Invitation to Bid - CPA #2026-001 Custodial (Stock) Supplies

The contract involves the procurement of custodial and stock supplies for 35 schools in Georgia, managed by the Pioneer Regional Education Service Agency, with a performance period spanning the entire calendar year of 2026. Bidders are required to submit their proposals on the designated CPA bid form, with the deadline set for October 1, 2025. The solicitation emphasizes the importance of providing product samples, especially when offering alternate brands, as these samples and their associated costs will influence award decisions. All prices must be quoted on a F.O.B. destination basis, inclusive of delivery charges unless specified otherwise, and products must meet detailed specifications, including brand preferences, packaging, and labeling requirements. Certain items, such as liners, must be palletized upon delivery, and specific standards—like true mil thickness for liners and OSHA compliance for safety signs—must be met. The bid process also mandates submission of label proofs for approval after award, with samples evaluated for quality and compliance. The solicitation contains no explicit references to federal or state contract clauses, regulations, or certifications, nor does it specify a formal evaluation weighting scheme. Instead, the award will be based on the lowest price among bids that meet all technical specifications and sample requirements, indicating a primarily lowest-price, technically acceptable approach. The contract documents do not specify details regarding payment procedures, contract management officials, or security requirements. Administrative contacts are limited to email and phone, with all correspondence directed to the designated CPA contact. Overall, the procurement emphasizes strict adherence to product specifications, timely submission, and thorough sample and labeling procedures to ensure quality and compliance in fulfilling the essential custodial supply needs for the participating schools during the specified performance period.