Invoice Financial Management Service (IFMS)

Amendment 00001 The purpose of this amendment is to 1) clarify the due date. The due date for responses to this market survey is November 16, 2016 and 2) to provide a copy of the market survey questions and answers. See attached. ______________________________________________________________ Introduction/Purpose This market survey announcement is issued in accordance with the Federal Aviation Administration (FAA) Acquisition Management System (AMS) Policy section 3.2.1.2.1 Market Analysis. The purpose of this Market Survey is to seek and identify interest in the program and understand existing capabilities of the market. This will be accomplished by obtaining and assessing industry responses to specific market survey questions contained herein. Background The Federal Aviation Administration (FAA) has a requirement to provide automated Invoice Financial Management Services (IFMS). The current IFMS contract provides the FAA with turn-key services for the automated review and reconciliation of CLIN-based telecommunications invoices and other related services. A major focus of the IFMS contract is the review and reconciliation of invoices associated with the FAA Telecommunications Infrastructure (FTI) contract. The FAA has decided to extend the FTI contract to 2022, but the IFMS contract currently expires at the end of October 2017. To ensure no disruption to the automated invoice review and reconciliation functions, the FAA is performing market research of industry capabilities to provide the required services. A contract line item number (CLIN) is a billing unit frequently used on Government contracts for cost recovery. The format of CLINs is generally contract-specific. CLINs have a defined unit price. On an individual monthly invoice, the same CLIN may be invoiced in association with multiple telecommunications services. The invoiced quantity is defined on a per-service basis by the associated service order. There can be functional relationships between CLINs based on the corresponding network elements, i.e., the presence of one type of CLIN on the invoice may necessitate or preclude the presence of another CLIN on the invoice. Specific Questions: 1A. Does your firm perform automated review and reconciliation of CLIN-based telecommunications invoices? Note: If the answer to Question 1A is “No,? Questions 1B, 1C, 1D and all parts of Questions 2 and 3 are not applicable. 1B. What is the maximum number of telecommunications services you have processed on a single monthly invoice for a particular client? 1C. What is the maximum number of unique CLINs you have processed on a single monthly invoice for a particular client? 1D. What is the maximum dollar value of a single monthly invoice you have processed for a particular client? 2A. Do the invoices processed by your firm include credits for the violation of Service Level Agreement (SLA) conditions? If so, 2B. What is the maximum number of SLA conditions processed for a particular client? Note: An example of an “SLA condition? is: If a service outage is not restored within ‘n’ minutes, an invoice credit of x% of the monthly recurring charge for the service must be provided on the next invoice. 3A. What best describes the tool your firm has used to perform automated review and reconciliation of telecommunications invoices? If your firm has used different tools for different clients, please base your response on the tool you feel is most relevant to the application described in the Background section. i. Custom developed ii. Modified version of a proprietary tool iii. Modified version of a commercial-off the shelf (COTS) product. Name of COTS product: ________ iv. None of the above. Explanation: _____________________________________________________ 3B. If your response to 3A is ii or iii, please provide an estimate of the percentage of modifications required and provide the basis for the percentage, e.g., lines of code, function points, etc. Also, what was the cost (to the client) and amount of time required to complete the modifications? 3C. Does your firm provide a secure, web-accessible user interface for clients to access, run queries, and generate custom and ad hoc reports on the invoice source data and the results of the invoice processing, e.g., discrepancies identified? 4A. Does your firm perform automated generation of expensing recommendations between telecommunications invoice charges and accounting codes that should be used to pay the charges? If so, 4B. What is the maximum number of active accounting codes tracked for a particular client? 4C. What is the maximum number of expensing rules for a particular client? Note: An example of an “expensing rule? is: If amendments or change orders have been processed that specify a new funding source that replaces funding sources cited on prior versions of the service order, charges shall be expensed against the accounting code specified on the latest revision of the service order. Incumbent Contractor/Contract Information The incumbent contract information is as follows: Contract number: DTFAWA-02-C-0007 Contract Expiration: October 2017 Incumbent Contractor: Northrop Grumman North American Industry Classification System (NAICS) Code: The NAICS code assigned to this contract is 541990 “All Other Professional, Scientific, and Technical Services,? ($5 million in average annual receipts or less is considered to be small business). Submittal Requirements for Market Survey: Interested parties having the expertise and capabilities must submit responses to the above referenced questions. Responses must be submitted via electronic mail (e-mail) to the Contracting Officer, Tye White at contact@example.gov no later than 2:00 PM EST on November 15, 2016. Files must be compatible with either Microsoft Word or Adobe Acrobat and must not exceed five pages (not including the Business Declaration form). If chosen to submit in an uneditable format, please ensure the document retains the ability for its text to be copied and pasted into a Microsoft Word document (i.e. do not submit picture files). Any proprietary information submitted must be properly labeled and identified. The electronic submission must include an email that includes the following: a) Name of vendor submitting the email and the firm’s mailing address; b) A point of contact (POC), telephone number, and email address of the person to be contacted regarding any correspondence between the FAA and the vendor. The POC must be capable of addressing questions or issues associated with the submission and content of the market survey response; c) Total number of electronic files being submitted, if more than one electronic file is being attached; and d) Completed Attachment 1: Business Declaration form Disclaimers a) This is not a Screening Information Request (SIR) or Request for Offer (RFO) of any kind; b) The FAA is not seeking or accepting unsolicited proposals or capability statements; c) The FAA will not pay for any information received or costs incurred in preparing the response to the market survey; therefore any costs associated with the market survey submittal are solely at the interested vendor’s expense d)Any proprietary information submitted must be adequately marked as proprietary and will be protected accordingly; e) The acquisition strategy for the procurement has not been determined at present. Information submitted in response to this Market Survey will be used by the FAA for informational, market-research, and planning purposes only. It may also be used to support the decision as to whether the requirement will be set aside for only small or small and disadvantaged businesses or competed on an unrestricted basis. Not responding to this market survey does not preclude participation in any future market surveys, RFIs or Screening Information Requests (SIRs) related to the IFMS if any are issued. Correspondence The FAA welcomes any general comments regarding the content of the Market Survey. Questions or comments must be submitted in writing prior to the closing date and directed by email to contact@example.gov. No telephone inquiries will be accepted. It is highly recommended that interested vendors check the FAA’s Contracting Opportunities (FAACO) website http://faaco.faa.gov frequently for any updates and amendments to this announcement. Also, if this announcement is being viewed from other than FAACO, some information or attachments may not transfer correctly. Therefore, only the information and attachments provided at FAACO are considered the official source of information on this requirement Attachment Business Declaration form If you're viewing this announcement from a source other than Federal Aviation Administration Contract Opportunities (FAACO), visit https://faaco.faa.gov/index.cfm/announcement/view/26000 to view the original announcement.