ISBEE Set-Aside: EMS cot for Pine Ridge Service Unit
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Indian Health Service, under the Department of Health and Human Services, is seeking a single Firm-Fixed-Price purchase order for a complete EMS cot system and associated accessories for use in a government-owned transport vehicle at the Pine Ridge Hospital in South Dakota. This acquisition is a 100% Indian Small Business Economic Enterprise set-aside under the Buy Indian Act and HHSAR Subpart 326.6, limiting eligibility to responsible ISBEEs that meet specific socioeconomic criteria. The required equipment includes the Ferno 35-XST Proflexx Ambulance Cot along with seven compatible accessories: an IV pole, instrument platform, Softnet with zip pocket, bariatric board attachment, mounting blocks, and a matching mattress. Offerors may propose equivalent products if they fully meet or exceed the salient physical, functional, performance, quality, and compatibility characteristics of the specified brand-name items, with all submissions required to include comprehensive technical literature, compatibility documentation, manufacturer warranty details, and proof of active SAM registration and ISBEE certification. Delivery must be completed within 90 calendar days of award to the designated location at Pine Ridge, South Dakota, with all items to be fully integrated and functional with the existing Ferno Stattrac loading system without modification. Evaluation will be conducted on a Lowest Price Technically Acceptable basis, awarding the contract to the ISBEE whose quotation is technically acceptable, demonstrates compatibility with the Stattrac system, meets all solicitations requirements, and offers the lowest price. Technical acceptability is determined solely by the documentation provided, and the Government retains sole authority to determine whether products meet requirements. Invoices must be submitted electronically through the U.S. Treasury Invoice Processing Platform under the Prompt Payment Act, and all submissions must be received by August 14, 2026, with questions due by August 4, 2026. The acquisition follows FAR Part 13 and FAR 12.603 procedures for commercial items and includes the mandatory clauses FAR 52.212-1, 52.212-2, and 52.212-4, along with additional applicable provisions under HHSAR and the Buy Indian Act.
General Info
Agency
NAICS
Place of Performance
Pine Ridge, SD, 57770, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
COMBINED SYNOPSIS/SOLICITATION
Solicitation Number: 75H70626Q00210
Title: EMS Cot and Associated Accessories for Pine Ridge Service Unit
Notice Type: Combined Synopsis/Solicitation
Agency: Department of Health and Human Services (HHS)
Office: Indian Health Service (IHS)
Location: Pine Ridge Service Unit, Pine Ridge, South Dakota
General Information
This is a combined synopsis/solicitation for commercial products prepared in accordance with FAR 12.603 and the procedures of FAR Part 13. This announcement constitutes the only solicitation. Quotations are being requested and a separate solicitation will not be issued.
This acquisition is being conducted under the authority of the Buy Indian Act (25 U.S.C. § 47) and HHSAR Subpart 326.6.
This requirement is a 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside.
Only responsible Indian Small Business Economic Enterprises (ISBEEs) that meet the requirements of HHSAR Subpart 326.6 are eligible for award.
NAICS Code: 339113– Surgical Appliances and Supplies Manufacturing
The Government intends to award a single Firm-Fixed-Price (FFP) Purchase Order.
Description
The Indian Health Service (IHS), Pine Ridge Service Unit (PRSU), requires the purchase and delivery of one (1) ambulance cot system and associated accessories for use in a Government-owned patient transport vehicle.
The vehicle is equipped with an existing Ferno Stattrac loading system. Offerors may provide the identified brand-name products or equal products that meet or exceed all salient physical, functional, performance, quality, and compatibility characteristics identified in the Statement of Work. Equal products must be fully compatible with the existing Government-owned Ferno Stattrac loading system without modification.
The contractor shall furnish all labor, materials, equipment, transportation, freight, warranty support, documentation, and incidental items necessary to provide the required supplies.
Required Supplies
The requirement includes the following brand-name or equal items:
• Ferno 35-XST Proflexx Ambulance Cot
• Ferno 513-10 IV Pole
• Ferno 274 Pac Rac Instrument Platform
• Ferno Softnet with Zip Pocket
• Ferno LBS Jr. Bariatric Board Attachment
• Ferno LBS-MNT Mounting Blocks
• Ferno LBS Jr. Mattress
Offerors proposing equal products shall submit sufficient descriptive literature, technical specifications, compatibility documentation, and manufacturer information to allow the Government to determine compliance with the salient characteristics identified in the Statement of Work.
Delivery
Delivery shall be completed within 90 calendar days after award.
Delivery Location:
Pine Ridge Hospital
607 Indian Health Road
Pine Ridge, SD 57770
Evaluation
Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to the responsible ISBEE offeror whose quotation:
• Meets all solicitation requirements;
• Is determined technically acceptable;
• Demonstrates compatibility with the existing Ferno Stattrac loading system; and
• Offers the lowest evaluated price.
Technical acceptability will be based on the information submitted with the quotation, including product literature and documentation supporting compliance with the Statement of Work.
Instructions to Offerors
Offerors shall submit:
• Completed price quotation.
• Technical literature for all proposed products.
• Compatibility documentation for any "equal" products.
• Manufacturer warranty information.
• Active System for Award Management (SAM) registration.
• Verification of ISBEE eligibility.
Quotations shall remain valid for a minimum of 30 calendar days after the closing date unless otherwise stated by the offeror.
Questions
Questions regarding this solicitation shall be submitted via email to the Contracting Officer no later than August 4, 2026, at 4:00 PM CDT.
Closing Date
Quotes are due no later than August 14, 2026, at 5:00 PM Central Daylight Time (CDT).
Late quotations may not be considered.
Invoicing
Payment shall be made in accordance with the Prompt Payment Act. The successful contractor shall submit invoices electronically through the U.S. Department of the Treasury Invoice Processing Platform (IPP) in accordance with the terms of the resulting purchase order.
Applicable Solicitation Provisions and Clauses
The following solicitation provisions and contract clauses apply to this acquisition:
• RFO FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services
• RFO FAR 52.212-2, Evaluation—Commercial Products and Commercial Services
• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services
Additional FAR, HHSAR, and Buy Indian Act clauses and provisions applicable to this acquisition are also incorporated.
The Statement of Work is incorporated into this solicitation as an attachment.
Contracting Office Address
Indian Health Service
Great Plains Area Office
115 4th Avenue SE, Room 211
Aberdeen, South Dakota 57401
Point of Contact
Erin Doering, Contract Specialist
Email: Erin.Doering@ihs.gov
Secondary Point of Contact
William Kohl, Contracting Officer
Email: William.Kohl@ihs.gov
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