J--GE Workstation Service and Maintenance

LIMITED SOURCES JUSTIFICATION ORDER >$150,000 FAR PART 8.405-6 2237 Transaction # or Vista Equipment Transaction #: 553-16-1-139-0004 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Provide original manufacturer's name for material or contractor's name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.) Manufacturer/Contractor: GE Healthcare Manufacturer/Contractor POC & phone number: Mfgr/Contractor Address: Dealer/Rep address/phone number: 1 The requested material or service represents the minimum requirements of the Government. (1) AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs John D Dingell, VAMC_______________ 4646 John R. Detroit, MI 48201______ VISN: 11_____________________________ (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: The Contractor shall provide all parts, labor, equipment, materials, supervision, and technical manuals necessary to perform preventive maintenance and emergency repair work on the radiology GE medical equipment for the John D Dingell VAMC. Request task order contract against already FSS contract (V797P-6019B). (3) (a) A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED: " Telephone diagnostic and repair support Monday through Friday 8:00 a.m. to 5:00 p.m. " All Labor & Travel coverage Monday through Friday, 8:00 a.m. to 5:00 p.m., local time, " 4 to 6 hour response time " Annual service contract to maintain the following equipment: 1.System ID: 313576AW01 GE WORKSTATION,ADVANTAGE WORKSTATION 4.4(WNH440) 2. System ID: 313576AW1 GE WORKSTATION,ADVANTAGE WORKSTATION 4.4(WNH440) 3.System ID: 313576CTRT01 GE CT, LIGHTSPEED RT 16 (16 SLICE) (CSPE20) 4.System ID: 313576P500A GE XR, PRECISION 500D, (XRF119) 5.System ID: 313576DWS GE XR, DEFINIUM 8000 - 1 DET, (XRA589) 6.System ID: 313576MR GE MR, 1.5T HDxt ECHOSPEED (NON-MOBILE), (MSF053) 7.System ID: 313576MRC GE MR, MR MAGNET MAINTENANCE AND CRYOGEN, (MSC28Z) 8.System ID: 313576MRCH1 GE MR, GE CHILLER - AIRSYS, ELLIS, (MAIRSY) 9.System ID: 313576MRUPS GE MV PR, GE DIGITAL ENERGY UPS 100 KVA, (SGE101) 10.System ID: 313576DWS2 GE XR, DISCOVERY XR650 1-D, (XRA604) 11.System ID: 313576XR650 GE XR, DISCOVERY XR650 2-D, (XRA606) 12.System ID: 313576D656A GE XR, DISCOVERY XR656 2-D Shared, (XRA612) 13.System ID: 313576D656AFP1 GE XR, FlashPad - Digital Wireless Detector, (X#0D7A) 14.System ID: 313576D656AFP2 GE XR, FlashPad - Digital Wireless Detector, (X#0D7A) 15.System ID: 313576D656B GE XR, DISCOVERY XR656 2-D Shared, (XRA612) 16.System ID: 313576D656BFP1 GE XR,FlashPad - Digital Wireless Detector, (X#0D7A) 17.System ID: 313576D656BFP2 GE XR, FlashPad - Digital Wireless Detector, (X#0D7A) 18.System ID: 313576P6 GE XR, AMX4+ AND PRIOR, (XMB002) 19.System ID: 313576P7 GE XR, AMX4+ AND PRIOR, (XMB002) 20.System ID: 313576P8 GE XR, AMX4+ AND PRIOR, (XMB002) 21.System ID: 313576P9 GE XR, AMX4+ AND PRIOR, (XMB002) 22.System ID: 313576P10 GE XR, AMX4+ AND PRIOR, (XMB002) 23.System ID: OEC861827 GE XR, OEC MINI 6800, (XMS544) 24.System ID: TBD SN E2-3756 GE XR, OEC SERIES 9900 Motorized MTS/CARDIAC, (XMS594) 25.System ID: OECE21656 GE XR, OEC SERIES 9900 ELITE, (X#323H) (b) ESTIMATED DOLLAR VALUE: $528,926.00 (c) REQUIRED DELIVERY DATE: Period of Performance: 10/1/2015 - 9/30/2016 (4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. 1 Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. Proprietary knowledge and information is required in order to properly maintain, repair, and certify the systems in service at our facility. In addition, the software run on the units are proprietary to GE. Only GE Healthcare can perform the required maintenance and repairs on this equipment. 1 A patent, copyright or proprietary data limits competition. The proprietary data is: (If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data. Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.) Equipment is proprietary and can only be serviced by GE at this time. Existing equipment is GE brand, which requires the GE company to service and maintain per VA and FSS contract V797P-6019B. 1 These are "direct replacements" parts/components for existing equipment. We may require a direct replacement part which will be covered under this new task order contract. 0 The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system. 1 The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. This is a follow-up contract to V797P-6019B. 0 An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays. (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: GE Healthcare is the original equipment manufacturer and is the only source that possesses proprietary knowledge necessary to properly conduct preventive maintenance and repairs of the equipment in service. Furthermore, replacements parts need to be original parts from the manufacturer, which is in a position to offer a discount on parts not covered by the maintenance agreement. The service contract costs for this equipment have been negotiated and a FSS contract has been established for this work. The FSS contract number is V797P-6019B. The price has been determined to be fair and reasonable based on established NAC FSS pricing. If we were to compete this it would require replacing all equipment which could not be recovered through competition which makes this the Best Value. Maintenance and repair provided by another contractor would void the warranty. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: No further market research was conducted once it was determined that the original equipment manufacturer was the only source that possesses proprietary information necessary to properly repair and maintain the equipment for service. The Contracting Officer's Representative has contacted the vendor and received the appropriate quote. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: In the future, we will conduct market research to determine if there are any updates to the FSS contract. (9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor's supervisor, fund control point official, chief of service or someone with responsibility and accountability.) SIGNATURE DATE NAME TITLE SERVICE LINE/SECTION FACILITY (10) APPROVALS IN ACCORDANCE WITH THE VHAPM, Volume 6, Chapter VI: OFOC SOP: This part if filled out by Contracting Staff as part of the Justification a. CONTRACTING OFFICER'S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. CONTRACTING OFFICER'S SIGNATURE DATE ______________________________ NAME AND TITLE FACILITY b. Director of Contracting/DESIGNEE: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. SIGNATURE DATE NAME NCO/PCO X Director of Contracting