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IRS Audio-Visual (AV) and Video Teleconferencing (VTC) Enterprise Systems Integration, Support, and Maintenance Master IDIQ

Active
205AE9-26-Q-00053Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Department of the Treasury, Internal Revenue Service is seeking up to three small business contractors to establish Multiple-Award Indefinite-Delivery Indefinite-Quantity contracts for audio-visual and video teleconferencing solutions. This five-year initiative involves the procurement, installation, maintenance, and technology refresh of equipment across approximately 410 conference rooms nationwide, with a total maximum ordering value of 24,746,987.96 dollars. The acquisition is a 100 percent Total Small Business Set-Aside under NAICS code 541519. The procurement follows a strict two-phase submission process. Phase 1 requires brand authorizations, cybersecurity documentation, and specific Excel matrices by September 14, 2026. Only vendors who pass this initial gate will be invited to Phase 2, which requires a blinded technical narrative, past performance data, and a price proposal by October 12, 2026. The government intends to award contracts based on initial submissions without conducting formal pre-award discussions or establishing a competitive range, meaning no corrections for missing fields or mathematical errors will be permitted after submission.

General Info

IRS seeks small businesses for nationwide AV/VC solutions, totaling $24.7M over five years.

Agency

Department Of The Treasury → It Strategy And ModernizationView Agency

NAICS

541519 - Other Computer Related ServicesView NAICS

Place of Performance

Washington, DC, USA

Set-Aside

SBA

Documents

(6)

I_4+JOFOC+Final+August+2026+Redacted.pdf

PDF

II_1+RFP+205AE9-26-Q-00053+August+2026+phased+9.pdf

PDF

Attachment+1_Pricing+Sheet.xlsx

XLSX

Cover+Notice.pdf

PDF

Attachment+2_Past_Performance_Questionnaire_PPQ.pdf

PDF

Attachment+3_Monthly+Staffing+Report.xlsx

XLSX

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Timeline

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Organization & Contact Information

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AgencyDepartment Of The Treasury → It Strategy And Modernization
Contacts2 people available
OfficeWashington, DC, 20224, USA
Organization / Agency
Department Of The Treasury → It Strategy And Modernization
View Agency Profile
Office AddressWashington, DC, 20224, USA
Contacts
Michelle McGibbon
contact@example.gov
Jillian Staskin
contact@example.gov

Full Description

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The Department of the Treasury, Internal Revenue Service (IRS), Office of Procurement Operations, is issuing this Structured Request for Proposal (RFP) to establish up to three (3) Multiple-Award Indefinite-Delivery Indefinite-Quantity (IDIQ) contracts. The vehicle will provide turn-key, interoperable, OEM-supported solutions encompassing audio-visual/video teleconferencing equipment procurement, installation, staging, maintenance, troubleshooting, and technology refresh cycles across approximately 410 existing conference rooms nationwide.


This acquisition is competed openly as a 100% Total Small Business Set-Aside under NAICS code 541519. The total maximum ordering value across all orders issued under this Master IDIQ shall not exceed $24,746,987.96 over the 5-year lifecycle.


Important Two-Phase Submission Instructions:
This procurement enforces strict, chronological phase-gate boundaries in accordance with RFO 52.412-1:


  • PHASE 1 SUBMISSIONS CLOSE: Monday, September 14, 2026, at 5:00 PM EST. Offerors must submit Volume I (Brand Authorizations and Cybersecurity Addendum) and native Excel Attachment #3 (Limitations on Subcontracting 51% Prime Math and 4-Lifecycle Technical Certification Matrix). Flat PDFs or image captures of spreadsheets will be instantly disqualified.
  • PHASE 2 INVITATION WINDOW: Only those vendors who successfully clear the binary Phase 1 gate will receive a formal Invitation Notice via email on or before Monday, September 21, 2026, at 5:00 PM EST, authorizing them to participate in Phase 2.
  • PHASE 2 SUBMISSIONS CLOSE: Monday, October 12, 2026, at 5:00 PM EST. Invited primes will submit a Blinded Volume II Technical Narrative (anonymized answering 9 PWS items), Volume III Past Performance, and Volume IV Price Proposal (native Excel Attachment #1 Only).

Discussions and Negotiations:
In strict compliance with FAR Part 15 and RFO commercial streaming guidelines, the Government intends to evaluate proposals and award contracts based on initial submissions without conducting formal pre-award discussions or establishing a competitive range. Bidders are cautioned that they will have no opportunity to correct mathematical errors or fill in missing fields later.


Attachments:
For complete instructions regarding submission formatting, detailed performance work statements (PWS), information security/clearance controls (Pub 4812 / IRM), and evaluation matrices, please download and review all formal PDF and native Excel attachments uploaded to this notice.


Contracting Officer / Source Selection Authority: Michelle McGibbon
Primary Contact Email: michelle.m.mcgibbon@irs.gov



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