texas. The contract administration is handled exclusively through the Region 7 Purchasing Cooperative, with the primary point of contact provided for bid assistance. Purchase orders will be accepted as the method for transactions under this contract, but no other federal procurement specifics such as invoicing methods, COR/COTR designations, or small business set-aside requirements are included. This solicitation is open to all vendors without restrictions on business classifications or certifications. Overall, this contract is structured as a commercial catalog discount bid focused on competitive pricing, vendor compliance, and logistical considerations for audio visual equipment supply to Texas educational and local governmental entities.