ITB 27-09/KJ: Auto Exhaust System Repairs & UPG

The City of Hampton is soliciting bids for ITB 27-09/KJ to provide on-call exhaust fan system repairs and upgrades for four service shops. The scope of work requires the contractor to provide all labor, materials, equipment, tools, supervision, transportation, and permits necessary to install and maintain exhaust fan systems, ductwork, controls, and related components. The contract is awarded to the lowest responsive and responsible bidder, with responsibility determined by special qualifications, life-cycle costing, and value analysis. All installed equipment must be new and free from defects, and the city accepts OEM or equivalent aftermarket fan assemblies. Performance requirements include a strict delivery timeline of two weeks from order placement and a requirement to coordinate scheduled preventive maintenance within five business days of a request. The contractor must adhere to specific response times, responding within four hours for emergency conditions and one business day for urgent repairs. Compliance with the Davis-Bacon Act, non-discrimination policies, and drug-free workplace standards is mandatory. Bidders must be authorized to transact business in Virginia and provide insurance certificates licensed in the state. Administrative requirements include submitting detailed invoices upon completion of work and reporting subcontract payments quarterly. Bids must be submitted by October 15, 2026, via DemandStar or as sealed physical packages. Required documentation includes a completed pricing sheet, federal employer identification number, and certifications regarding lobbying and anti-collusion. The city also encourages participation from certified Small, Woman, and Minority-owned businesses through the SWaM program.