ITB - Disposition and Sale of Surplus Library Materials for Harris County Public Library

Harris County is soliciting bids for a one-year term contract beginning approximately October 1, 2026, to manage the purchase, removal, and final disposition of surplus, obsolete, worn, damaged, or discarded library materials from the Harris County Public Library. The solicitation, numbered 26/0208, is issued as an Invitation for Bid under NAICS code 562998, with responses due by August 3, 2026. The vendor is responsible for providing all labor, vehicles, equipment—including bins, carts, boxes, pallets, Gaylor containers, and rolling totes—and transportation resources necessary to collect materials from designated library facilities during normal business hours. All equipment must be clean, structurally sound, and free of hazards, with no additional cost to the County. Materials are accepted solely in their as-is condition; the County will not sort, clean, or prepare them in any way prior to pickup. The vendor must remove all packaging, debris, and equipment from County property after each collection and ensure that all County ownership markings, barcodes, RFID tags, or library identifiers are reasonably removed or obscured prior to resale or redistribution. Pricing is based on a firm, fixed per-pound rate proposed by the vendor, with payment to the County determined by actual weight collected during each pickup. The contract includes four optional one-year renewals, subject to the same terms and pricing. The vendor must comply with stringent operational and legal requirements, including maintaining minimum insurance coverage of $1 million each for workers’ compensation, commercial general liability, automobile liability, and umbrella/excess liability, with a waiver of subrogation in favor of the County. All workers must be paid at least $21.65 per hour per Harris County’s minimum wage policy. Contractors must certify they are not debarred or suspended from federal or state programs, not engaged in business with Iran or Sudan, and not boycotting Israel. They must also protect any personally identifiable information in discarded materials, report security breaches within 24 hours, and indemnify the County against claims arising from their performance. Invoices must be itemized and submitted to VendorsInvoices@hctx.net with the purchase order number, and payments are processed on a Net 30 basis. The vendor is required to submit quarterly environmental reports detailing the disposition of materials—whether recycled, sold, or recovered—and the associated emissions avoided. A dedicated account manager must be designated as the primary liaison with the library and purchasing