J--636-13-4-4045-0104 - Qiagen DNA Isolator Service Contract

The Department of Veterans Affairs, Iowa City VA Medical Center, Iowa City, IA intends to negotiate a SOLE SOURCE procurement under the authority of FAR 6.302.1, FAR 6.302.5, with Qiagen, Inc. 9259 Eton Ave Chatsworth, CA 91311 Interested parties may identify their experience in providing these services to the Contracting Officer via e-mail at contact@example.gov or fax +1 (555) 000-0000. A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66, effective April 1, 2013. The associated NAICS code is 423450 and small business size standard is 100 employees. The acquisition is not set-aside and is being negotiated as a SOLE SOURCE procurement. The requirement for this acquisition includes the following: ITEM DESCRIPTION OF QTY UNIT AMOUNT NO. SUPPLIES/SVCS 1. VAID # 636 EE3014409 Qiagen EZ1 Advanced XL DNA Isolator system, Serial Number: L125A0805, Location 10E02-1-IC 4 QR STATEMENT OF WORK QIAGEN DNA ISOLATOR FULL SERVICE CONTRACT 2. SCOPE: Contractor shall furnish all labor, transportation, parts, and expertise necessary to provide preventive maintenance and emergency repairs of Qiagen EZ1 Advanced XL DNA Isolator equipment at the Iowa City VA Medical Center in accordance with the attached equipment list (Attachment 1). 3. CONTRACT PERIOD: Contract period shall be one year from date of award. The contract will also contain the provision for ____ annual renewals. 4. QUALIFICATIONS: To be considered eligible for consideration, bidders must have a field service representative located with the Eastern Iowa or surrounding area that has been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment he/she is being asked to work on. Bidders must provide, upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. All parts used shall be OEM parts only. Reverse engineered and/or refurbished parts shall not be utilized under the terms of this contract without explicit permission, in writing, from the Contracting Officer. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer. 5. SERVICES TO BE PROVIDED: A. General: 1) Contractor will provide the necessary manpower and supervision to properly execute the preventive maintenance and emergency repairs of the equipment listed in Attachment 1. 2) A "Field Service Report" (FSR) must be generated and a copy given to the Iowa City VAMC's Contracting Officer's Technical Representative (COTR) or designee after each episode of scheduled or unscheduled maintenance. B. Preventive Maintenance: 1) Preventive Maintenance will be performed by the contractor at the intervals that are in accordance with the manufacturer's recommendations, but no less than annually. 2) Contractor will furnish any required "PM kits" needed to perform Preventive Maintenance. C. Documentation: A documentation package acceptable for Joint Commission purposes will be maintained by the contractor and made available to the Iowa City VA Medical Center. Required features include, at a minimum: 1) Serial Number of equipment serviced 2) Any and all work performed on a particular date 3) Preventive Maintenance - The contractor will perform PM according to manufacturer's specifications. The contractor will have written procedures to be followed and documented evidence that each piece of equipment has been inspected according to those procedures. D. New Equipment: Equipment may be added or deleted from the service contract as needed upon notification by the Contracting Officer (to be documented in writing via contract amendment). Deleted equipment will be credited in the full amount if deleted before any scheduled maintenance has been performed on it. 6. SPECIAL INSTRUCTIONS: A. Contractor Check-In: The contractor's representative will contact Facilities Management at +1 (555) 000-0000, ext. 3572 or 6818, to schedule the preventive maintenance services at the Iowa City VA Medical Center. B. Documentation: At the conclusion of each scheduled or unscheduled maintenance visit, the contractor will provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced; the name of the representative, and the services performed and parts replaced. The reports will be delivered to Biomedical Engineering, Building 1, Room BE12. 7. TERMS AND CONDITIONS: A. User Responsibility: The contractor will not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment. B. Exclusions: Service does not include electrical work external to the equipment. C. Inspection of Equipment: All bidders have the opportunity to make an appointment to inspect the equipment listed in Attachment 1 before submitting bids. Coordinate any visits beforehand with Biomedical Engineering, +1 (555) 000-0000, ext. 3577. Total___________________ The date of delivery is ordered by purchase order with delivery being FOB Destination (if a consumable) to the Department of Veteran's Affairs, Iowa City VAMC, 601 Highway 6 W, Iowa City, IA 52246. The provision at FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition along with additional addenda. A statement regarding the applicability of the provision at FAR 52.212-2, Evaluation -- Commercial Items, is not applicable to this sole source acquisition. Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items. FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, also applies to this acquisition and the following clauses cited in the clause are applicable to this acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402), 52.219-28, Post Award Small Business Program Rerepresentation (June 2007) (15 U.S.C 632(a)(2)), 52.222-3, Convict Labor (June 2003) (E.O. 11755), 52.222-19, Child Labor--Cooperation with Authorities and Remedies (FEB 2008) (E.O. 13126), 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246), 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212), 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793), 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212), 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201). 52.222-50, Combating Trafficking in Persons (Aug 2007) (Applies to all contracts). 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b), 52.225-3, Buy American Act--Free Trade Agreements-- Israeli Trade Act (Aug 2007) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L 108-77, 108-78, 108-286, 109-53 and 109-169), 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury), 52.225-4 Buy American Act-Free Trade Agreements-Israeli Trade Act Certificate. The FAR clause at 52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration applies to this acquisition as well. The VAAR Clauses applicable to this acquisition are 852.203-70 Commercial Advertising, 852.233-70 Protest content/alternative dispute resolution, 852.233-71 Alternate protest procedure, 852.246-70 Guarantee, 852.246-71 Inspection, 852.252-70 Solicitation provisions or clauses incorporated by reference, 852.273-70 Late offers, 852.273-71 Alternative negotiation techniques, and 852.273-74 Award without exchanges. Information concerning clauses and provision incorporated by reference may be obtained at http://farsite.hill.af.mil. Quote is due by 14:00 am CST on July 2, 2013. Proposal may be mailed, faxed or emailed to Melissa Hutchison at the Department of Veterans Affairs, NCO 23, 1303 5th Street, Suite 300, Coralville IA 52241, fax: +1 (555) 000-0000, or e-mail: contact@example.gov For additional information regarding this notice please contact Melissa Hutchison at the provided email address or by calling +1 (555) 000-0000.