ITB - Replacement of Existing Chillers and HVAC upgrades and Related Items at the Bay Area Community Center for Harris County Precinct 2

Harris County is seeking bids for the replacement of existing chillers and comprehensive HVAC upgrades at the Bay Area Community Center in Seabrook, Texas, under solicitation number 26/0090, with proposals due by June 8, 2026. The scope includes full installation, startup, testing, commissioning, and integration of new systems with the existing Building Automation System, requiring strict adherence to manufacturer specifications, industry best practices, and the highest quality standards. All work must comply with OSHA regulations including fall protection, lockout/tagout, respiratory protection, and electrical safety, as well as EPA and TCEQ environmental standards for refrigerant handling. Vendors are responsible for restoring the site to original or better condition and delivering comprehensive documentation, including as-built drawings, O&M manuals, commissioning reports, and photographic evidence of equipment data plates. The contract requires submission of M/WBE certification and adherence to a 7% M/WBE participation goal, with good faith efforts documentation mandatory if the goal cannot be met. Bid evaluation follows a "lowest and best" criteria under Texas Local Government Code, weighing price alongside vendor capability, timeliness, past performance, and safety record, with serious or willful OSHA violations resulting in bid rejection. Contractors must maintain extensive insurance coverage including $5 million general and umbrella liability, workers’ compensation as required by law, and automobile liability, with Harris County named as an additional insured. Delivery is F.O.B. inside delivery to the designated location, with payment processed by the Harris County Auditor’s Office upon submission of properly documented invoices referencing the purchase order number and the vendor’s TIN on file. No FAR clauses or federal contracting structures are incorporated; the procurement operates under county-specific requirements, including safety compliance, subcontractor flow-down obligations, stop-work authority for unsafe conditions, and immediate accident reporting. All bids must be submitted electronically via Bonfire with supporting materials in PDF format, and no late submissions will be accepted.